Project Coordinator

BUILD YOUR CAREER AT BLACK & MCDONALD

Black & McDonald is an integrated, multi‑trade service provider that safely delivers high quality construction, facilities management, and technical solutions. We are a family-owned and family-run company that employs thousands of highly skilled and talented professionals across North America. With over 100 years of diverse market experience, we are a forward‑thinking organization with a strong track record of delivering operational excellence and customer-focused solutions that stand the test of time.

ABOUT THIS CAREER OPPORTUNITY

Our Trenton location is looking for a Project Coordinator. This is an 18-month contract. Under the guidance of the Facility Manager, the Project Coordinator will be responsible for the coordination of both multiple projects. The successful candidate must hold a valid Government of Canada Secret (Level II) clearance or have the ability to obtain the required clearance prior to job commencement.

Duties and responsibilities include but are not limited to:

• Assisting the Facility Manager in maintaining project documentation such as project budgets, project schedules, scope statements, project plans and project safety documentation.
• Creation of project work orders, purchase orders and managing of invoices to ensure accurate allocation of project costs.
• Controlling project schedules, coordinating subcontractor access and communicating progress of the project(s) to the respective clients and stakeholders.
• Supporting the Alternate Company Security Officer (ACSO) with subcontractor security clearance process and documentation requirements, while ensuring Site Access requests are submitted and approved as per site directives.
• Communicating with client and other facility occupants to ensure customer satisfaction.
• Coordinating with the Quality Control Officer to perform in-process and final inspections. Support the Quality Control Officer in correcting any quality concerns, actioning corrective measures, or resolving non-conformance items.
• Performing job showings with approved subcontractors, assisting with the RFQ process and award, coordination of awarded projects and tracking of project costs / billing.
• Managing a subcontractor pool, continuously seeking to expand the pre-qualified subcontractors, initiating security clearances, and entering approved subcontractors in the ERP system.
• Provide monthly Subcontractor Status Report(s) as per contract requirements.
• Report on Key Result Areas and other Divisional requirements including tracking, analysing, and trending of project costs.
• Escorting of subcontractors onsite as required.
• Other administrative duties as required.

COMPETENCY REQUIREMENTS

• Change Orientation
• Communicates Effectively
• Continuous Learning
• Customer Focus
• Holds Self and Others Accountable
• Problem Solving and Innovation
• Teamwork and Collaboration
• Values and Respects Others

EDUCATION REQUIREMENTS

• Degree or Diploma in Business Administration or related field

WORK EXPERIENCE REQUIREMENTS

• 1 – 3 years’ experience in similar role
• Proven work experience as a Project Coordinator or similar role

SKILLS, ABILITIES, AND OTHER REQUIREMENTS

• Motivated with the ability to work with strict timelines in a fast-paced team environment.
• Knowledge of programs such as Microsoft Projects, as well as proficiency in Microsoft Office applications such as Word, Excel, and Outlook
• Must possess strong verbal, written, analytical, and persuasive skills and the ability to communicate and interact with all levels of customers, employees, and management.
• Basic knowledge of building systems and their operation.

Black & McDonald welcomes and encourages applications from persons with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the recruitment and selection process.

If you are an existing Black & McDonald employee, please notify your supervisor of your interest and intent to apply before applying.