Human Resources Coordinator

4 weeks ago

Summerside, Canada Health PEI Full time

Position: Human Resource Coordinator

FTE: Permanent, Full-Time

Department: Health PEI, Human Resources

Location: Prince County Hospital, Summerside

Salary: $32.26 - $40.34 per hour

About The Position:

The Human Resources team at Health PEI is currently expanding and we are looking for new team members to help support our growth.

The Human Resources Coordinator is responsible for assisting the Human Resources Manager in coordinating and supporting consistent human resource management services and programs to employees, and management of the programs and services assigned to the HR Manager’s team. The HR Coordinator will ensure the consistent application of HR services including staffing; labour relations (LR); training; occupational health and safety; leave management, classification; position management; performance management; and HR information management. This position applies a working knowledge of HR Management practices in a 24/7 multisite/ multi union environment. The Human Resources Coordinator is also responsible for providing leadership and direction to the Human Resource personnel (HR Admin. and Employee Services Assistants) in their respective area of assignment.

LEADS, a national leadership framework adopted by Health PEI.

The successful applicant will demonstrate leadership in the following areas:

Leads Self - is self-aware, is committed to self-development, and demonstrates character;

Engages Others - fosters the development of others, contributes to the creation of a health organization, communicates effectively, and builds effective teams;

Achieves Results - sets direction, strategically aligns decisions with the vision, values, and evidence, takes action to implement decisions, and assesses/evaluates results;

Develops Coalitions - builds partnerships and networks to create results, demonstrates a commitment to clients and services;

Systems Transformation - demonstrates system/critical thinking, encourages and supports innovation, is strategically oriented to the future, champions, and orchestrates effective language.

Duties will include:

  • Provide accurate interpretation and application of 6 collective agreements (CUPE, UPSE, IUOE, PEINU, Master Physician Agreement and Excluded Terms & Conditions), policies and procedures related to Human Resources and Payroll;
  • Provide daily guidance and direction to HR Personnel in relation to compliance with the collective agreements, policies and procedures, and troubleshooting issues that arise;
  • Provide advice and direction on relevant legislation (Human Rights Act, OH&S Act, Employment Standards Act);
  • Ensure effective, consistent interpretation, administration and training on collective agreements provisions, excluded terms and conditions of employment policy, Physician Master Agreement, acts and regulations, and other policies governing the terms and conditions of employment;
  • Conduct workplace investigations and respond to complaints and/or incidents;
  • Gather information and documents necessary to support in the investigation by conducting interviews with the managers, employees and union representation;
  • Advise, coach and formulate correspondence, in conjunction with the HR Manager, in relation to performance management, discipline matters, attendance management, disability management etc.;
  • Provide advice, support and assistance to managers, supervisors and staff regarding human resources procedures, workplace policies and issues;
  • Monitor long term leaves/attendance reports and identify commencement dates of disability and extended leaves of absences and lay-off notices, and update the system accordingly;
  • Collaborate with the OH&S Officer/HR Manager, liaise and consult with employees, supervisors, managers, union representatives, Benefit Provider Personnel, Employee Assistance Program staff to facilitate and coordinate employees return to work, status updates, accommodations etc.;
  • Liaise with other departments and work units to facilitate smooth operation of HR services provided (eg. Finance, payroll, central payroll);
  • Provide ad hoc reporting to support departments;
  • Liaise with Recruitment and Retention Secretariat, educational institutions and managers in the administration and processing of student sponsorship and on-the-job training placement programs, complete documentation through Immigration, Refugees and Citizenship Canada for Work Permits;
  • Other duties as required.

Minimum Qualifications:

  • A Bachelor’s degree in Human Resource Management, Public Administration, or a related field;
  • Demonstrated equivalencies will be considered Chartered Professional in Human Resources (CPHR) designation is preferred;
  • Considerable experience as a Human Resources Generalist, (eg. Human Resource administration, staffing and classification processes, collective agreement administration, payroll);
  • Experience in workplace investigations, work site conflicts/complaints, harassment, job performance issues and conflict resolution;
  • Experience in group facilitation/training and delivering training to groups/employees;
  • Extensive computer skills in word processing, database management, spreadsheets, electronic mail, and presentation software;
  • A comprehensive working knowledge and experience of a Human Resource Information System;
  • Strong interpersonal skills including conflict diffusion and negotiation skills;
  • Ability to work independently in a demanding role with diverse responsibilities;
  • Strong verbal and written communication ability, and organizational skills;

Ability to work well under pressure and within minimum supervision.

Other Qualifications:

  • Demonstrated work experience in a unionized environment would be an asset;
  • Supervisory experience would be an asset;
  • Knowledge of the health system would be an asset.
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