Administrative Assistant, Executive Director/Executive Medical Director
2 weeks ago
The salary range for this position is CAD $28.44 - $37.33 / hour
Why Fraser Health?
Fraser Health is the second largest health system in Canada with over 45,000 staff, medical staff and volunteers, and is the largest of five regional health authorities in British Columbia, providing hospital and community-based health services to nearly 2 million people in Metro Vancouver and the Fraser Valley.
We invite you to apply today and find out why employees recommend Fraser Health to their friends as an exceptional place to work. We are committed to planetary health, we value diversity in the work force and seek to maintain an environment of Respect, Caring and Trust. Curious to learn what it’s like to work here? Like us onFacebook(@fraserhealthcareers), follow us onTwitter & Instagram(@FHCareer), or connect with us onLinkedIn(fraserhealthcareers) for first-hand employee insights.
Take the next step and apply so we can continue the conversation with you.
All new hires to Fraser Health must have full COVID 19 vaccination (have received a full series of a World Health Organization “WHO” approved vaccine against infection by SARS-COV-2, or a combination of approved WHO vaccines). Please note this applies to all postings, and individual medical exemptions must be approved by the Provincial Health Officer.
Detailed Overview
Supporting the Vision, Values, Purpose and Commitments of Fraser Health including service delivery that is centered around patients/clients/residents and families:
Providesvaried administrative and secretarial support under limited direction to the Executive Director by performing dutiessuch as drafting routine and non-routine correspondence, generating complex and detailedreports and presentations, responding to a variety of sensitive internal and external inquiries, managingshifting appointment calendars, coordinating the work flow for the assigned area, and developing and implementing new work methods and procedures.Acts as an administrative link between the Executive Director, hospitals, communities,leadership, outside agencies and the public.
Responsibilities
- Providesvaried administrative and secretarial support by drafting routine and non-routine correspondence and transcribing and typing correspondence, reports, presentations, and memoranda.
- Researches, organizes, and summarizes support materials. Independently generates complex and detailedreports and presentations.
- Responds to a variety of sensitiveinternal and external inquiries by serving astheprimary point of contact and providing information directly or referring to appropriate area or individual. Provides status of issue to the Executive Director or the Executive Medical Director.
- Managesshiftingappointment calendars including scheduling and coordinating meetings, speaking engagements,and/or conferences.Resolves scheduling conflicts and issues.
- Coordinates the work flowwithin the assigned area. Receives, reviews, prioritizes and processes confidential and sensitive information of varying complexity.Follows-up with Directors and others in the organization to obtain information. Prepares response for resolve on issues; advises Executive Director or Executive Medical Directorof status and outcome.
- Develops and implements new work methods and procedures. Identifies problems, develops alternate solutions, and implements changes.
- Assistsin the review andmonitoring of expenditures for multiple budget reports; reviews financial status, investigates variances and provides status to the ExecutiveDirector or Executive Medical Director.
- Arranges meetings as directed. Books and sets up meetings rooms, prepares meeting agenda, organizes meeting materials, records and prepares minutes of meeting. Conducts or ensures follow-up on action items from meeting.
- Performs record management duties such as setting up and maintaining numeric, alphabetical, and subject filing systems and databases, indexing files and materials to be filed, and conducting file searches for requested information.
Qualifications
Education and Experience
Grade 12 plus graduation from a recognized administrative or secretarial program plus five (5) years' recent related experience in a large complex business or health care environment or an equivalent combination of education, training, and experience.
Competencies
Demonstrates the leadership practices of the Fraser Health Leadership Framework of Clear, Caring and Courageous and creates the conditions for people to succeed.
Professional/Technical Capabilities:
- Ability to type55 w.p.m.
- Ability to operate a computer using a variety ofdesktop technologyand other standard office equipment. Proficiency with all Microsoft Office applications at anadvanced level.
- Ability to work independently and manage multiple and rapidly changing priorities.
- Ability to deal effectively with others.
- Ability to operate related equipment.
- Physical ability to perform the duties of the position.
-
Surrey, Canada Fraser Health Full timeSalary rangeThe salary range for this position is CAD $28.44 - $37.33 / hour Why Fraser Health?Fraser Health is the second largest health system in Canada with over 45,000 staff, medical staff and volunteers, and is the largest of five regional health authorities in British Columbia, providing hospital and community-based health services to nearly 2 million...
-
Executive Director
3 weeks ago
Surrey, BC, Canada Fraser Health Full timeThe salary range for this position is CAD $77.Why Fraser Health? Fraser Health (FH) is responsible for the delivery of hospital and community-based health services to nearly 2 million people in 20 diverse communities from Burnaby to Fraser Canyon on the traditional territories of the Coast Salish and Nlaka’pamux Nations. The Fraser region is home to 32...
-
Executive Director, Clinical Solutions
3 weeks ago
Surrey, Canada Fraser Health Full timeDetailed Overview Supporting the Vision, Values, Purpose and Commitments of Fraser Health including service delivery that is centered around patients/clients/residents and families: The Executive Director, Clinical Solutions provides strategic oversight of Fraser Health’s clinical solutions including those supporting lower mainland initiatives and/or...
-
Executive Director, Policy and Planning
4 weeks ago
Surrey, BC, Canada Fraser Health Authority Full timeThe salary range for this position is CAD $77.Why Fraser Health? Fraser Health (FH) is responsible for the delivery of hospital and community-based health services to nearly 2 million people in 20 diverse communities from Burnaby to Fraser Canyon on the traditional territories of the Coast Salish and Nlaka’pamux Nations. The Fraser region is home to 32...
-
Executive Director, Clinical Solutions
6 days ago
Surrey, British Columbia, Canada Fraser Health Authority Full timeSalary rangeThe salary range for this position is CAD $ $119.03 / hour Why Fraser Health?Fraser Health (FH) is responsible for the delivery of hospital and community-based health services to nearly 2 million people in 20 diverse communities from Burnaby to Fraser Canyon on the traditional territories of the Coast Salish and Nlaka'pamux Nations. The Fraser...
-
Executive Director, Operations
3 weeks ago
Surrey, Canada Simon Fraser University Full timeUnion/Affiliation: Administrative Professional Excluded Staff Pay range: $161,100 to $208,500 annually SFU Department Descr: Medical School – Office of the Dean Position Grade: 18 # of openings: 1 Biweekly Hours: 72 Who We Are Help build B.C.’s new medical school from the ground up! At the SFU Medical School, we envision a medical...
-
Board and Executive Assistant
4 days ago
Surrey, Canada Peace Arch Hospice Society Full time**Position Summary** The Board and Executive Assistant is responsible for providing support for all aspects of the Executive Director position. This support will include supporting areas of day-to-day operations and supporting the Board of Directors. The Board and Executive Assistant will be required to be adaptable and flexible in responding to a variety...
-
Executive Assistant
2 weeks ago
Surrey, Canada Prime B Custom Homes Ltd Full timeEducation: Secondary (high) school graduation certificate - Experience: 1 year to less than 2 years **Tasks**: - Establish and co-ordinate administrative policies and procedures - Analyze incoming and outgoing memoranda, submissions and reports - Prepare and co-ordinate the production and submission of summary briefs and reports - Prepare agendas and make...
-
Executive Assistant
2 weeks ago
Surrey, Canada Colas Full time**Subsidiary**: Terus Construction Ltd. **Terus Construction Ltd.** is an integrated road construction and materials manufacturing company, which has been building roads in British Columbia and the Yukon Territory for over 30 years through decentralized business centers. Road construction, asphalt paving, aggregate production, hot mix asphalt and ready-mix...
-
Executive Assistant
2 weeks ago
Surrey, Canada V GLOBAL IMMIGRATION INC. Full timeEducation: Secondary (high) school graduation certificate - Experience: 1 year to less than 2 years **Tasks**: - Establish and co-ordinate administrative policies and procedures - Analyze incoming and outgoing memoranda, submissions and reports - Prepare agendas and make arrangements for committee, board and other meetings - Conduct research - Compile data...
-
Medical Health Officer
3 weeks ago
Surrey, Canada Fraser Health Full timeDetailed Overview Supporting the Vision, Values, Purpose and Commitments of Fraser Health Under the direction of the VP PH and CMHO for geographic and legislated MHO duties, and the Executive Medical Director, Population and Public Health (EMD PPH) for regional portfolio MD duties, the MHO-MD is responsible for working in partnership with Clinical Directors...
-
Executive Assistant
3 weeks ago
Surrey, Canada Crown Distributors Ltd. Full timeEducation: Secondary (high) school graduation certificate - Experience: 1 year to less than 2 years **Tasks**: - Establish and co-ordinate administrative policies and procedures - Analyze incoming and outgoing memoranda, submissions and reports - Prepare and co-ordinate the production and submission of summary briefs and reports - Prepare agendas and make...
-
Executive Administrative Assistant
6 days ago
Surrey, Canada Fraser Health Full timeWhy Fraser Health?: Fraser Health is responsible for the delivery of hospital and community-based health services from Burnaby to Fraser Canyon on the traditional, ancestral and unceded territories of the Coast Salish and Nlaka’pamux Nations, and is home to six Métis Chartered Communities. Our team of 43,000 staff, medical staff and volunteers is...
-
Executive Administrative Assistant
6 days ago
Surrey, Canada Fraser Health Full timeWhy Fraser Health?: **Fraser Health** continues to be recognized as one of - **BC's Top Employers**, come join our team. - Fraser Health is growing, the kind of growth you want to be a part of as you maximize the opportunity to enhance and expand your skills. We are the largest and fastest growing Health Authority in Canada. Over 25, 000 employees, 2,500...
-
Director, Financial Planning
1 week ago
Surrey, British Columbia, Canada Fraser Health Authority Full timeSalary rangeThe salary range for this position is CAD $ $94.22 / hour Why Fraser Health?Fraser Health (FH) is responsible for the delivery of hospital and community-based health services to nearly 2 million people in 20 diverse communities from Burnaby to Fraser Canyon on the traditional territories of the Coast Salish and Nlaka'pamux Nations. The Fraser...
-
Executive Assistant
5 days ago
Surrey, Canada Centura immigration Service Inc. Full timeEducation: Secondary (high) school graduation certificate - Experience: 1 year to less than 2 years **Tasks**: - Analyze incoming and outgoing memoranda, submissions and reports - Conduct research - Compile data and prepare papers for consideration and presentation by executive committees and boards of directors - Meet with individuals, special interest...
-
Executive Assistant
4 weeks ago
Surrey, Canada Baseline Clothing Ltd. Full timeEducation: Secondary (high) school graduation certificate - Experience: 1 year to less than 2 years **Tasks**: - Analyze incoming and outgoing memoranda, submissions and reports - Prepare and co-ordinate the production and submission of summary briefs and reports - Prepare agendas and make arrangements for committee, board and other meetings - Conduct...
-
Executive Assistant
4 days ago
Surrey, Canada The Lignum Group Full timePosition Overview: We are seeking a highly organized and proactive Executive Assistant to join our clients team in Surrey, B.C. This pivotal role will primarily involve providing comprehensive administrative support to executives and managing office operations efficiently. Responsibilities: Executive Support: Serve as the primary point of contact for...
-
Executive Assistant
3 days ago
Surrey, Canada The Lignum Group Full timePosition Overview: We are seeking a highly organized and proactive Executive Assistant to join our clients team in Surrey, B.C. This pivotal role will primarily involve providing comprehensive administrative support to executives and managing office operations efficiently. Responsibilities: Executive Support: Serve as the primary point of contact for...
-
Executive Assistant
4 days ago
Surrey, Canada The Lignum Group Full timePosition Overview: We are seeking a highly organized and proactive Executive Assistant to join our clients team in Surrey, B.C. This pivotal role will primarily involve providing comprehensive administrative support to executives and managing office operations efficiently.Responsibilities:Executive Support: Serve as the primary point of contact for...