Executive Administrative Assistant

3 weeks ago

Surrey, Canada Fraser Health Full time

Why Fraser Health?:
**Fraser Health** continues to be recognized as one of
- **BC's Top Employers**, come join our team.
- Fraser Health is growing, the kind of growth you want to be a part of as you maximize the opportunity to enhance and expand your skills. We are the largest and fastest growing Health Authority in Canada. Over 25, 000 employees, 2,500 physicians and 6,500 volunteers provide a wide range of integrated health care services to over 1.8 million people living in Metro Vancouver and the Fraser Valley.

We hire great people for great jobs. We are looking for an
- **Executive Administrative Assistant** to provide support to our
- **Vice President, Community Hospitals and Health Services**. We need your help to expand the ability to deliver prompt and professional service. Your effective communication skills will assist you when connecting with external and internal clients as the primary point of contact for inquiries.

**Position Highlights**:

- Bring your resourcefulness and effective organization skills to a role where you can really make a difference As an Executive Administrative Assistant you will provide support working in a team environment and where required work direction to the Executive Management Committee.

**Your specific duties will include**:

- Providing confidential administrative support to the Vice President
- Develops and implements processes, procedures and supports required; identifies issues and develops recommendations for administrative processes
- Drafts correspondence for signature by Vice President, or replies directly to inquiries on administrative or routine issues.
- Creates presentation material for review by Vice President
- Assess priorities and commits Vice President for attendance at meetings and other venues.
- Prepares meeting agendas, minutes and maintain follow-up on action and bring forward items. Attends meetings as required. Arranges meetings and venues
- Reviews, processes and monitors expenditures and operating budgets. Summarizes information and prepares status reports
- We are looking for a bright, pleasant person with an eye for detail. You are able to juggle numerous tasks in a busy environment and conduct business in a professional manner. You like helping people and you display excellent communication skills.
- You will take a meticulous, hands-on approach to deliver high quality and precise work. A focused approach is needed, to complete routine day to day tasks, and handle changing calendars, priorities, and timelines. You will carry a high level of integrity, discretion, and confidentiality.

**_
Effective October 26th, 2021, all new hires to Fraser Health will need to have full COVID 19 vaccination (have received a full series of a World Health Organization “WHO” approved vaccine against infection by SARS-COV-2, or a combination of approved WHO vaccines). Please note this applies to all postings, and individual medical exemptions must be approved by the Provincial Health Officer._**

This regular full-time position is based at our Central City offices in Surrey, BC, with access to rapid transit, shopping, restaurants, on-site gym and other amenities.

**Valued Benefits**:

- A career with Fraser Health will offer you the opportunity to be a part of a dedicated team of professionals in a dynamic and rewarding health care environment. We offer a competitive compensation and benefit package, including comprehensive health benefits coverage.

Detailed Overview:
**Supporting the Vision, Values, Purpose and Commitments of Fraser Health including service delivery that is centered around patients/clients/residents and families**:
Provides confidential administrative support to one or more Vice President(s). Provides an administrative link between the Vice President(s) between Fraser Health and the public.

Provides a full range of administrative support through the preparation of documents and presentation materials. Screens and responds to inquiries and correspondence on behalf of the Vice President(s). Ascertains priorities and arranges and commits time for meetings and other events

Works within a team environment providing support and, where required, work direction to others.

**Responsibilities**:

- Provides confidential administrative support to the Vice President(s) ensuring discretion and confidentiality maintained.
- Coordinates administrative support through participation on the support team and by providing work direction as required.
- Develops and implements processes, procedures and supports required; identifies issues and develops recommendations for administrative processes.
- Drafts correspondence for signature by Vice President, or replies directly to inquiries on administrative or routine issues.
- Creates presentation material for review by Vice President.
- Assess, priorities and commits Vice President for attendance at meetings and other venues.
- Prepares meeting agendas, minutes and maintain follow-up on action and

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