Legal Assistant

3 weeks ago

North York ON, Canada Forget Smith BarristersAvocat(e)s Full time

Under the supervision of the Office Manager, this position is responsible for performing clerical, administrative and general office duties for two associates.

SPECIFIC RESPONSIBILITIES:

Assist Associates with management of their files, which includes:

  •  Proactively and independently preparing documents to meet upcoming deadlines.
  •  Complexity of documents varies, but general instructions will be provided, and precedents are to be followed.
  •  Transcribes dictation of technical and/or confidential nature.
  •  Organizes and expedites the flow of work through the lawyer’s office, initiating follow-up action.
  •  Compose routine letters and memos from general instruction.
  •  Routes or answers routine correspondence not requiring the lawyer’s attention and initiates follow-up action, as required.
  •  Organize and maintain office files/records in accordance with firm’s procedures and best practices.
  •  Maintain Amicus Attorney calendar, ensures lawyer is kept abreast of upcoming appointments/meetings/court filings/court proceeding dates.
  •  Proper electronic filing of emails received for lawyer.
  •  Handle administrative detail with respect to accounting, opening and closing files, docketing, billing, etc., as per firm protocols.
  •  Prepares special reports which involves gathering and summarizing data.
  •  Liaises between the principal and various internal and external individuals, groups and clients at all levels.
  •  Abide by Firm policies including the policy on confidentiality.

REQUIRED QUALIFICATIONS:

Education and Experience:

College diploma in legal assistant studies; plus, a minimum of 3 years’ experience as a legal assistant working within Insurance Defense Litigation or plaintiff injury environment.

Core Competencies:

  •  Knowledge of the Rules of the License Appeal Tribunal, Financial Services Commission of Ontario, and the Rules of Civil Procedure
  •  Proficiency with computers including MS Office 365, Adobe Acrobat Pro, Amicus Attorney, PCLaw etc.
  •  Ability to learn new practice management software such as Amicus Attorney
  •  Excellent verbal and written communication skills
  •  Organized and meticulous with follow-up and attention to detail
  •  Time management skills with the ability to work under pressure in order to meet multiple deadlines
  •  Ability to work independently, be proactive and show initiative
  •  Flexible team player who is client service oriented
  •  Thorough understanding of litigation legal documentation

COMPENSATION :

  •  Competitive salary.
  •  Paid vacation starting at 15 days plus 5 days (sick/personal).
  •  Group Benefits program which includes – extended health care, dental care, vision, wellness, access to telehealth.
  •  Health and wellness program.
  •  Hybrid work environment.
  •  Paid professional development education.
  • Congenial work environment.

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