Manager, Special Projects

5 days ago

Ottawa, Canada SIRC Full time

The employer is committed to creating an inclusive and diverse work environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, ancestry, place of origin, colour, ethnic origin, citizenship, creed, sex, sexual orientation, age, marital status, family status or disability.

The employer welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

Position Summary:

Reporting to the Director, Sport Safety, the Manager, Special Project is responsible for program and project management and will provide subject matter expertise in gender equity, for all aspects of the Women and Gender Equity Project.

The Women and Gender Equity Project is a 20-month project. The project aims to advance gender equity, leadership development and knowledge transfer through a Community of Practice and mentorship program for women in coaching. Through three key components, the project will raise awareness, provide educational opportunities, and develop leading practices to support sport organizations and women coaches.

As part of the application process, applicants should clearly demonstrate subject matter expertise in gender equity. Preference will be given to bilingual (English/French) candidates.

Please send your resume and cover letter by 17h00 EDT on July 2, 2024, to hr@coach.ca. All responses are appreciated, however, only those selected for an interview will receive a reply. Visit www.coach.ca for more information.

Core Duties and Responsibilities:

Program Management

  • Manage the complete project lifecycle for all components of the project (Communities of Practice, Communications, Evaluation, new products and revisions, coach stories, and project updates).
  • Work collaboratively with business owner/project teams and contributors to fulfil project requirements
  • Utilize project management tools, templates, and processes, with guidance from the Project Management Office as needed.
  • Facilitate regular meetings and correspondence with the program team to ensure accurate project monitoring and reporting.
  • Monitor the program for issues and opportunities and adjust project plans accordingly.
  • Lead debrief processes and reporting upon completion of the project.
  • Oversee proper accounting, documentation, and file management for all program components.

Project Oversight and Reporting

  • Monitor project status reports to forecast resource requirements and identify issues/gaps.
  • Act as a liaison between project leads and business owner regarding project timelines and resource requirements.
  • Facilitate communication, expectation management, and conflict resolution between interested parties.
  • Make recommendations for project requirements to ensure financial and human resource capacity to maximize efficiency.
  • Identify, assess, and manage project risks throughout the project life cycle, and implement mitigation plans to minimize program uncertainties.

Engagement and Activation

  • Manage the program application process including distribution of calls for applications and applicant selection.
  • Serve as primary point of contact for participating individuals and organizations.
  • Determine requirements and oversee coordination of program related meetings and training events.
  • Identify and secure subject matter experts for in-person training and online events.
  • Manage the Request for Proposal (RFP) process for project vendors and contractors, and oversee vendor and contractor deliverables.
  • Oversee document production, including creation and revision of project-related materials and a final, bilingual project report.

People are the most important resource in any organization. For organizations at the national, provincial/territorial and community levels, SIRC’s job board offers access to a talent pool unparalleled in Canadian sport, reaching more than 1000 sport professionals daily. Leverage SIRC to find your ideal candidate.

Looking to create a more inclusive workplace? Leverage SIRC’s resources to create inclusive hiring practices, and an accommodating workplace environment.

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