Analyst, Program Initiatives

Locations: Ontario Health – Toronto, ON

Time Type: Full time

Posted On: Posted 4 Days Ago

Job Requisition ID: R107653

At Ontario Health, we are committed to developing a strong organizational culture that connects and inspires all team members across the province. Our vision is that together, we will be a leader in health and wellness for all. Our mission is to connect the health system to drive improved and equitable health outcomes, experiences and value. How we work together is reflected through our five values: integrity, inspiration, tenacity, humility and care.

What Ontario Health offers:

• Fully paid medical, dental and vision coverage from your first day
• Health care spending account
• Premium defined benefit pension plan
• 3 personal days and 2 float days annually
• Individual contributors start at 3 weeks’ vacation, and 4 weeks at 2 yrs.
• Career development opportunities
• A collaborative values-based team culture
• Wellness programs
• A hybrid working model
• Participation in Communities of Inclusion

Want to make a difference in your career? Consider this opportunity.

Program Initiatives (PI) is part of the Population Health and Value-Based Health Systems portfolio at Ontario Health. Employing a collaborative and cross-programmatic approach, the PI team leads large-scale, complex, cross-programmatic projects to address quality, access, capacity and measurement gaps at the system level, often requiring significant change management. Foundational to the PI work is the development and implementation of new models of care initiatives that focus on identifying opportunities to optimize the use of health human resources, care settings, and technology to re-configure and streamline teams, processes, and structures.

Here is what you will be doing:

The PI team is seeking one (1) Analyst, permanent full-time, to provide project management support for initiatives within the portfolio.

The Analyst, Program Initiatives will play a significant role on a cross-functional team, supporting large scale projects to modernize cancer screening programs in Ontario. The Analyst is primarily responsible for assisting the Manager, Team Leader or Project Manager in delivering on Cancer Screening mandates within specific areas of focus by executing key activities and developing the required deliverables. As part of this role, the Analyst develops the required processes, and tools to implement key activities and deliver on program plans.

The Analyst supports projects/program areas that are large and broad in scope, have more complex mandates/objectives, and/or are related to more than one focused area of expertise.

The Analyst will develop a variety of analyses, communications, presentations, and other project deliverables. To facilitate the development of these materials, the Analyst must have exemplary written, graphical and verbal communication skills, problem-solving and critical thinking abilities, and the ability to work with diverse stakeholders. The Analyst will have strong organization skills to ensure that team requests are appropriately prioritized.

Here is what you will need to be successful:

• Supports the Manager/Team Lead/Project Manager in managing project working group meetings and activities
• Develops project deliverables including project management artifacts such as project charters, detailed project plans and other project control documentation
• Define scope and deliverables in coordination with the Manager/Team Leader/Project Manager
• Develop various products to execute on the program/project plan, support internal and external communication, reporting and decision-making, including but not limited to tools, templates, briefing notes, communications, presentations, process flows, current state assessments, impact assessments, and other project materials, status updates and presentations.
• Leads the analysis of information to complete project deliverables including researching various information sources, organizing and facilitating working sessions with key stakeholders to gather the required information/data, and facilitating formal reviews and approvals
• Identifies project risks and issues, including the identification of options for resolution and recommended course of action
• Monitors adherence to project schedules; tracks and reports on project progress, including providing forecasts of final delivery timeline, and identification and resolution of schedule risks
• May manage multiple project deliverables/processes and/or work on multiple workstreams concurrently
• Provide support and coordinate meetings for internal and external groups, including organizing meeting logistics, preparing meeting materials, tracking action items, and ensuring appropriate follow up.
• Works with staff from across Cancer Screening and Ontario Health, including administrative and clinical leadership, on cross-functional, collaborative projects
• Develop and foster effective working relationships with internal and external stakeholders, including but not limited to health care providers, administrators, patient and family advisors, project teams, and committees.
• Provides innovative and creative solutions that achieve quality and work process improvements
• Develops innovative approaches for addressing business, project and operational support needs
• Performs cross-functional and/or other duties consistent with the job classification, as assigned or requested

Education and Experience:

• Bachelor’s degree in Health Science, Health Administration, Business Administration or related discipline
• Master’s degree in one of the above disciplines is preferred
• Certificate in project management (CAPM or PMP) is an asset
• 2-4 years of related work experience is required; or an equivalent combination of education and experience
• Experience working on projects is preferred
• Experience in a health care setting is preferred
• Experience conducting analysis in a project or operational setting

Knowledge and Skills:

• Knowledge of project management methodology and standards
• Advanced knowledge of Microsoft Word, PowerPoint, Excel and Outlook; skilled in creating products (e.g. papers, reports, presentations, diagrams) for multiple audiences.
• Knowledge of MS Project is an asset
• Strong analytical, problem-solving, and critical thinking skills
• Excellent written, verbal, and graphical communications skills, with ability to clearly and concisely articulate key messages that resonate with different stakeholders and audiences, create and deliver effective presentations, and prepare other written communications
• Strong interpersonal and relationship-building skills, with demonstrated experience engaging and building relationships and consensus among diverse stakeholders
• Superior ability to analyze and define problems, evaluate alternatives, propose recommendations to support decision making
• Superior attention to detail, organization, and time management skills, with ability to prioritize and manage several tasks.
• Highly productive and motivated, capable of quality output and able to multitask and prioritize assignments to meet timelines and manage competing priorities.
• Creative and forward-thinking, with a desire to learn and take on new opportunities.
• Self-directed, with enthusiasm, initiative and demonstrated ability to work independently and collaboratively to achieve deadlines.
• Ability to work well under pressure in a fast-paced environment and exercise high caliber judgment.
• Comfortable working in a dynamic fast-paced environment with a degree of uncertainty or ambiguity.
• Must be team-oriented, possess a positive attitude, and be committed to organizational health, culture, and values.

Employment Type: Permanent Full Time

Salary Band: 4

Location: Ontario (currently hybrid; subject to change)

All applicants must be a resident of Ontario to be considered for roles at Ontario Health.

Internal Application Deadline Date: September 13, 2024

External Application Deadline Date: September 20, 2024

Ontario Health encourages applications from candidates who are First Nations, Métis, Inuit, and urban Indigenous; Francophone; members of Black and racialized groups; 2SLGBTQIA+ communities; trans and nonbinary individuals; and people living with disabilities.

Ontario Health is an accessible employer and we offer accommodation in all aspects of employment, including the recruitment process. If you require a disability-related accommodation in order to participate in the recruitment process, please contact us and a member of the team will connect with you within 48 hours.

Ontario Health is the provincial agency responsible for ensuring Ontarians receive high-quality health care services where and when they need them. Since it was established in June 2019, Ontario Health has brought together the strengths of many existing health care organizations to work together to build a better health care system for all Ontarians. Building on the expertise and knowledge of our people, we are committed to applying the best of what we collectively do, and in partnership with others, to transform the health system and improve the quality and delivery of care for patients, families, and health care providers.