Administrative Assistant, Executive Director/Executive Medical Director

3 days ago

White Rock, Canada Fraser Health Full time
Salary range

The salary range for this position is CAD $28.44 - $37.33 / hour
Why Fraser Health?

Fraser Health is the heart of health care for nearly two million people in 20 diverse communities from Burnaby to Fraser Canyon on the traditional, ancestral and unceded territories of the Coast Salish and Nlaka’pamux Nations and is home to six Métis Chartered Communities.

Our hospital and community-based services are delivered by a team of 45,000+ staff, medical staff and volunteers dedicated to serving our patients, families and communities. Learn more.

We currently have an exciting opportunity foraRelief Full Time – Administrative Assistant, Executive Director & Executive Medical Director to join our team atPeace Arch Hospitallocated inWhite Rock, B.C.

This relief position is available from July 8, 2024 until approximately July 8, 2025or Return of Incumbent.

We hire great people for outstanding jobs and need your help to expand the ability to deliver prompt and professional service.

Come work with us

Joining our team offers you opportunities to work in a rapidly growing organization with health professionals who are excellent in their respective fields, career growth and advancement, a competitive compensation package (including four weeks of vacation to start, comprehensive health benefits, and pension plan), and the rewarding opportunity to make a difference every single day in health care.

Effective October 26, 2021 all staff for all positions across health care in British Columbia are required to be fully vaccinated against COVID-19 (have received a full series of a World Health Organization “WHO” approved vaccine against infection by SARS-COV-2, or a combination of approved WHO vaccines). Please note this applies to all postings, and there are no exceptions.

We invite you to apply today and find out why employees recommend Fraser Health to their friends as an exceptional place to work. We are committed to planetary health, we value diversity in the work force and seek to maintain an environment of Respect, Caring and Trust.

Connect with us

Connect with us on our Careers social channels where you’ll learn about exciting opportunities, get career tips from our recruiters, and meet some of your future team members You can also visit us onIndeedandGlassdoor.

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Detailed Overview

Supporting the Vision, Values, Purpose and Commitments of Fraser Health including service delivery that is centered around patients/clients/residents and families:

Providesvaried administrative and secretarial support under limited direction to the Executive Director by performing dutiessuch as drafting routine and non-routine correspondence, generating complex and detailedreports and presentations, responding to a variety of sensitive internal and external inquiries, managingshifting appointment calendars, coordinating the work flow for the assigned area, and developing and implementing new work methods and procedures.

Acts as an administrative link between the Executive Director, hospitals, communities,leadership, outside agencies and the public.


Responsibilities

  1. Providesvaried administrative and secretarial support by drafting routine and non-routine correspondence and transcribing and typing correspondence, reports, presentations, and memoranda.
  2. Researches, organizes, and summarizes support materials. Independently generates complex and detailedreports and presentations.
  3. Responds to a variety of sensitiveinternal and external inquiries by serving astheprimary point of contact and providing information directly or referring to appropriate area or individual. Provides status of issue to the Executive Director or the Executive Medical Director.
  4. Managesshiftingappointment calendars including scheduling and coordinating meetings, speaking engagements,and/or conferences.Resolves scheduling conflicts and issues.
  5. Coordinates the work flowwithin the assigned area. Receives, reviews, prioritizes and processes confidential and sensitive information of varying complexity.Follows-up with Directors and others in the organization to obtain information. Prepares response for resolve on issues; advises Executive Director or Executive Medical Directorof status and outcome.
  6. Develops and implements new work methods and procedures. Identifies problems, develops alternate solutions, and implements changes.
  7. Assistsin the review andmonitoring of expenditures for multiple budget reports; reviews financial status, investigates variances and provides status to the ExecutiveDirector or Executive Medical Director.
  8. Arranges meetings as directed. Books and sets up meetings rooms, prepares meeting agenda, organizes meeting materials, records and prepares minutes of meeting. Conducts or ensures follow-up on action items from meeting.
  9. Performs record management duties such as setting up and maintaining numeric, alphabetical, and subject filing systems and databases, indexing files and materials to be filed, and conducting file searches for requested information.

Qualifications

Education and Experience

Grade 12 plus graduation from a recognized administrative or secretarial program plus five (5) years' recent related experience in a large complex business or health care environment or an equivalent combination of education, training, and experience.



Competencies

Demonstrates the leadership practices of the Fraser Health Leadership Framework of Clear, Caring and Courageous and creates the conditions for people to succeed.

Professional/Technical Capabilities:

  • Ability to type55 w.p.m.
  • Ability to operate a computer using a variety ofdesktop technologyand other standard office equipment. Proficiency with all Microsoft Office applications at anadvanced level.
  • Ability to work independently and manage multiple and rapidly changing priorities.
  • Ability to deal effectively with others.
  • Ability to operate related equipment.
  • Physical ability to perform the duties of the position.
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