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administrative support officer

5 months ago

Calgary, Canada Appliance Tech Y2K Inc. Full time
  • Durée de l'emploi: Temporaire
  • Langue de travail: Anglais
  • Heures de travail: 20 to 40 hours per week
  • Education:
  • Expérience: Education
  • Secondary (high) school graduation certificate
  • or equivalent experienceWork setting
  • Private sector
  • General office
  • OfficeTasks
  • Implement new administrative procedures
  • Review and evaluate new administrative procedures
  • Delegate work to office support staff
  • Establish work priorities and ensure procedures are followed and deadlines are met
  • Carry out administrative activities of establishment
  • Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
  • Assist in the preparation of operating budget and maintain inventory and budgetary controls
  • Assemble data and prepare periodic and special reports, manuals and correspondence
  • Perform data entry
  • Train staff
  • Oversee and co-ordinate office administrative procedures
  • Resolve conflict situations
  • Coach
  • Monitor and evaluate
  • Oversee payroll administration
  • Plan and control budget and expenditures
  • Type and proofread correspondence, forms and other documents
  • Sort, process and verify applications, receipts and other documents
  • Send and receive messages
  • Provide general information to clients and the public
  • Label, file and retrieve documents
  • Work with minimal supervision
  • Compile data, statistics and other information
  • Receive and forward telephone or electronic enquiries
  • Process incoming and outgoing mail manually or electronicallyComputer and technology knowledge
  • Microsoft Publisher
  • Electronic mail
  • Electronic scheduler
  • MS Project
  • Microsoft Visio
  • SharePoint
  • Social Media
  • Spreadsheet
  • Inventory control software
  • MS Excel
  • MS Office
  • MS Outlook
  • MS Windows
  • MS Word
  • Project management software
  • Google Drive
  • WordPressType of experience
  • Call centreArea of work experience
  • Project coordination
  • Invoices
  • CorrespondenceArea of specialization
  • Project management
  • Reports
  • Forms and recordsSecurity and safety
  • Bondable
  • Basic security clearance
  • Confidential security clearance
  • Criminal record checkTransportation/travel information
  • Own transportation
  • Own vehicle
  • Valid driver's licence
  • Public transportation is availableWork conditions and physical capabilities
  • Ability to work independently
  • Fast-paced environment
  • Work under pressure
  • Tight deadlines
  • Attention to detail
  • Large workload
  • Repetitive tasks
  • Sitting
  • Combination of sitting, standing, walking
  • Bending, crouching, kneelingPersonal suitability
  • Efficient interpersonal skills
  • Excellent oral communication
  • Excellent written communication
  • Flexibility
  • Organized
  • Reliability
  • Time management
  • Adaptability
  • Integrity
  • Team player
  • Accurate
  • Client focus
  • Dependability
  • Punctuality
  • Collaborative
  • Analytical
  • Creativity
  • Efficiency
  • Energetic
  • Goal-oriented
  • Hardworking
  • Positive attitude
  • Proactive
  • Quick learnerScreening questions
  • Are you available for the advertised start date?
  • Are you currently legally able to work in Canada?
  • Do you currently reside in proximity to the advertised location?
  • Do you have previous experience in this field of employment?
  • Do you have the above-indicated required certifications?
  • What is the highest level of study you have completed?Experience
  • 1 year to less than 2 yearsHealth benefits
  • Dental plan
  • Health care plan
  • Vision care benefits