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Executive Assistant

2 months ago

Montreal, Canada LeddarTech - Envision the road ahead! Full time

LeddarTech is currently looking for a dynamic Executive Assistant in the Montreal area, reporting to Frantz Saintellemy, President, and CEO. The Executive Assistant must be creative and enjoy working in a small, entrepreneurial, mission-driven, and results-oriented technology environment in a publicly traded company. The ideal candidate will be able to exercise sound judgment in a variety of situations, and possess strong written and oral communication, administrative and organizational skills. He/she must also be able to maintain a realistic balance between several priorities.

The Executive Assistant will have the ability to work independently on projects from conception to completion and must be able to work under pressure at times to manage a wide variety of activities and confidential matters with discretion. This could be the ideal opportunity for you if you are a meticulous and articulate administrator who excels at organizing people and thrives in stimulating environments.

Responsibilities

Administrative support:

  • Manage agendas and schedule appointments according to the priorities of the President & CEO and as needed other officers
  • Plan bi-monthly management team meetings and assist in preparing agenda
  • Ensure close follow-up of matters and actions arising from meetings or the needs of the CEO
  • Produce, verify and obtain approval of expense reports for the President & CEO and oversee the approval for other executive and officers
  • Make travel reservations, including flights, hotels, and trains, for all employees of the organization and the Board of Directors
  • Coordinate quarterly meetings of the Board of Directors and its committees
  • Support to organize special events and corporate functions, including planning, booking venues, managing invitations, etc.
  • Support the management team in strategic initiatives

Communications:

  • Coordinate, in conjunction with the Marketing and Communications team, the President and CEO's public commitments
  • Act as liaison between the President & CEO and other members of the organization, suppliers and partners, and the Board of Directors
  • Prepare and edit documents such as reports, CEO biographies, presentations, and e-mails
  • Manage incoming and outgoing phone calls and emails for the President and CEO
  • Facilitate communication between the CEO, executives, employees, and Board members

The ideal candidate for this position will have:

  • 7 to 10 years' proven experience as an executive assistant
  • Demonstrated experience with multiple executives in a publicly traded company
  • Proficiency in Microsoft Office suite
  • Strong organizational, time management and attention to detail skills
  • Excellent oral and written communication skills in English and French
  • The ability to establish and maintain healthy and harmonious relationships
  • Ability to prioritize, maintain confidentiality, solve problems, and work independently or collaboratively
  • Flexible and adaptable to changing priorities and deadlines
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