Accounting Clerk

3 weeks ago

St Thomas, Canada Element5 Full time

Role Summary:

The Accounting Clerk is responsible for managing incoming payments, maintaining accurate financial records, and communicating effectively with customers regarding their accounts. This position is essential to ensuring the timely receipt of payments for goods and services, contributing to the overall financial health of the organization.


Key Responsibilities:

Payment Processing:

- Accurately process and record incoming payments from customers, including checks and electronic transfers.

- Reconcile payments with invoices and update the accounting system accordingly.

- Validate deductions with the Project Manager

- Prepare and make bank deposits, ensuring all transactions are recorded correctly.

Invoicing:

- Generate and distribute customer invoices promptly and accurately.

- Track and follow up on outstanding invoices to ensure timely payment.

- Manage and resolve any discrepancies related to billing and invoicing.

Account Reconciliation:

- Regularly reconcile customer accounts to ensure accuracy.

- Investigate and resolve any discrepancies or issues with customer accounts.

- Assist in the preparation of financial reports related to accounts receivable.

Customer Interaction:

- Respond to customer inquiries about billing and payment status in a timely and professional manner.

- Work with customers to resolve any issues related to their accounts.

- Maintain positive customer relationships while ensuring that payment terms are met.

Reporting and Documentation:

- Prepare weekly reports on accounts receivable status, including aging reports and cash receipts as well as any invoice adjustments.

- Maintain organized records of all accounts receivable transactions.

- Assist with audits by providing necessary documentation and explanations for accounts receivable entries.

Collaboration:

- Work closely with the finance team to ensure accurate and timely financial reporting.

- Coordinate with the Project Managers to resolve issues related to customer accounts.

- Perform additional tasks as required based on the department's needs.


Qualifications & Skills:

- Strong attention to detail and accuracy in processing financial information.

- Excellent communication skills, both written and verbal.

- Ability to manage multiple tasks and prioritize work effectively.

- Customer service-oriented with strong problem-solving skills.

- Ability to maintain confidentiality and handle sensitive information.


Education and Experience:

- Accounting related post-secondary degree or diploma.

- CPA is an asset.

- Minimum of 3-5 years of experience in accounts receivable or a similar financial role.

- Familiarity with accounting software and proficiency in MS Office, particularly Excel.


Conditions: Office-based with flexible options.


Join Element5 and contribute to building a sustainable future. Apply today to become a part of our team


Element5 is committed to employing a diverse workforce. Qualified applicants will receive consideration without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, gender expression, veteran status, or disability.


Element5 is an equal opportunity employer and compliant with AODA/ADA legislation. Should you require accommodations during the recruitment and selection process, please reach out to careers@elementfive.co.

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