Receptionist

1 month ago

Ottawa, Canada Recrute Action Full time
Receptionist

Our client in the printing industry is seeking a dedicated and skilled professional to handle a variety of administrative and customerfacing responsibilities. The ideal candidate will thrive in a dynamic environment demonstrating strong organizational abilities attention to detail and a commitment to delivering exceptional customer service. This role is crucial in supporting both office operations and client interactions.

What is in it for you:

Hourly salary of $26.38.
6month contract.
Fulltime position: 37.50 hours per week.
Work schedule from 8:30 am to 5:00 pm.
Onsite work in a dynamic environment.
Join a passionate and inclusive team of professionals.

Responsibilities:

Reception:

Greet welcome and direct visitors appropriately ensuring a professional and friendly atmosphere.
Manage incoming calls on a multiline telephone system providing basic information and forwarding calls as needed.
Maintain security protocols by monitoring access maintaining a logbook and issuing visitor badges.
Coordinate and schedule meetings and events including client meetings ensuring accurate details are communicated and recorded.
Handle incoming and outgoing mail including processing courier services.

Office & Records Support:

Order and maintain office supplies ensuring inventory is wellstocked and organized.
Monitor and troubleshoot printer issues including placing service calls when necessary.
Sort file and archive documents in centralized filing areas maintaining an organized system.
Provide customer reporting using Excel and online tools.
Manage file archiving and retrieval including interaction with Iron Mountain services.
Create and label file folders assist with annual purging/archiving and support customers in file retrieval across multiple databases.
Perform data entry tasks accurately and efficiently.

What you will need to succeed:

High School diploma or equivalent.
Experience working in a clientfacing environment delivering highquality services.
Proficient in Microsoft Office Suite including Word Outlook Excel and PowerPoint.
Intermediate computer skills including internet navigation and Windows Explorer.
Strong verbal and written communication skills.
Ability to manage multiple tasks simultaneously with minimal supervision.
Highly organized with the capability to multitask prioritize tasks and work effectively under pressure.
Ability to be resourceful and proactive in problemsolving situations.
Professional appearance and demeanor suitable for a clientfocused environment.
Ability to lift and move up to 50 pounds.
Strong customer service orientation.
Accurate data entry and the ability to follow detailed instructions.

Why Recruit Action

Recruit Action (agency permit: AP2000003) provides recruitment services through quality support and a personalized approach to job seekers and businesses. Only candidates who match hiring criteria will be contacted.

# XNAJP

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