Payroll Benefits Specialist

7 days ago

Concord ON, Canada Multy Home Full time

Multy Home LP is a leading global manufacturer of floor covering and outdoor living products. With manufacturing and distribution facilities in Canada, Poland and the U.S.A. We are committed to sourcing sustainable or recycled material wherever possible in our production. Every year, Multy Home diverts 3 million tires and 15 million water bottles from landfill. We create beautiful, eco-friendly, useful products for homes and gardens everywhere.

Position Summary: The Payroll & Benefits Specialist, reporting to the VP, People & Culture and works in partnership with the People & Culture team and all department Managers. This role delivers superior customer service to all employees, liaises with external suppliers and provides support related to pay and benefits.

Essential Responsibilities and Accountabilities:

  • Responsible for the full cycle payroll functions for both hourly and salaried employees in Canada and U.S
  • Responsible for inputting all enrollments, changes, bonuses, commissions, terminations, new hires, etc. in accordance with process approvals
  • Create and communicate processes and policies for payroll administration, ensure adherence to implemented procedures and ensure full compliance.
  • Ensure all vacation time and vacation pay is managed in accordance with statutory law and internal policies.
  • Administer and maintain the time and attendance system to ensure accurate reporting or paid time and absence reporting
  • Run payroll-related reports as required and on time to support month end process.
  • Complete year end processes related to payroll and benefits including year-end reconciliations, T4’s, T4A’s & W2’s.
  • Administer and maintain company benefits program for both Canada and US.
  • Communicate with employees to ensure thorough understanding of benefits and address inquiries efficiently.
  • Advise employees on eligibility, coverage and other benefit matters in a timely manner.
  • Process billing and resolve discrepancies with insurance providers; reconcile and remit monthly premiums and record changes for both Canada and the US and maintains statistical data relative to premiums, claims and costs.
  • Liaise with Insurance Carriers to resolve any issues with dental and other extended health care claims
  • Lead the annual benefits enrollment process in the US; communicate with all employees during open enrollment periods to explain plan changes and options.
  • Maintain accurate employee records in the HRIS to support the ability to accurately report on people data.
  • Support annual pay increase and variable pay processes by producing required reports, documentation and communication as requested.
  • Explore, research and implement best practices to improve processes and to increase efficiency and maintain compliance with legislative requirements.
  • Participate in other HR related projects as needed.
  • Perform any other reasonable assignments given by the Department Management or his/her designates.
  • Conduct all work duties as per the Occupational Health & Safety Act & Regulations, the health, safety & environmental policies, procedures, and policies of Multy Home.

Education and/or Experience:

  • Completion of a college or university program in related program such as Human Resources, Business Administration or Finance
  • CHRP or CPM in Progress.
  • Payroll Compliance Professional Certification (PCP)
  • 5 – 7 years’ experience processing full-cycle payroll in Canada and the US using payroll software, ADP preferred.
  • Experience managing time and attendance software.
  • Strong working knowledge with US and Canadian Benefits and Retirement Savings Programs.
  • Working knowledge of Canadian and US payroll practices in Ontario, Quebec and Georgia.
  • Intermediate to advance Excel skills
  • Experience with Ceridian implementation will be considered as a strong asset.

We are an equal opportunity, and we value diversity in our workplace. We are committed to providing inclusive, barrier-free recruitment and selection process in accordance with the Human Rights Code and Accessibility Legislation. Accommodations will be provided to individuals, upon request. If selected to participate in the recruitment process and you require accommodations, please advise Human Resources.

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