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Sr. Payroll

4 months ago

Old Toronto, Canada Xanadu Full time
Sr. Payroll & Benefits Specialist (Hybrid)

Xanadu’s mission is to build quantum computers that are useful and available to people everywhere.

At Xanadu, we are learners, innovators, researchers, collaborators and problem solvers. We are creating something that has never been built before. Few people in their life will be able to be a part of something like this, where if we are successful, the technologies we develop will solve some of the world’s most challenging problems, and literally change the world. And that is something to be excited about

Your Role and Responsibilities:

Reporting to the Financial Controller, the position will autonomously manage the payroll function in this quickly scaling start-up. This role's breadth and depth of growth opportunities are perfect for any candidate excited to accelerate their career and driven to own the payroll department and make it their own. You will be immersed in the following:

  • A real start-up environment
  • Canadian & US payroll
  • Provincial, Federal, & State payroll & tax regulations
  • Payroll analysis to support Finance & HR
  • Act as a key player in future expansion opportunities as it pertains to payroll & benefits
Key Responsibilities:
  • Autonomously manage the full cycle processing of payroll (including bonuses, taxable benefits, employee reimbursements, and off-cycle payments as required) for Canada and the US
  • Facilitate the precise and timely processing of new hires, terminations, and other employment status changes
  • Process promotions, terminations, pay adjustments, and bonus payments with precision
  • Manage the full-cycle vacation process, from accumulation and taken days to vacation payout. Ensure that our payroll system and our accounting system are reconciled monthly.
  • Maintain meticulous payroll records, including employee data, deductions, and tax information, ensuring that our HRIS system and payroll system are aligned at all times
  • Address employee and management inquiries and concerns regarding payroll or benefits promptly and professionally
  • Foster effective communication and collaboration with relevant stakeholders, including third-party agencies and service providers
  • Develop, implement, and support innovative and efficient payroll practices and procedures
  • Reconcile and prepare all payroll journal entries promptly for the Finance team and manage all payroll-related audit requests
  • Administer assigned group benefits plans, including setup of new members, processing benefit changes, calculating payroll deductions / taxable benefits, and ensuring timely completion of benefit-related paperwork
  • Complete monthly reconciliations of remittances to relevant regulatory authorities, e.g., CRA, Ministry of Finance
  • Ensure compliance with all applicable state, provincial, and federal wage and hour laws and maintain current knowledge for all Xanadu locations
  • Reconcile and submit monthly WSIB contributions across multiple provinces
  • Complete payroll analysis reports to support the Finance team’s compilation of financial reports for senior management and investors
  • Participate in internal and external audits as required
  • Preparation and timely distribution of ROE’s as required
  • Prepare and process year-end reports and reconciliations e.g., T4’s, T2200, vacation carry forward
  • Participate in special projects, as needed, and provide support to the Finance or People Ops team on various duties
Required Qualifications and Experience:
  • Possession of PCP Certification
  • 5-6 years of experience in a Payroll and Benefits Administrator or similar role, showcasing comprehensive knowledge of full-cycle payroll practices and procedures
  • 2+ years experience working with ADP Workforce Now
  • Capable of managing the payroll function autonomously
  • Exceptional attention to detail and accuracy in data entry processes
  • Strong organizational and time management abilities
  • A high degree of professionalism and empathy when communicating with all stakeholders
  • Proficiency in Excel or Google Sheets, utilizing advanced skills such as VLOOKUP/Index Match, IF function, pivot tables, etc.
  • Post-secondary education, preferably in Business Administration, Human Resources, or Accounting/Payroll
  • Strong understanding of Provincial and Federal regulations and policies
  • Customer-focused and service-oriented mindset.
Preferred Qualifications and Experience:
  • 6-8 years of experience in a Payroll and Benefits Administrator or similar role, showcasing comprehensive knowledge of full-cycle payroll practices and procedures
  • Experience with benefits administration in Canada and the US
  • Experience with PEO (Professional Employer Organisation) for international employees
  • Understanding of state (e.g., US) and international regulations and policies
  • Drive to own the payroll function as your own and utilize a continuous improvement mindset to optimize policies and processes

Values

Ourvalues are important. They are fundamental and lay the foundation for the culture at Xanadu.

At Xanadu, we are committed to building an inclusive, safe, and equitable culture and fostering an environment where our employees feel included, valued, and heard. We are committed to meeting the needs of all individuals and support a barrier-free workplace. Should you require accommodations at any point during the recruitment process please contact Human Resources at hr@xanadu.ai.

How many years of experience do you have with ADP Workforce Now?*

How many years of experience do you have in payroll and benefits administration?*

Do you have experience in US payroll?*

Are you authorized to work in Canada?* (i.e. citizenship, permanent resident or a valid work permit)*

If you are working in Canada on the basis of a work permit, what is the expiry date of your current work permit? (select date)

Have you been convicted of a criminal offense for which a pardon or record suspension has not been granted?*

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