Administrative Assistant

Competition Number 20260158A/S

Employee Group CUPE 5791

Collective Agreement Consideration Open with preference given to CUPE 5791 members(NON-RESEARCH).

CUPE 5791 Job Family Operational Services

Category Staff

Number of Vacancies 1

Position Summary At La Cité Universitaire Francophone, you will be part of a collaborative bilingual environment dedicated to supporting students and delivering high-quality academic programs and services. We are seeking a highly organized, collaborative, and service-oriented professional to join La Cité as an

Administrative Assistant .

In this role, you will provide comprehensive administrative, operational, and student support to La Cité’s Administration and Academic units. As a key point of contact for students, faculty, staff, and visitors, you will help coordinate day-to-day activities and support the effective delivery of academic programs and services. This is an opportunity to contribute to a dynamic bilingual educational environment while building positive relationships and helping create a welcoming and supportive experience for the La Cité community.

What You’ll Do:

Provide reception services, welcome visitors, answer inquiries, and respond to telephone, email, and in-person requests.

Register students and process tuition payments and other financial transactions.

Assist with the planning and coordination of events, activities, conferences, programs, and special initiatives.

Maintain schedules and calendars for meetings, conferences, non credited courses, and other La Cité activities.

Coordinate meetings by arranging logistics, preparing agendas, recording minutes, and distributing follow-up materials.

Sort, distribute, and manage incoming and outgoing correspondence and mail.

Maintain, update, and organize electronic and physical filing systems, databases, and records.

Draft, edit, proofread, and distribute correspondence, appointment notices, reports, and administrative documents.

Coordinate course evaluations and prepare statistical summaries and reports for the non-credit programs.

Track enrolment non-credit program statistics and prepare reports for planning purposes.

Contribute to the organization of the immersion programs.

Prepare and coordinate student research assistant, sessional instructor, non credited sessional lecturer, and part-time student job postings.

Submit all Footprints tickets for permanent and part-time employees, instructors, sessional lecturers (for credited and non credited programs), students and other hiring statuses.

Occasionally prepare and coordinate general and sessional workflow documentation when the administrative accounting assistant is absent.

Maintain records management practices, including archiving and confidential document shredding.

Provide advice and guidance to students, faculty, and staff regarding administrative procedures, policies, and processes.

Contribute to the inventory and equipment management and ensure that common spaces are maintained and clean.

Assist the team with special projects and other administrative initiatives as required.

Perform other related duties that contribute to the success of La Cité and the University of Regina.

Why Join Us? At the University of Regina, we're more than just a campus, we're a community dedicated to learning, collaboration, and student success.

Meaningful Impact:

Support students, faculty, and staff while contributing to the success of a vibrant Francophone academic community.

Professional Growth:

Develop your skills across student services, academic administration, financial processes, event coordination, and operational support.

Collaborative Environment:

Work alongside committed colleagues, faculty members, and university partners in a supportive team environment.

Diverse and Dynamic Work:

Enjoy a varied role where no two days are the same, balancing student support, academic coordination, and administrative operations.

Competitive Compensation:

We offer a comprehensive compensation and benefits package, including Health, Dental and Vision benefits, flexible spending options, a Defined Contribution Pension Plan, and more.

Work-Life Balance:

We value employee well-being and support a healthy balance between professional and personal commitments.

Position Requirements What You’ll Bring to the Position:

Grade 12 education supplemented by the successful completion of a recognized business or administrative program.

A minimum of three years of progressively responsible clerical or administrative experience.

An equivalent combination of education, training, and experience may be consid