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Senior Procurement Officer
2 days ago
Vancouver Community College is committed to maintaining a work force that represents the diverse community we serve and we encourage all qualified applicants to apply.
Position Information
Posting Number
Posting Number 24AC0110
Position Title
Position Title Senior Procurement Officer
Pclass #
Pclass # SS142
Who We Are
We acknowledge that Vancouver Community College ( VCC ) is located on the traditional unceded territories of the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and səlilwətaɬ (Tsleil-Waututh) peoples who have been stewards of this land from time immemorial.
For over 55 years, VCC has been a leader in innovative, experiential post-secondary learning. We’re one of B.C’s top employers and we are proud to inspire students to discover their passions, gain essential skills, and learn what it takes to succeed in a competitive workforce.
At VCC , we respect and celebrate our differences, and are committed to the work of decolonization, accessibility, and inclusivity for all. Be a part of creating an inclusive community that provides equitable opportunities for Indigenous and diverse representation, participation, and success for everyone.
We value lived experience and encourage applications from members of all groups experiencing barriers to equity. Come join the VCC community as we shape the future together.
Position Summary
This position is responsible for planning, organizing, and supervising the College’s Procurement functions and overseeing daily activities including major purchases associated with contracts, capital equipment and service/maintenance agreements. Negotiates terms and conditions with vendors and/or service providers ensuring department objectives and budget requirements are met.
Duties & Responsibilities
- Leverages critical thinking to plan and optimize procurement processes and drive organizational efficiency.
- Identifies and mitigates potential risks associated with procurement activities and escalates as required.
- Facilitates the Request for Proposal/Quotation process.
- Develops specifications on a wide variety of goods and services required by the College, including construction contracts, capital equipment, technical service and maintenance agreements. Manages the ongoing administration of contracts.
- Applies changes in policy when required and ensures policies and procedures are followed and procurement activities adhere to relevant laws and regulations.
- Plans, schedules, allocates and prioritizes workload and develops work methods, procedures and standards to maintain quality, accuracy and quantity of work to meet operational requirements.
- Negotiates delivery schedules, payment terms, installations, training services and warranty periods and terms as required.
- When required, oversees and trains staff by giving advice, guidance, direction, and instructions. Develops work methods and procedures to ensure standards are met.
- Monitors costs and internal controls for all purchasing requests.
- Develops and monitors vendor relationships and performance.
- Collaborates with Financial Services and Budgeting to monitor operating and capital purchases.
- Proactively identifies User Departments procurement and contract management training needs and conducts regular training sessions.
- Represents the College at professional procurement groups, conferences, and meetings, both internally and externally, determines needs, researches markets, and prepares reports.
- Manages disposal of college assets as per college policy.
- Performs other related duties as required.
Education and Experience
- Bachelor’s degree and 8 years’ related experience in a public or education sector, including at least 2 years of experience in a supervisory capacity or an equivalent combination of training and/or experience may be substituted for the required qualifications.
- Successful completion of Purchasing Management Association of Canada Program ( PMAC ) or equivalent.
- Proven interpersonal skills with the ability to work both independently and collaboratively as a member of a team. Ability to establish and maintain effective working relationships with students, staff, faculty, and vendors.
- Proven ability to supervise, train and motivate staff effectively and to promote a positive and respectful work environment. Previous experience monitoring performance and providing feedback.
- Strong organizational and time management skills with the ability to prioritize and manage several time-sensitive projects at any given time.
- Experience in end-to-end procurement procedures and in-depth knowledge of public purchasing guidelines.
- Considerable knowledge of computerized Purchasing Management Systems.
- Thorough knowledge of Trade Agreements, Customs, Duty, WHMIS and Provincial Tax regulations relating to goods and services purchased by an educational institution.
- Considerable knowledge of the sources of supply of the wide variety of materials supplies, equipment, services, and machinery utilized by the College.
- Ability to exercise sound judgement and initiative in preparing solutions and recommendations in solving complex purchasing problems.
Employment Group
Employment Group Support Staff (CUPE)
Type of Position
Type of Position Permanent
Employment Type
Employment Type Full Time
Department
Department PROCUREMENT
Primary Location - This position may require you to work at all VCC locations.
Primary Location - This position may require you to work at all VCC locations. Broadway
Is this posting only for internal applicants?
Is this posting only for internal applicants? No
Desired Start Date - May be subject to change
Desired Start Date - May be subject to change 08/01/2024
Position End Date - For Temporary Positions
Vacation Blackout Dates
Number of Hours per Week
Number of Hours per Week 35
Work Schedule - Hours may vary according to the needs of the Department
Monday to Friday, 8:30am – 4:45pm
Eligible for Fortnight
Eligible for Fortnight Yes
Special Instructions to Applicant
Vancouver Community College is committed to maintaining a work force that represents the diverse community we serve and we encourage all qualified applicants to apply.
Posting Open Date
Posting Open Date 06/28/2024
Posting Close Date
Posting Close Date 07/12/2024
Is this a pooled posting?
Is this a pooled posting? No
Supplemental QuestionsRequired fields are indicated with an asterisk (*).
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