PT Maintenance and Administrative Coordinator

6 days ago

Duncan, Canada Connective Full time
PT Maintenance and Administrative Coordinator - Duncan

Connective is a dynamic non-profit organization that provides innovative programming in the social services sector. We strive to create safe, healthy, and inclusive communities for all.

ROLE PURPOSE:

The Maintenance and Administrative Coordinator will assist in maintaining a clean and safe environment in and around the property or properties within their region. This may include performing a variety of interior and exterior maintenance duties. They will coordinate work outside their scope with external contractors to best support our service users and staff.

REPORTING AND WORKING RELATIONSHIPS
• Reports and is accountable to the Maintenance & Asset Manager.
• Participates as a member of the Connective Administrative Support Team.
• Liaises with the staff of Connective as necessary.
• Liaises with external professionals from other agencies, contractors, service
users, and/or government agencies as required.

WHAT WE OFFER?

  • Committed Living Wage Employer
  • 2022 & 2023 Canadian Nonprofit Employer of Choice Aware from NEOC
  • 2023 High-Performance Culture Award from Supporting Lines
  • Career and personal development, with the ability to grow in a diverse range of programs and departments
  • Access to a range of staff mental health supports, including an in-house counsellor, Employee Family Assistance Program, and Critical Incidents Stress Management
  • Access to On-Demand Pay to withdraw earned wages before payday



KEY ACCOUNTABILITIES
Building Maintenance

• Under the general guidance of the Maintenance and Asset Manager assumes
a primary role in completing necessary repairs that are within their scope.
• Ensure safety standards are established and maintained for the building and
preventative maintenance tasks are performed.
• Depending on the program, may maintain lawns and yards as per guidelines
and performs minor gardening and lawn maintenance tasks.
• Monitors and orders maintenance supplies.
• Assists with and/or conducts inspections of resident spaces.

Building Maintenance Coordination

• Under the general guidance of the Maintenance and Asset Manager assumes
a primary role in coordinating repairs that are out of their scope to external contractors.
• Liaises with contractors to ensure the quality and timeliness of the repairs.
• Provides input to the Program Manager and/or other staff regarding the
planned or emergency maintenance issues.
• Assists the Program Manager and/or other staff in the identification of potential infrastructure problems and reports any difficulties.

Administration

• Maintains an up-to-date list and schedule of all planned and unplanned maintenance, as well as repairs for our assets.
• Assists the Maintenance and Asset Manager in the development of annual
repair schedules, budgets, and capital plans as requested.
• Research options and make recommendations related to property, appliances, furniture, and service providers.
• Approves invoices and coordinates payment for external contractors related
to the work completed within their region.
• Follows all relevant Connective policies, procedures, and guidelines.

Tenant Support

• Serves as the primary point of contact for resident inquiries and concerns related to the unit in which they reside.
• Builds and maintains positive relationships with residents to foster a sense of
community.
• Oversees tenancy agreements and ensures compliance with rental terms.
• Implements rent collection policies and procedures, including following up
with residents to ensure timely rent payments.

WORKING CONDITIONS
• Function independently with the general guidance of the Maintenance and
Asset Manager.
• Demonstrate a level of physical fitness and emotional resilience to effectively
carry out the required duties of the program and to meet the operational
needs of the residence.
• Often exposed to working conditions including chemicals such as paint, stains, cleaning agents, and glue when performing basic painting, plumbing, and carpentry work; requires specific safety precautions to mitigate the risk of
injury.
• Is available to work flexible hours which may include evenings/weekends as
determined by program needs and schedules

COMPENSATION
Annual salary range will be $18,320 to $25,160/ The hourly wage will be $22.02 to $30.24 hourly based on experience and qualifications.

Important: Candidates must be legally authorized to work in Canada, observe their weekly hours limit if under a temporary or study visa, and provide proof of eligibility if selected for the role.

DIVERSITY, EQUITY AND INCLUSION

At Connective, we value and accommodate unique differences to ensure that our staff have the opportunity and are supported to thrive. To build a strong and representative workforce, we strongly encourage applications from BIPOC, LGBTQ2S+ people, immigrants, and people with disabilities or other marginalized communities.

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