Receptionist

5 months ago

Ottawa, Canada Ellement Consulting Group Full time

Ellement Consulting Group (Ellement) is a privately-owned actuarial consulting firm that has been providing actuarial, administration, software programming, and consulting solutions for pension, benefits, and investment programs for individuals, corporations, unions, associations, and governments for programs based in Canada since 1996.

Our mission is to design, implement, and manage employee benefit programs for individuals and institutions to provide economic security at a reasonable and affordable cost.

We currently have a great opportunity for a Receptionist to join our team in the Ottawa office.

The office receptionist is the initial point of contact at the front desk, responsible for welcoming visitors, members and clients, answering phones and providing administrative support to the office. They play a pivotal role in creating a positive first impression by maintaining a friendly and professional demeanor. The Receptionist also performs other duties to support the efficient and effective operation of other departments within the organization. The receptionist must be professional and highly organized, have excellent communication skills with a strong work ethic, and the ability to work autonomously.

KEY ACCOUNTABILITIES AND RESPONSIBILITIES
- Greet and welcome visitors, clients and members with a friendly and professional demeanor, creating a positive first impression.
- Manage incoming requests, routing them to the appropriate individuals or departments, and providing basic information as needed.
- Receive, sort, log and distribute incoming and outgoing mail and packages.
- Ensure the reception area is clean, organized, and presents a professional image.
- Address and resolve basic issues or concerns that visitors, members or clients may have, or direct them to the appropriate person for further assistance.
- Maintain paper and electronic file systems for the administration team, ensuring an efficient and reliable system is in place for retrieval of documents and information.
- Compile information as requested for members, clients, employers and health service providers.
- Provide general administrative support such as typing, data entry, photocopying, filing and scanning as required.
- Coordinate archiving and recalling documents stored offsite.
- Provide general operational support such as distributing and managing electronic documents/correspondence and coordinating mailouts as required.
- Contribute to the team effort by completing other administrative tasks or projects as assigned.
- Perform any other duties necessary to help drive to our Vision, fulfill our Mission, and abide by our Organization’s Values.

REQUIRED SKILLS & EXPERIENCE
- Post-secondary diploma in a related field, such as business administration or equivalent training acquired from a combination of relevant work experience and education.
- A minimum of 2 years of work experience or equivalent training.
- Ability to maintain professionalism and tact while working in a dynamic team environment.
- Attention to detail and commitment to accuracy of work.
- Excellent verbal and written communication skills to interact professionally with visitors, clients, members, and colleagues.
- Excellent customer service to provide a positive and welcoming experience for visitors and effectively address inquiries.
- Ability to manage multiple tasks, such as welcoming visitors, handling phone calls, and administrative duties, while maintaining attention to detail.
- A professional and friendly demeanor, projecting a positive image for the organization.
- Ability to handle unexpected situations, troubleshoot issues, and direct inquiries to the appropriate channels.
- Excellent grammatical, spelling and communication skills.
- Flexible and adaptable.
- Comfortable working independently with mínimal supervision.
- Proficient in Microsoft Office and knowledge of standard office administration procedures.
- The ability to adhere to existing company policies and procedures.
- The ability to use tact and discretion to maintain information in the strictest of confidence.
- Bilingualism (English and French) required.
- Experience in a receptionist or customer service role is considered an asset.

At Ellement, we believe in investing in our business and operating it as effectively as we can. One of the best ways we know is by hiring great people. We also know that by investing in our employees and encouraging ongoing education, upgrading, and training, we’re building an environment where staff feel supported, involved, and engaged. We offer a challenging, team-oriented work environment, competitive compensation, and benefits package, and ongoing support for your professional and personal growth.

  • Receptionist

    5 months ago

    Ottawa, Canada Prio Auto Sales Full time

    Prio Auto Sales is currently seeking to hire a Part-Time Receptionist Mon - Fri 6PM to 9PM to work at our dealership located at 63 Roydon Place Ottawa, ON. We are looking to find a professional who has excellent communication skills, who is welcoming to customers and clients, with the ability to support our dealership’s high volume of incoming calls and...

  • Receptionist

    6 months ago

    Ottawa, Canada Prio Auto Sales Full time

    Prio Auto Sales is currently seeking to hire a Part-Time Receptionist to work at our dealership located at 63 Roydon Place Ottawa, ON. We are looking to find a professional who has excellent communication skills, who is welcoming to customers and clients, with the ability to support our dealership’s high volume of incoming calls and walk-ins. **Duties &...

  • Receptionist

    5 months ago

    Ottawa, Canada Prio Auto Sales Full time

    Prio Auto Sales is currently seeking to hire a Part-Time Receptionist Mon - Fri 6PM to 8PM to work at our dealership located at 63 Roydon Place Ottawa, ON. We are looking to find a professional who has excellent communication skills, who is welcoming to customers and clients, with the ability to support our dealership’s high volume of incoming calls and...

  • Receptionist

    5 months ago

    Ottawa, Canada Prio Auto Sales Full time

    Prio Auto Sales is currently seeking to hire a Part-Time Receptionist Mon - Wed 10AM to 7PM to work at our dealership located at 63 Roydon Place Ottawa, ON. We are looking to find a professional who has excellent communication skills, who is welcoming to customers and clients, with the ability to support our dealership’s high volume of incoming calls and...

  • Receptionist

    5 months ago

    Ottawa, Canada Prio Auto Sales Full time

    Prio Auto Sales is currently seeking to hire a Part-Time Receptionist Mon - Wed 10AM to 7PM to work at our dealership located at 63 Roydon Place Ottawa, ON. We are looking to find a professional who has excellent communication skills, who is welcoming to customers and clients, with the ability to support our dealership’s high volume of incoming calls and...

  • Receptionist

    6 months ago

    Ottawa, Canada Bayshore HealthCare Full time

    The Receptionist, under the direction of the immediate Supervisor, completes day to day receptionist and office tasks as required. This position is a casual, weekends only role! DUTIES AND RESPONSIBILITIES - Answer the telephone and field calls for office employees. - Greet customers, clients and staff and handle inquiries in a professional manner. -...

  • Receptionist

    5 months ago

    Ottawa, Canada Cite Parkway Retirement Residence Full time

    **Cite Parkway Retirement Residence** is now accepting resumes for the position of: **RECEPTIONIST** As the receptionist you would be responsible for receiving and directing visitors and inquiries. You would also be responsible for relaying and coordinating resident and employee messages using a variety of methods. **Requirements**: - Must be Bilingual...

  • Medical Receptionist

    5 months ago

    Ottawa, Canada Northwood Recovery Full time

    **Medical Office Receptionist/Support Staff - Addiction Recovery** Part-time to Full-time, Monday to Friday : 35 hrs/week **Position Characteristics** The Medical Office Receptionist/Support Staff assists patients with services identified in their care plan. The Receptionist will receive patients and visitors to the clinic in a friendly, non-judgmental...

  • Receptionist

    5 months ago

    Ottawa, Canada Cite Parkway Retirement Residence Full time

    **Cite Parkway Retirement Residence** is looking for a **Part-Time** **Receptionist** to join our team! As the receptionist you would be responsible for receiving and directing visitors and inquiries. You would also be responsible for relaying and coordinating resident and employee messages using a variety of methods. **Requirements**: - Grade 12 or...

  • Receptionist

    5 months ago

    Ottawa, Canada Orleans Toyota Full time

    **Orleans Toyota** is recruiting a **Full-Time Bilingual** Receptionist! Hours of position: 7am to 3pm Monday to Friday Hourly Wage: $18.00 - $19.50 **Job Duties**: greeting customers, answering telephones, filing, printing reports, ensuring that the document center and coffee area are fully stocked, verifying documents, data entry,...

  • Receptionist

    6 months ago

    Ottawa, Canada Beacon Heights Retirement Residence Full time

    **Beacon Heights Retirement Residence**, located in Ottawa, Ontario, is looking for a **Receptionists** to join our team! As the receptionist you would be responsible for receiving and directing visitors and inquiries. You would also be responsible for relaying and coordinating resident and employee messages using a variety of methods. **Requirements**: -...

  • Receptionist

    5 months ago

    Ottawa, Canada Cite Parkway Retirement Residence Full time

    **Cite Parkway Retirement Residence** is looking for a **part-time** **Receptionist** to join our team! Shift: Every Tuesday or Friday 4:00 pm-8:00 pm and every second weekend. As the receptionist you would be responsible for receiving and directing visitors and inquiries. You would also be responsible for relaying and coordinating resident and employee...

  • Receptionist

    6 months ago

    Ottawa, Canada Catholic Centre for Immigrants Full time

    *** The Receptionist provides intake services to clients and administrative support to all CCI Departments. This position performs data entry, compiles reports, and liaises with other CCI departments to ensure the best service for clients. **MAIN DUTIES & RESPONSIBILITIES** Under the direction of the Office Manager, the Receptionist will: - Perform...

  • Receptionist

    5 months ago

    Ottawa, Canada Orleans Toyota Full time

    **Orléans Toyota** is recruiting a Full-Time **Bilingual** Receptionist! **Job Duties**: greeting customers, answering telephones, filing, printing reports, ensuring that the document centre and coffee area are fully stocked, verifying documents, data entry, etc. **Qualifications**: - **Fluenty Bilingual in French and English (required)**: - Previous...

  • Dental Receptionist

    5 months ago

    Ottawa, Canada Kanata South Dental Full time

    **Responsibilities**: - Answering phone calls and scheduling appointments for patients - Greeting and checking in patients upon arrival - Verifying insurance coverage and collecting patient information - Strong A/R knowledge and experience - required - Assisting with billing and payment processing - Managing patient records and maintaining confidentiality -...

  • Receptionist

    5 months ago

    Ottawa, Canada Catholic Centre for Immigrants Full time

    Salary: 24.59 *** The Receptionist provides intake services to clients and administrative support to all CCI Departments. This position performs data entry, compiles reports, and liaises with other CCI departments to ensure the best service for clients. **MAIN DUTIES & RESPONSIBILITIES** Under the direction of the Office Manager, the Receptionist will: -...

  • Receptionist

    5 months ago

    Ottawa, Canada Capital Pro Group Inc. Full time

    Capital Pro Group is a one stop solution to all of your financial needs, all under one roof. We provide Accounting, Taxation, Financial Planning, and Insurance services. We are specifically hiring a receptionist to assist with our Tax Season and our Bookkeeping departments. There is room to grow within the company and to learn skills such as payroll,...

  • Receptionist/administration

    5 months ago

    Ottawa, Canada Essential Auto Calibration & Glass Full time

    **About us** Essential Auto Calibration & Glass has an immediate opportunity for a full-time Receptionist. Reporting directly to the Shop Manager, The Receptionist is the responsible for all receptionist and clerical duties at the front desk of our office. As the front-line-employee, your role will be extremely important for improving customer experience...

  • Office Receptionist

    2 months ago

    Ottawa, Ontario, Canada beBee Professionals Full time $30,000 - $45,000

    Job SummaryWe are seeking a highly organized and detail-oriented Receptionist to join our team at beBee Professionals in Ottawa, Canada.Key ResponsibilitiesProvide exceptional customer service to clients and visitors, ensuring a positive and welcoming experience.Manage incoming calls, schedule appointments, and maintain office calendars with...

  • Receptionist

    5 months ago

    Ottawa, Canada The Ottawa Naturopathic Clinic Full time

    The Ottawa Naturopathic Clinic is looking for receptionist to join our team on Mondays from 11am to 630pm. Work along side naturopathic doctors, acupuncturists, nutritionists, osteopaths etc. Students welcomed. **Job Type**: Part-time Part-time hours: 7.5 per week **Salary**: Up to $20.00 per hour Expected hours: 7.5 per week Work Location: In person