We have other current jobs related to this field that you can find below
-
Executive Assistant
1 month ago
Montreal, Canada Business Executive Coach Full timeLeddarTech, headquartered in Quebec City with R&D centers in Montreal and Tel Aviv, We specialize in AI-based low-level sensor fusion and perception software. Our solutions enable the deployment of advanced driver assistance systems (ADAS), autonomous driving (AD) and parking applications. Utilizing advanced AI and computer vision algorithms, our...
-
Executive Assistant
1 month ago
Montreal, Canada Business Executive Coach Full timeLeddarTech, headquartered in Quebec City with R&D centers in Montreal and Tel Aviv, We specialize in AI-based low-level sensor fusion and perception software. Our solutions enable the deployment of advanced driver assistance systems (ADAS), autonomous driving (AD) and parking applications. Utilizing advanced AI and computer vision algorithms, our...
-
Executive Assistant
4 weeks ago
Montreal, Quebec, G4F, CA Business Executive Coach Full timeLeddarTech, headquartered in Quebec City with R&D centers in Montreal and Tel Aviv, We specialize in AI-based low-level sensor fusion and perception software. Our solutions enable the deployment of advanced driver assistance systems (ADAS), autonomous driving (AD) and parking applications. Utilizing advanced AI and computer vision algorithms, our...
-
Executive Assistant
2 weeks ago
Montreal, Canada Yumi Organics Full time*** Please read entire Job Description carefully before sending in your application* Do not apply if you are not fully bilingual (French and English)* We are looking for someone with a very entrepreneurial personality and or backgroundAbout The Brand & CompanyYumi Organics is looking for an Executive Office Assistant to join our ever-growing team! You will...
-
Executive Assistant
2 weeks ago
Montreal, Canada Yumi Organics Full time*** Please read entire Job Description carefully before sending in your application* Do not apply if you are not fully bilingual (French and English)* We are looking for someone with a very entrepreneurial personality and or backgroundAbout The Brand & CompanyYumi Organics is looking for an Executive Office Assistant to join our ever-growing team! You will...
-
Executive Assistant
2 weeks ago
Montreal, Canada Yumi Organics Full time*** Please read entire Job Description carefully before sending in your application * Do not apply if you are not fully bilingual (French and English) * We are looking for someone with a very entrepreneurial personality and or background About The Brand & Company Yumi Organics is looking for an Executive Office Assistant to join our ever-growing team! You...
-
Executive Assistant to Senior Executives
1 week ago
Montreal, Quebec, Canada TOTEM recruteur de talent Full timeTOTEM recruteur de talent is seeking a highly organized and experienced Executive Assistant to support two senior executives within a prominent distribution and retail organization.This role demands meticulous attention to detail, exceptional communication skills, and the ability to manage complex schedules and projects effectively. Key...
-
Executive Director
3 days ago
Montreal, Canada TALINKO - Recrutement de Cadres | Executive Search Full timeAbout CargoMAs part of Greater Montreal's economic development strategy, CargoM was launched in 2012 to support the industrial clusters established in recent years. CargoM brings together all the companies and stakeholders in the logistics and transport sector to coordinate its development. More specifically, CargoM's mission is to undertake important...
-
Executive Director
2 days ago
Montreal, Canada TALINKO - Recrutement de Cadres | Executive Search Full timeAbout CargoMAs part of Greater Montreal's economic development strategy, CargoM was launched in 2012 to support the industrial clusters established in recent years. CargoM brings together all the companies and stakeholders in the logistics and transport sector to coordinate its development. More specifically, CargoM's mission is to undertake important...
-
Executive Director
2 days ago
Montreal, Canada TALINKO - Recrutement de Cadres | Executive Search Full timeAbout CargoMAs part of Greater Montreal's economic development strategy, CargoM was launched in 2012 to support the industrial clusters established in recent years. CargoM brings together all the companies and stakeholders in the logistics and transport sector to coordinate its development. More specifically, CargoM's mission is to undertake important...
-
Executive assistant
3 months ago
Montreal, Canada Randstad Canada Full timeWe are looking for an experienced executive assistant with strong project management skills for an exciting role in downtown Monrteal. This EA role is with a global management consultation and executive search firm, with offices globally. EAs will work alongside firm consultants, supporting many aspects of the business.We are looking for someone with...
-
Executive assistant
3 months ago
Montreal, Canada Randstad Canada Full timeWe are looking for an experienced executive assistant with strong project management skills for an exciting role in downtown Monrteal. This EA role is with a global management consultation and executive search firm, with offices globally. EAs will work alongside firm consultants, supporting many aspects of the business.We are looking for someone with...
-
Executive Assistant
3 weeks ago
Montreal, Canada Nuovophotography Full timeAt Nuovo Artistic Photography, we're not just capturing moments; we're crafting experiences that redefine self-appreciation. Based in Montreal, with studios across Canada, Florida, and Texas, Nuovo specializes in semi-nude artistic photography. Our mission is to create a safe space that empowers individuals to embrace their authentic selves, guided by an...
-
Executive Assistant
3 weeks ago
Montreal, Canada Nuovophotography Full timeAt Nuovo Artistic Photography, we're not just capturing moments; we're crafting experiences that redefine self-appreciation. Based in Montreal, with studios across Canada, Florida, and Texas, Nuovo specializes in semi-nude artistic photography. Our mission is to create a safe space that empowers individuals to embrace their authentic selves, guided by an...
-
Executive Assistant
2 days ago
Montreal, Canada Randstad Canada Full timeHave you always dreamed of working in a dynamic, human-scale organization that is always ready to adapt to the challenges faced by their clients?Your main values are adaptability, innovation and team spirit? Is a career in an organization that values your profession the most important thing to you?Don't hesitate any longer and apply for this position, it's...
-
Executive Assistant
2 weeks ago
Montreal, Canada Randstad Canada Full timeOur partner, a leading Canadian Capital Markets and Investment Banking firm, is looking for a bilingual Executive Assistant to join their head office in Downtown Montreal. We are currently looking to support them in recruiting a proactive and detail-oriented Executive Assistant to join their team and support their operations in the areas of investment and...
-
Executive Assistant
2 weeks ago
Montreal, Canada Randstad Canada Full timeOur partner, a leading Canadian Capital Markets and Investment Banking firm, is looking for a bilingual Executive Assistant to join their head office in Downtown Montreal. We are currently looking to support them in recruiting a proactive and detail-oriented Executive Assistant to join their team and support their operations in the areas of investment and...
-
Executive Assistant
4 weeks ago
Montreal, Canada Nuovo Photography Full timeAt Nuovo Artistic Photography, we're not just capturing moments; we're crafting experiences that redefine self-appreciation. Based in Montreal, with studios across Canada, Florida, and Texas, Nuovo specializes in semi-nude artistic photography. Our mission is to create a safe space that empowers individuals to embrace their authentic selves, guided by an...
-
Executive Assistant
2 weeks ago
Montreal, Canada Nuovo Photography Full timeAt Nuovo Artistic Photography, we're not just capturing moments; we're crafting experiences that redefine self-appreciation. Based in Montreal, with studios across Canada, Florida, and Texas, Nuovo specializes in semi-nude artistic photography. Our mission is to create a safe space that empowers individuals to embrace their authentic selves, guided by an...
-
Executive Assistant
4 weeks ago
Montreal, Canada Nuovo Photography Full timeAt Nuovo Artistic Photography, we're not just capturing moments; we're crafting experiences that redefine self-appreciation. Based in Montreal, with studios across Canada, Florida, and Texas, Nuovo specializes in semi-nude artistic photography. Our mission is to create a safe space that empowers individuals to embrace their authentic selves, guided by an...
Executive Assistant
2 months ago
The incumbent is responsible for a wide variety of administrative responsibilities to mainly support the Chief Financial Officer (CFO), the Vice President, Legal Affairs & Corporate Secretary, as well as other executives to a lesser extent, in their work. This is a unique opportunity to bring on board an experienced Finance Executive Assistant to directly support the Finance and Legal functions. As the Executive Assistant, you play a pivotal role in optimizing and enhancing the productivity of the CFO and VP, Legal Affairs & Corporate Secretary by providing seamless administrative support. This role provides consistently strong executive-level support as the primary liaison for a wide variety of internal and external stakeholders across Canada and the United States on a diverse range of matters.
The Role
- Provide advanced and confidential administrative support to the finance and legal executives daily;
- Maintain a busy and ever-changing calendar with constant communication and follow-ups; participate in Finance leadership team meetings and take summary notes;
- Plan and coordinate meetings, including necessary material, and conference calls;
- Manage incoming and outgoing email and phone communication, ensure timely flow of information to and from the executives;
- Organize travel arrangements, including but not limited to detailed plans, itineraries, and schedules;
- Take charge of specific projects that may be assigned by the finance and legal executives;
- Consolidate and review important documents to ensure no mistakes are left behind;
- Screen, respond to and redirect mail and email, as appropriate; follow up on deadlines and commitments to ensure all business items are appropriately executed;
- Manage relations internally and externally; act as both an ambassador and gatekeeper as the situation requires;
- Ensure follow-ups on assigned files and/or mandates;
- Help manage the annual budget and manage expense reports of executives;
- Help the VP, Legal Affairs & Corporate Secretary with duties such as internal filing, Board materials and communications, filing of corporate reports and amendments, keeping track of renewals, amongst others;
- Approve invoices, under clear guidelines and delegation of authority chart;
- Support activities such as townhall meetings organization;
- Support senior members of the Finance team, Legal team and others as needs arise;
- Support the Executive Assistant to the President and CEO as needed;
- Collaborate on any ad hoc relevant demand that may arise.
The requirements
- 10+ years’ experience as an Administrative or Executive Assistant; experience supporting an executive in finance is a definite asset;
- Experience in a similar role in a public company is a definite asset;
- Organized with strong follow-up and priority management skills;
- Resourceful with a strong ability to multitask;
- Responsible, flexible, discreet (able to manage confidential and sensitive matters);
- Ability to work with constantly changing priorities;
- Flexibility in the working hours, most notably during the weeks leading up to and including the Board Meetings;
- Adaptability, maturity and open-mindedness;
- Autonomous with initiative and good judgement; ability to work with little to no supervision;
- Excellent interpersonal and communication skills;
- Fluent both in French and English;
- Strong sense of tact and diplomacy, combined with quality service delivery;
- Strong sense of responsibility and pride in a job well done;
- Excellent ability to understand issues and solve problems;
- Ability to work in a fast paced, multi-tasking environment;
- Excellent organizational and time management skills, as well as a sustained ability to prioritize tasks and make informed decisions.
Over and above a competitive salary and bonus plan, registered retirement savings, and flexible group insurance with personalised coverage that meets your needs, you will be at the forefront of a growing organisation that understands the importance of investing in people.
You and your family can enjoy our employee discount at Garage and Dynamite, private sample sales throughout the year and many other exciting perks, including a very flexible vacation program.
Our promise…
No day will be like the last—we aim to be better today than we were yesterday. We are committed to employment equity.
Candidates that are retained will be called for an interview.
