Executive Coordinator

3 weeks ago


Regina, Canada Government Of Saskatchewan Full time

Job Description - Executive Coordinator (ADM023683)

Employment Type : Permanent Full-time

Location(s) Ministry

Ministry : 033 Public Service Commission

Salary Range : $4,129-$5,371 Monthly

Grade : MCP.02.

About Us

The Public Service Commission (PSC) is the central human resource agency for the Government of Saskatchewan. It fosters a high-performing workforce by implementing strategies for staff recruitment, learning and development, labour relations, employee assistance, workforce planning and organizational development.

The Opportunity

The Corporate Services Division within the Public Service Commission is seeking a well-organized, motivated, pro-active and detail-oriented administrative professional to join us in the role of executive coordinator. 

As the executive coordinator, you will provide senior-level administrative leadership and office management support to the executive director and team by:

  • Managing the executive director’s calendar through collaboration, prioritization and scheduling;
  • Assembling all briefing and background materials for the executive director in preparation for meetings;
  • Monitoring the executive director’s emails and redirecting requests to other team members as appropriate;
  • Planning, scheduling and coordinating travel and logistics for meetings, training sessions and other events;
  • Monitoring administrative processes and making improvements across the division to ensure optimum efficiency;
  • Drafting, recording, proofreading and/or editing a variety of correspondence in accordance with Government of Saskatchewan (GOS) visual identity standards;
  • Participating in and coordinating management meetings including drafting and distributing agendas; recording minutes; and, tracking and monitoring action items to ensure timelines are met;
  • Managing incoming and outgoing correspondence ensuring proper distribution;
  • Maintaining manual and electronic filing, bring forward and records management systems;
  • Verifying, coding, processing and tracking invoices for approval and payment ensuring policy compliance;
  • Compiling expense information and preparing budget reports for review;
  • Posting, retrieving and managing information on SharePoint sites;
  • Supporting the administrative coordination of access and privacy; and,
  • Ordering supplies and handling office equipment repairs and furniture replacement.

Ideal Candidate

The ideal candidate will be an experienced administrative professional who is:

  • Independent, responsible, flexible and confident in order to organize, prioritize and proficiently complete multiple tasks while dealing with frequent interruptions, changing demands and tight deadlines;
  • Discreet in handling sensitive and confidential information;
  • Proficient in managing budget activities and monitoring office expenditures;
  • Approachable, courteous, cooperative and collaborative in order to build strong working relationships;
  • An exceptional communicator both verbally and in writing;
  • Innovative in order to identify and make process improvement recommendations;
  • Thorough and accurate to ensure quality work; and,
  • Adaptable in order to meet new challenges as they arise.

Typically, the knowledge and experience required to achieve the above is obtained through:

  • A combination of formal education in business or office administration, combined with work experience in a similar role;
  • Advanced ability using a variety of computer software applications such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, SharePoint and Adobe Acrobat); and
  • Knowledge of office management and government administrative protocols, records management procedures and basic knowledge of financial accounting principles. 

What we offer

  • Dynamic, challenging work for talented individuals;
  • Vacation, earned days off (EDO) and other types of leave;
  • Inclusive work environments;

Note: Candidates who apply may be considered for future permanent and temporary similar positions.

We are committed to workplace diversity.

Hours of Work : A - MANAGEMENT SUPPORT GROUP Office 36 - one day off every two weeks

#J-18808-Ljbffr

  • Regina, Canada Service Hospitality Full time

    **Job details**: **Salary**: $49,000 - $68,948 annum including a competitive benefits package and a 4-day work week schedule **Job type**:Full-time/Permanent **Location**: Regina, SK **Full Job Description**:Service Hospitality is a non-profit safety association funded by employers in the hotel, taxi, restaurant, laundry, and community and social services...

  • Executive Assistant

    6 days ago


    Regina, Canada University of Regina Full time

    Faculty/Department Faculty of Kinesiology and Health Studies Unit KHS-Dean's Office Employee Group Out of Scope Collective Agreement Consideration Open to the Public. CUPE 5791 Job Family N/A Category Staff Number of Vacancies 1 Position Summary The Executive Assistant provides administrative support to the Dean and the Dean’s Office (Executive Leadership...

  • Executive Assistant

    2 days ago


    Regina, Canada Saskatchewan Government Insurance Full time

    Do you value integrity and innovation? How about passion and caring? Great! Us too, and that's why you'll fit right in. Our intentional culture promotes trust and participation, encouraging you to bring your heart and mind to work every day. Out-of-Scope Multiple Positions Job Scope- The Executive Assistant - VP (EAVP) regularly handles diverse matters...

  • Executive Assistant

    4 days ago


    Regina, Canada Haztech Energy Corp Full time

    JOB SUMMARY The Executive Assistant provides administrative services in collaboration with the executive team. This role assists with business acquisitions, business development, finance and other administrative duties requested by executives and managers. This position requires the individual to perform effectively in a fast-paced environment while managing...


  • Regina, Canada Farm Credit Canada Full time

    Closing Date (MM/DD/YYYY): 04/16/2023 Worker Type: Permanent Language(s) Required: English Term Duration (in months): Executive assistance required Provide executive level administrative support to the President and Chief Executive Officer. Using tact and exceptional judgment, you'll support the CEO in a challenging and fast-paced environment, where good...

  • Executive Assistant

    5 days ago


    Regina, Canada Brandt Full time

    We are currently seeking an **Executive Assistant**, for our **North Regina Works location**, which specializes in the design and manufacturing of customized heavy equipment innovations that improve our customer's efficiency and productivity. - Book meetings and organize travel - Maintain confidential files - Time management - must be able to balance...

  • Executive Assistant

    Found in: beBee jobs CA - 2 weeks ago


    Regina, Saskatchewan, Canada Royal Bank of Canada Full time

    Job SummaryJob DescriptionThe Executive Assistant provides direct support to the Vice President. The incumbent is responsible for organizing schedules and correspondence to ensure operational effectiveness. The incumbent follows up on action items, maintains calendars, coordinates travel arrangements, maintains files, prepares correspondence and other...


  • Regina, Canada University of Regina Full time

    Faculty/Department Johnson Shoyama Graduate School Unit JSGS - Executive Education Employee Group CUPE 5791 Collective Agreement Consideration Open with preference given to CUPE 5791 members(NON-RESEARCH). CUPE 5791 Job Family Operational Services Category Staff Number of Vacancies 1 Position Summary - Drafting and proofreading online materials for JSGS...

  • Executive Assistant

    Found in: Talent CA C2 - 2 weeks ago


    Regina, Canada Brandt Full time

    Business & Administration Regina, SK • ID: 8911-046 • Full-Time/Regular We are currently seeking an Executive Assistant , for our North Regina Works location , which specializes in the design and manufacturing of customized heavy equipment innovations that improve our customer's efficiency and productivity. -Book meetings and organize travel...

  • Executive Assistant

    5 days ago


    Regina, Canada The Co-operators Full time

    **Position Overview**: **Company**:CLIC **Number of Positions**: 1 **Language**: This role operates in English. **Work Model**:Hybrid **Alternate Title**: n/a **Additional Information**: The work location for this role is flexible to Burlington, Regina. **The Opportunity**: We are a leading Canadian financial services co-operative committed to being a...


  • Regina, Canada University of Regina Full time

    Faculty/Department Information Services Unit IS-Administration Employee Group Out of Scope Collective Agreement Consideration Open to the Public. CUPE 5791 Job Family Category Staff Number of Vacancies 1 Position Summary Join the vibrant and forward-thinking community at the University of Regina, where innovation meets education. We are seeking a skilled...

  • Executive Assistant

    Found in: Talent CA C2 - 3 weeks ago


    Regina, Canada Brandt Full time

    We are currently seeking an Executive Assistant, for our North Regina Works location, which specializes in the design and manufacturing of customized heavy equipment innovations that improve our customer's efficiency and productivity.Duties & Responsibilities-Book meetings and organize travel-Maintain confidential files-Time management – must be able to...

  • Executive Assistant

    Found in: beBee S CA - 3 weeks ago


    Regina, Canada RBC - Royal Bank Full time

    Job SummaryJob DescriptionThe Executive Assistant provides direct support to the Vice President. The incumbent is responsible for organizing schedules and correspondence to ensure operational effectiveness. The incumbent follows up on action items, maintains calendars, coordinates travel arrangements, maintains files, prepares correspondence and other...


  • Regina, Canada Hughes Recruitment Full time

    **Hughes Recruitment** is pleased to present an exciting opportunity on behalf of our client. **Role**:Administrative and Programs Coordinator **Location**:Regina, SK **OUR CLIENT** Our client is a non-profit, regulatory body that exists to ensure the proficiency and competency of its members for the public, and to promote and increase knowledge related...


  • Regina, Canada Farm Credit Canada Full time

    Closing Date (MM/DD/YYYY): 01/23/2023 Worker Type: Permanent Language(s) Required: English Term Duration (in months): Strong collaboration skills needed Provide general administrative support to the Vice-President and other colleagues in the division. **What you’ll do**: - Co-ordinate schedules and make travel arrangements - Help organize divisional...

  • Program Coordinator

    2 days ago


    Regina, Canada Chip and Dale Homes Inc Full time

    Chip and Dale Homes Inc. is a non-profit Community Based Organization providing residential and Day Program Supports for adults experiencing disabilities. Our services are based on the philosophies of Person-Centered Thinking, Gentle Teaching, quality outcomes, and celebrating the uniqueness of each person. The Program Coordinator III (PC) is responsible...

  • Executive Assistant

    4 days ago


    Regina, Canada University of Regina Full time

    Faculty/Department University Secretariat Unit University Secretariat Employee Group Out of Scope Collective Agreement Consideration Open to the Public. CUPE 5791 Job Family Category Staff Number of Vacancies 1 Position Summary Reporting to the Chief Governance Officer, the **Executive Assistant (University Secretary and Board of Governors)** is...

  • Project Coordinator

    5 days ago


    Regina, Canada Century West Disaster Restoration Full time

    Project Coordinator Century West Disaster Restoration LTD. offers full-service insurance restoration contracting, 24/7 emergency response and renovations services. We have an exciting opportunity available for individual(s) seeking a role in a fast-paced growing environment. Key Responsibilities - Assist with the general operations through the development...

  • Service Coordinator

    2 days ago


    Regina, Canada Kova Engineering (Saskatchewan) Ltd. Full time

    We are looking for a Service Coordinator to assist with new and ongoing inspection projects. The ServiceCoordin ator works closely with customers and team members to ensure that all project deliverables are met including safety, scope, cost, and schedule. Under the guidance of the Director of Inspection, the Service Coordinator schedules Inspectors, manages...


  • Regina, Canada Regina Exhibition Association Limited Full time

    **Vacancies**:2 **THE OPPORTUNITY AWAITS YOU** Reporting to the Manager, Business Trade and Consumer Event Sales the Account Executive, Corporate and Social Events is responsible to generate revenue for Regina Exhibition Association Limited (REAL)by planning, leading and implementing all sales aspects of corporate/social events and trade/consumer shows....