Executive Assistant

3 months ago


White Rock, Canada Monark Full time

The Monark Group is committed to helping great ideas live up to their fullest potential. Our diverse team delivers world-class solutions across a diverse array of emerging & established lines of business.

At Monark, you will do work that matters with people that are committed to helping our vision become a reality. Projects at Monark have an impact on the communities that our team members live, work & play in.

**Your Responsibility**:

- Organize and maintain documents using a systematic filing approach, while continuously seeking ways to improve this process.
- Monitor and uphold internal controls processes to ensure compliance and efficiency.
- Deliver routine assistance and information, both verbally and in written form, pertinent to the organization's operations.
- Manage scheduling of both internal and external appointments for executives.
- Draft, edit, and revise documents, including internal memoranda and other communications.
- Coordinate logistics for meetings and events, including agenda preparation, and handle the accurate recording and distribution of meeting minutes.
- Maintain professional communication with executives at all levels, both within and outside the company.
- Handle corporate filing requirements and documentation.
- Undertake additional administrative tasks as needed.

**Qualifications for Success**:

- Proven experience as an Executive Assistant or similar administrative role.
- Excellent written and verbal communication skills.
- Strong organizational and time management abilities.
- Proficiency in MS Office and experience with electronic filing systems.
- Ability to multitask and prioritize work effectively.
- High level of discretion and confidentiality.


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