Senior Corporate Legal Assistant

4 days ago

Old Toronto, Canada Cartel Agency Inc. Full time

Senior Corporate Legal Assistant

Do you have over five years’ of experience as a Corporate Legal Assistant? Are you looking to join a firm that will truly appreciate your expertise? Look no further Our Client, an innovative, highly accomplished law firm, is seeking a Senior Corporate Legal Assistant to join their Toronto office. You would be assisting two Partners’ with their busy practice – which means we are looking for someone who can hit the ground running. In turn, the firm offers great benefits, work-life balance, competitive salary, and more Apply now.

Salary: Up to $73K

Key Responsibilities

  • Prepare and process correspondence, memoranda and legal documents according to the firm’s standards.
  • Compose and draft routine cover letters and documents.
  • Proofread documents and check for appropriate formatting, spelling and grammar, as well as preparing revisions and blackline documents as directed.
  • Prepare closing books and index hyperlinking.
  • Assist lawyers and students with the establishment and maintenance of websites (Deal Room/ShareFile) for the purpose of facilitating legal transactions for the firm.
  • Review and route incoming mail and fax communications; prepare and process outgoing mail and faxes; and arrange specialized mail or messenger services, as required.
  • At the direction of the lawyer, ensure email correspondence is filed to the appropriate client matter.
  • Manage key dates, including updating calendars for assigned lawyers for their meetings, appointments, due dates and client-related activities, etc.
  • Coordinate lawyers’ travel arrangements and travel expense .
  • Update contact names and addresses in the firm’s InterAction database on a regular basis.
  • Coordinate client meetings
  • Receive, handle, screen and/or direct incoming calls as directed by lawyer; respond to routine inquiries and requests from clients; take messages as required.
  • Coordinate docket entry and submission according to the firm’s timelines for docket submission.
  • Prepare expense reimbursement and disbursement requests.
  • Prepare client accounts and coordinate client billing matters with the Accounting Department.
  • Work with the lawyer to enter new client and matter opening requests using the firm’s database.
  • Coordinate and disperse tasks to be performed by various resource groups
  • Manage files, including opening new files and maintaining precedent files.
  • Work with Records to create, maintain and store client files as appropriate.

Qualifications

  • A community college certificate in a Legal Assistant program or equivalent.
  • 5+ years of experience in a Legal Assistant role.
  • A team player.
  • A positive attitude and professional image.
  • A high level of professionalism, the ability to take initiative, and discretion and good judgment in decision-making.
  • Excellent technical knowledge of Microsoft applications, especially Word, Excel, PowerPoint and Adobe Acrobat.
  • Excellent client service skills.
  • Ability to produce documents in a timely and accurate manner.
  • Excellent communication skills and the ability to prioritize daily work effectively.
  • Excellent time-management skills and attention to detail.
  • Excellent administrative and organizational skills.

How to Apply:To apply, please forward your resume to Sabrina atsabrina@cartelinc.com

Tagged as: Corporate, Legal Assistant

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