Project Coordinator

Title
Project Coordinator

Reports To
Project Manager

Summary

The Project Coordinator works closely with the Project Managers to prepare comprehensive action plans for project delivery including resources, timeframes, and budgeting. The Project Coordinator will perform various tasks such as scheduling and risk management, along with administrative tasks such as maintaining project documentation and handling both internal and external queries.

To be successful in this position the Project Coordinator will need to have excellent time management and communication skills since collaboration with clients in addition to internal teams is essential to deliver results within deadlines.

Company Values

**TRUST** means we will trust each other to be accountable for our actions. We accept the consequences of our actions and inactions. We realize we are not perfect. When we err, we will admit our error and learn from it.
**RESPECT** means we will respect the dignity of each other, our clients, our suppliers and everyone we come in contact with.
**INTEGRITY** means that as a corporation and as individuals we will always do what is right. If we have to ask ourselves the question, “is this right”, we already know the answer.
**PROFESSIONALISM** means we will conduct ourselves in a professional manner in all of our dealings, so that as members of the Kilmarnock team we can always be proud of the way we conduct ourselves with everyone inside and outside the company.

Core Competencies
- Customer Focus - Ensures and maintains customer satisfaction with the product and services offered by the organization
- Communication - Clearly conveys information to a variety of individuals using the tools necessary, engaging the individual to ensure the message is delivered and understood, creating a positive first impression with confidence and respect
- Creative and Innovative Thinking - Develops fresh ideas that provide solutions to all types of workplace challenges
- Development and Continual Learning - Displays outgoing commitment to learning and self
- improvement
- Problem Solving - Resolves difficult and complicated challenges
- Result Focus - Focuses on desired outcomes and how to best achieve them. Gets the job done
- Accountability and Dependability - Takes personal responsibility for the quality and timeliness of work and achieves results with no oversight, including following guidelines, standards regulations and principles
- Energy and Stress - Consistently demonstrates high level of drive, infectious to the surrounding environment. Preserves effectiveness, drive and focus for extended periods of time, while maintaining composure in highly stressful or adverse situations
- Teamwork - Promotes cooperation and commitment with the team towards the attainment of common goals. Gets others excited about and committed to furthering the organization’s objectives. Enables cooperative and productive group interactions
- Quality Orientation - Completes tasks keeping in mind all aspects involved regardless of magnitude, checking tasks and processes while paying attention to details
- Time Management - Maximizes time in order to accomplish as many tasks as possible in a timely manner keeping in mind prioritizing tasks as needed
- Adaptability/Flexibility - Maintains accuracy, positive attitude and an open mind in the event of changes in business needs, conditions or work responsibilities
- Planning and Organizing - Coordinates ideas and resources to achieve goals
- Problem Solving - Resolves difficult and complicated challenges
- Results Oriented - Focuses on desired outcomes and how to best achieve them. Gets the job done
- Ethics and Integrity - Earns other’s trust and respect through consistent honesty and professionalism in all interactions. Diplomatically handles challenging or tense interpersonal situations
- Enforcing Laws, Rules and Regulations - Enforces governmental and professional laws, rules and regulations, and initiates enforcement actions in a way that the employees and the public perceive as fair, objective and reasonable
- Organizational and Environmental Awareness - Shows commitment to the organizational vision and strategic goals by acting in accordance to organizational expectations through having a solid understanding of the internal environment. Uses knowledge of organizational and business climate to solve issues and accomplish goals and business strategies, complies with and enforces organizational policies, procedures and practices

Job Duties
- Assist the Project Manager where applicable, in the day to day duties of a project’s administration.
- Assist in the preparation of detailed cost estimates for potential projects and coordinate the purchase of materials for awarded projects.
- Primary contact with clients for scheduled shutdowns, establishing time and material estimates and budgets along with coordinating appropriate trades.
- Post job follow up and job closeout as well as completion of al