Office Manager

4 weeks ago

Pitt Meadows, Canada Goldbeck Recruiting Full time

Our client is a family owned and operated steel fabrication company founded in 2014. Headquartered in Pitt Meadows, BC, our team of industry experts hold over five decades of knowledge and experience in the steel industry and is a dynamic and growing organization committed to excellence in its field.


This growing family business requires a key person to partner with the owners and oversee office operations including, supervision of the office staff, liaison with lawyers, banks, vendors, accountants, government reporting, as well as responsible for human resources and payroll.


We are looking for an energetic person who has a wide range of business experience to step into this leadership role. The office environment is casual, and we have a fun, focused collaborative team to make each day a success.


Responsibilities:

GENERAL

You will be responsible for supervising the office staff, liaise with lawyers for all corporate and employment matters as they arise, annual reports for the various companies and legal matters as the arise as well as human resources and payroll. Additionally, you will communicate with our accountants and bankers regarding all matters, including financial year-end documents and ongoing matters.


BANKING

  • Review bank accounts daily and manage funds for payments to suppliers, submit payments online.
  • Manage international payments and all other wire transfer requirements.
  • Review and submit quarterly margin reports to the bank.
  • Liase with bank manager on all corporate matters.


GOVERNMENT REPORTS

  • Review and submit all government reports (EHT, WorkSafe, GST/PST) as reported by the accountants and submit payments.
  • Review and record customs duties paid monthly.


INSURANCE

  • Manage/review business insurance annually.
  • Arrange for equipment insurance as required.


PAYROLL AND HR:

  • Communicate with owners on all human resources matters as they arise.
  • Administration of payroll and allowances
  • Managing automated pay systems and information management systems
  • Maintenance of personnel records
  • Add new employees to the system and communication with payroll company and maintain individual employee files.
  • Instruct payroll company on all employee matters.
  • Prepare and update online employee attendance records and annual vacation planner.
  • Adjust payroll – taxable benefits annually according to adjusted amounts and communicate with benefits consultant.
  • Coordinate employee time off with owners, send approval to employees.
  • Dealing with all enquiries related to HR matters.
  • Liase with employment lawyer and HR consultant as required.
  • Review and amend Employee Handbook annually – March each year or as required earlier if necessary.


Qualifications:

  • Business Administration education or equivalent experience preferably in a small to mid-sized business.
  • 10 years related experience.
  • Diverse experience that can include office management, general bookkeeping, banking, government reporting, human resources, and payroll processing.
  • Manufacturing industry experience is a preference.
  • Excellent communication skills to discuss matters with lawyers, accountants, bankers and staff with ease.
  • Ability to juggle multiple priorities and tasks.
  • Knowledge of QuickBooks, Microsoft Office, Excel, Ceridian Payroll and Payworks
  • This is an in-office position.

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