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Property Administrative Assistant
3 days ago
- Provide administrative support to the property management team, including preparation of various reports and correspondence, providing coverage for Accounts Payable, general research and more.
- Assist Accounts Payable with the preparation of tenant chargebacks and accruals and provide support in preparing Accounts Receivable documentation and Take To Income/Write Offs.
- Perform reception duties, acting as the first point of contact for all inquiries, while creating a friendly and comfortable atmosphere for all employees, tenants, suppliers, and visitors.
- Support office management, while handling the ordering of all office supplies, and coordinating team events.
- Collect insurance certificates, renewal documentation, and tenant sales for all applicable tenants for monthly submission.
- Assist Property Managers with tendering, service contract documentation and short-term agreements.
- Assist in collecting and updating tenants contact information.
- Participate in special projects and take on other duties as assigned.
- Related administrative experience, preferably in commercial real estate.
- You are service oriented and care about providing exceptional customer service, with the ability to problem solve and offer solutions.
- A team-player; you are willing to step in and lend a hand as needed and you identify the opportunities to do so.
- You have excellent communication and interpersonal skills to effectively collaborate with tenants, suppliers, internal teams, and others.
- Strong attention to detail and time management skills to coordinate multiple, competing priorities and deadlines.
- You have solid computer skills coupled with sound knowledge of Microsoft Office (Excel, PowerPoint, Word, and Outlook).
- Flexible Hours
- Remote workdays
- Company-matched savings plans
- Fully paid Extended Healthcare benefits from day one
- Annual Wellness Subsidy
- Tuition & Development Program
- Employee Referral Program
- Rewards and Recognition Programs
- Paid time off during December holiday season
- Parental leave benefits
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