Curriculum Specialist, Western College of Veterinary Medicine
2 months ago
Primary Purpose: This position will provide centralized oversight and management of the WCVM undergraduate curriculum. This includes ensuring a cohesive approach to workflow through curriculum mapping, and student timetable coordination to ensure consistent program delivery and compliance with accreditation standards. This position will play a key role in the transition of veterinary students at each promotion point and work to ensure that content and timeliness of programming are efficient and organized. This position will also take on curriculum related projects as identified and requested by the WCVM leadership team.
Nature of Work: Reporting to the Curriculum Manager and working closely with the Associate Dean, Clinical Programs and the Associate Dean, Academic, the Curriculum Specialist will build and maintain professional relationships with various stakeholders including students, faculty and outside stakeholders including private practitioners and members of industry. In consultation with the Associate Dean, Clinical Program and the Associate Dean, Academic, this individual will update and maintain current curriculum policies and programs, as well as work with faculty to enhance the undergraduate student program. This position will work with the Academic office in the creation and management of OSCEs. This position requires the ability to make timely decisions while working under pressure in an environment of continuous change and have the ability to multi-task.
Typical Duties or Accountabilities:
- Oversee the day-to-day management and operations of the 580-rotation program (4th year), dealing with or referring on issues as appropriate
- Management of clinical rotation schedules, including the annual 4th year draft
- Coordination of student externships through relationships built with private practices and industry partners
- Act as a liaison for the WCVM for international and visiting students enrolled in clinical rotations, including addressing student program concerns and inquiries, student performance monitoring, and communication with other institutions to ensure contractual compliance
- Engages as a member of the advising team responsible for academic advising; development, interpretation, maintenance, and communication of program requirements; academic regulations; gradation standards; academic policies; and degree requirements within the college.
- Assists with resolution of student issues as they arise.
- Responsible for the administration of the final phase of the DVM Program and provides administrative and clerical support to the externship program and Fourth-year Teachers and Examiners Committee with an emphasis on a high degree of accuracy
- Monitors and records DEPA’s, paperwork for elective courses, course and rotation changes and assists with a variety of other functions related to academic and student services. The incumbent also provides administrative support to the Associate Dean (Clinical Programs)
- Coordinates and records rotation and course schedule changes; maintains student files and the WCVM Student Database; maintains and distributes dosimetry badges and prepares the necessary paperwork related to these and updates the website for the WCVM Academic and Student Services Office. This individual performs a number of other duties in support of the overall functions under the umbrella of the Associate Dean (Academic) and also deals with confidential items such as students with special needs, grades, and records.
- Review existing policies and procedures to ensure accuracy, and relevance; collaborate with various committees to gather input and feedback on policy drafts.
Education: A relevant undergraduate degree. A combination of education and experience will be considered.
Experience: A minimum of five years relevant experience. Experience working with undergraduate curriculum, particularly as it related to the DVM program would be considered a significant asset. Understanding of the University structure and SVMA regulations would be beneficial.
Skills: Demonstrated proficient skills in coordinating multiple programs; ability to work independently as well as collaboratively within a team environment; demonstrated professional maturity, judgment, and decisiveness; ability to foster a cooperative work environment within a complex academic structure; demonstrated project management abilities; exceptionally strong written and verbal communication and organization skills; ability to locate needed resources; ability to take initiative and be self-directed; demonstrated ability to think and act strategically and exercise diplomacy and creativity in solving issues.
Skills:
Interpersonal and team skills:
- Ability to encourage collaboration, listen, hear, and be responsive to feedback and integrate suggestions thoughtfully
- Recognize the needs of different collaborative teams and respond accordingly – to work in a good way
- Highly flexible and able to learn quickly in the moment
- Adaptable to changing environments
Project and workflow management skills
- Ability to navigate complex situations and set task sequence
- Ability to collaborate with a number of teams simultaneously
- Ability to prioritize, take initiative and identify where to focus attention to keep all projects and/or curriculum development, moving forward
- See and make connections between and among projects
- General organizational skills
Technical Skills
- Excellent writing skills tailored to each communication method, purpose, and audience
- Proficiency in using online platforms for communication and for displaying information
- Use continuous quality improvement approaches
- Experienced in data analysis and reporting
- Meticulous record-keeping, identification, and consolidation of key information from development teams to inform the work of the team and related initiatives
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