Legislative Coordinator

3 weeks ago

Duncan, Canada Municipality of North Cowichan Full time

The Municipality of North Cowichan (population 31,900) is located in the beautiful Cowichan Valley on Southern Vancouver Island, between Nanaimo and Victoria. Our communities of Chemainus, Crofton, Maple Bay and the South End, including University Village, are home to a multitude of artistic, cultural and outdoor recreational activities. The Municipality provides a stable and varied work environment, competitive pay and benefits.

This position reports directly to the Manager, Legislative Services, and provides information and administrative support to members of council, political boards and committees. This position completes a variety of tasks, including coordinating meetings, agenda management, collecting and formatting reports, attending meetings, recording and preparing meeting minutes, tracking and assigning meeting tasks, and providing guidance on procedural rules while ensuring compliance with relevant bylaws and legislation. This position will also require conducting research and analysis on specified topics and sourcing supportive materials, preparing public notices and other written communications, as well as assisting with local government elections, assent voting, and alternative approval processes. Other duties may be assigned as required.

This position provides confidential, varied and complex legislative, administrative and technical support to the Legislative Services department. Hours of work may include evenings and weekend work.

Required Skills, Qualifications and Abilities:

- Completion of Grade 12.
- Completion of relevant post-secondary courses in local government, business, communications or legal administration and five (5) years of relevant experience; or an equivalent combination of training and experience.
- A Diploma or a Certificate in Local Government Administration is an asset.
- Minimum of two-years of recent experience in an administrative or clerical role.
- Knowledge of the applicable sections of relevant bylaws (specifically the Council Procedure Bylaw) and of other rules (Roberts' Rules of Order), policies and regulations governing work.
- Working knowledge of the role and function of local governments, the _Local Government Act_,_ Community Charter, _and the _Freedom of Information and Protection of Privacy Act_, and other applicable legislation.
- Ability to conduct research, prepare complex analysis, reports, correspondence and other documentation.
- Thorough knowledge of business English, spelling and grammar.
- Working knowledge of the technical terminology and work of committees supported.
- Demonstrated ability to work independently, use professional judgement to select and interpret information, and engage appropriate methods and practices to resolve issues.
- Strong interpersonal skills and demonstrated ability to develop and maintain positive and respectful working relationships with internal and external contacts.
- Demonstrated ability to prepare minutes and reports that accurately convey deliberations, decisions and recommendations.
- Demonstrated ability to organize and prioritize tasks to meet multiple time based deliverables requiring a high level of detail and accuracy.
- Familiarity with meeting and agenda technologies, in terms of configuration and functionality.
- Proficient with Microsoft office programs, including Word, Excel, Outlook, PowerPoint and SharePoint.
- Familiarity with complex records management systems.
- Possession and maintenance of a valid Class 5 B.C. Driver's Licence; a satisfactory current driver's abstract will be required.

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