Secretary 3

2 weeks ago

Halifax, Canada Government of Nova Scotia Full time

About Us

The Nova Scotia Human Rights Commission has a unique role within Nova Scotia. It is an independent government agency currently with two key areas of focus; providing a human rights dispute resolution process to resolve allegations of discrimination both on an individual and systemic level; and working to eliminate barriers and prevent discrimination through education, training, public engagement and policy development.

We’re helping build inclusive communities and protecting human rights in Nova Scotia.

About Our Opportunity

Here at the Human Rights Commission, we are looking for a secretary, this position provides specialized administrative support for the roster of Board Chairs and all Board of Inquiry matters. To be successful in this position demands a comprehensive working knowledge of the HRC mandate and responsibilities, legal terminology related to human rights matters, working knowledge of the court system and procedures pertaining to certain areas of law.

This position supports boards of inquiries by conferring with and taking instructions from clients, conducting legal research under minimal supervision in a time sensitive and stressful environment.

The Secretary is responsible for providing executive level administrative, logistical, documentation preparation, coordination, maintenance and distribution, liaison, financial and procurement support to the Senior Solicitor and solicitor/legal counsel/s for the Nova Scotia Human Rights Commission. In addition the Secretary would provide backup support to the CEO’s Executive Assistant.

As the Secretary you will support Sr./legal counsel for the HRC by gathering and compiling information in support of the Solicitor's responsibilities to the HRC related to policy and legislation, the review of documentation and provision of advice to the Dispute Resolution and Education RREI divisions and the development of training and presentation materials.

The position requires excellent communication and de-escalation skills.

The Secretary reports to the Senior Solicitor/Legal Counsel for the Human Rights Commission.

Primary Accountabilities

Supports legal counsel in the review and management of the budget, including purchasing and procurement, gathering information and preparing statements for the budget process, assisting with the payment of invoices, ensuring the timely payment of invoices for Commission meetings and Boards of Inquiry Supports legal counsel in travel and coordination in accordance with government travel policy Leads the preparation of policy, legislative, f/p/t conference, and committee and working group briefing and background materials for legal counsel, the CEO and Minister Responsible for the efficient scheduling, logistics administration and coordination and maintenance of electronic calendars for legal counsel/s, including all court times and document filing times for all cases, as well as client appointment times Organizes, maintains, and prepares legal precedents. Secretary may either draft or edit all documents generated from the legal unit. This includes all documentation related to production and organization of disclosure and other court related filings Maintains a working knowledge of Administrative/Human Rights law, Civil Procedure Rules, court procedures in the higher court levels. (Supreme Court and Court of Appeal) and relevant statute law such as Nova Scotia Human Rights Act, Costs and Fees Act and the FOIPOP Act The Secretary is required to conduct research by utilizing the Commission's library and other research tools including the Internet to search the statutes, civil and procedural rules, case law, CanLii and other online resources Maintains lines of communication with all parties involved in legal matters as instructed by counsel Supports Board of Inquiry administration and coordination of hearings by sending out correspondence, booking hearings and venues and all technical support necessary to conduct a hearing

Qualifications and Experience

This may be the right opportunity for you if you have successfully completed an office administration program with 4 years of related experience or the equivalent combination of training and experience.

You are resourceful, reliable and have a high degree of organizational skills, which are required to determine priorities with minimal supervision in a busy environment. You possess sound knowledge of office practices and procedures and a comprehensive knowledge of departmental functions.

You are an exceptional communicator (written and verbal) with strong time management skills. You have sound judgement and initiative, often working independently to resolve administrative issues, selecting alternative courses of action.

A high degree of confidentiality, sensitivity and discretion is essential.

You have experience drafting legal documents and are familiar with the Nova Scotia court systems.

Essential skills include advanced computer skills using Microsoft Office (Word, PowerPoint, Outlook and Excel and PCLaw) and efficient office management practices.

We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.

Equivalency

Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.

Benefits

Based on the employment status and union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as a Defined Benefit Pension Plan, Health, Dental, Life Insurance, General illness, Short and Long Term Disability, Vacation and Employee and Family Assistance Programs. For information on all our Benefit program offerings, click here: Benefits for government employees.

Working Conditions

Most of your work is performed in a comfortable office setting. Occasionally you may need to move or lift objects such as boxes, inventory, or files.

What We Offer

Career development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career Engaging workplace: our employees feel valued, respected, connected, and tuned in, we have forward-thinking policies and strategies Countless career paths Department specific flexible working schedules Countless career paths Pay Grade: EC 05 Salary Range: $1,;- $2,;Bi-Weekly

  • Secretary 3

    2 weeks ago

    Halifax, Canada Province of Nova Scotia Full time

    **Department**:Finance and Treasury Board **Location**:HALIFAX **Type of Employment**:Permanent **Union Status**:Exclusion - Non Union - NSPG **Closing Date**:5/17/2023 (Applications are accepted until 11:59 PM Atlantic Time) **About Us**: Finance and Treasury Board (FTB) Financial Advisory Services teams, support Departments across government. This...

  • Secretary 3

    2 days ago

    Halifax, Nova Scotia, Canada Province of Nova Scotia Full time

    Department:Communities, Culture, Tourism & HeritageLocation:HALIFAXType of Employment:PermanentUnion Status:NSGEU - NSPGClosing Date:30-Nov-23 (Applications are accepted until 11:59 PM Atlantic Time)About Us:Nova Scotia's culture and heritage contribute to vibrant communities and enrich the quality of life in every part of the province. The Department of...

  • Secretary 3

    4 weeks ago

    Halifax, Canada Province of Nova Scotia Full time

    **Department**:Human Rights Commission **Location**:HALIFAX **Type of Employment**:Permanent **Union Status**:Exclusion - Non Union - NSPG **Closing Date**:11-Jun-24 (Applications are accepted until 11:59 PM Atlantic Time) **About Us**: The Nova Scotia Human Rights Commission has a unique role within Nova Scotia. It is an independent government agency...

  • Secretary 3

    4 weeks ago

    Halifax, Canada Government of Nova Scotia Full time

    **Competition #**: 43048 **Department**: Human Rights Commission **Location**: HALIFAX **Type of Employment**: Permanent **Union Status**: Exclusion - Non Union - NSPG **Closing Date**: 11-Jun-24 (Applications are accepted until 11:59 PM Atlantic Time) About Us The Nova Scotia Human Rights Commission has a unique role within Nova Scotia. It is an...

  • Secretary 3

    1 day ago

    Halifax, Nova Scotia, Canada Province of Nova Scotia Full time

    Department:Human Rights CommissionLocation:HALIFAXType of Employment:PermanentUnion Status:Exclusion - Non Union - NSPGClosing Date:11-Jun-24 (Applications are accepted until 11:59 PM Atlantic Time)About Us:The Nova Scotia Human Rights Commission has a unique role within Nova Scotia. It is an independent government agency currently with two key areas of...

  • Secretary 3

    2 days ago

    Halifax, Nova Scotia, Canada The Government of Nova Scotia Full time

    Competition # : 43048 Department: Human Rights CommissionLocation: HALIFAXType of Employment: PermanentUnion Status: Exclusion - Non Union - NSPG Closing Date: 11-Jun-24 (Applications are accepted until 11:59 PM Atlantic Time)About Us The Nova Scotia Human Rights Commission has a unique role within Nova Scotia. It is an independent government agency...

  • Secretary 3 (Administrative Assistant)

    3 weeks ago

    Halifax, Canada Province of Nova Scotia Full time

    **Department**:Communities, Culture, Tourism & Heritage **Location**:HALIFAX **Type of Employment**:Permanent **Union Status**:NSGEU - NSPG **Closing Date**:30-Nov-23 (Applications are accepted until 11:59 PM Atlantic Time) **About Us**: Nova Scotia’s culture and heritage contribute to vibrant communities and enrich the quality of life in every part...

  • Secretary 3

    1 week ago

    Halifax, Canada Province of Nova Scotia Full time

    **Department**:Labour, Skills and Immigration **Location**:HALIFAX **Type of Employment**:Permanent **Union Status**:NSGEU - NSPG **Closing Date**:22-Aug-23 (Applications are accepted until 11:59 PM Atlantic Time) **Diversity Statement**: We value a workplace where diversity, in all of its forms, is encouraged and recognized for its contribution to a...

  • Executive Assistant

    3 weeks ago

    Halifax, Canada Province of Nova Scotia Full time

    **Department**:Fisheries and Aquaculture **Location**:HALIFAX **Type of Employment**:Permanent **Union Status**:Exclusion - Non Union - NSPG **Closing Date**:21-Mar-24 (Applications are accepted until 11:59 PM Atlantic Time) **About Us**: Did you know that the seafood industry is our province’s largest exporter and puts Nova Scotia as the top seafood...

  • Executive Assistant

    2 weeks ago

    Halifax, Canada Province of Nova Scotia Full time

    **Department**:Environment and Climate Change **Location**:HALIFAX **Type of Employment**:Permanent **Union Status**:NSGEU - NSPG **Closing Date**:1/4/2023 (Applications are accepted until 11:59 PM Atlantic Time) **About Us**: Our goal is to educate, inspect and enforce to ensure compliance with legislation and regulations. We proactively respond to...

  • Secretary C

    2 days ago

    Halifax, Nova Scotia, Canada Nova Scotia Health Authority Full time

    Req ID:152404**Company: Nova Scotia HealthLocation:Central Zone, Centennial Building - QEII**Department:OPCZ Motp-Regist & Transport**Type of Employment:Permanent Hourly FT (100% FTE) x 1 position(s)**Status: NSGEU Admin Professionals PositionPosting Closing Date:3-Apr-23Nova Scotia Health is the largest provider of health services in Nova Scotia, with some...

  • Administrative Assistant

    3 weeks ago

    Halifax, Canada Province of Nova Scotia Full time

    **Department**:Service Nova Scotia **Location**:HALIFAX **Type of Employment**:Term **Union Status**:Exclusion - Non Union - NSPG **Closing Date**:20-Feb-24 (Applications are accepted until 11:59 PM Atlantic Time) **About Us**: At Service Nova Scotia and Internal Services, we impact every citizen, business and municipality in Nova Scotia. Our mandate is...

  • Administrative Assistant

    2 weeks ago

    Halifax, Canada Province of Nova Scotia Full time

    **Department**:Service Nova Scotia and Internal Services **Location**:HALIFAX **Type of Employment**:Term **Union Status**:Exclusion - Non Union - NSPG **Closing Date**:4/25/2023 (Applications are accepted until 11:59 PM Atlantic Time) **About Us**: At Service Nova Scotia and Internal Services, we impact every citizen, business and municipality and...

  • Secretary & Receptionist

    3 days ago

    Halifax, Canada Archdiocese of Halifax-Yarmouth Full time

    **Secretary & Receptionist** **Saint Mary’s Cathedral Basilica** **Catholic Diocesan Centre** **Halifax, NS** **Archdiocese of Halifax-Yarmouth** The receptionist reports to the Rector of Saint Mary's Cathedral Basilica and is the initial point of contact for all phone and in-person requests. They are responsible for providing information, direction, and...

  • Secretary 3 (Administrative Assistant, Designated)

    3 weeks ago

    Halifax, Canada Province of Nova Scotia Full time

    **Department**:African Nova Scotian Affairs **Location**:HALIFAX **Type of Employment**:Permanent **Union Status**:NSGEU - NSPG **Closing Date**:22-Mar-24 (Applications are accepted until 11:59 PM Atlantic Time) **Designation Status**: This opportunity is designated to applicants that identify as African/Black Nova Scotian and other Racialized...

  • Administrative Assistant

    2 weeks ago

    Halifax, Canada Province of Nova Scotia Full time

    **Department**:Education & Early Childhood Development **Location**:HALIFAX **Type of Employment**:Permanent **Union Status**:NSGEU - NSPG **Closing Date**:3/30/2023 (Applications are accepted until 11:59 PM Atlantic Time) **About Us**: The Department of Education and Early Childhood Development is leading the transformation of the early years and...

  • Secretary C

    2 weeks ago

    Halifax, Canada Nova Scotia Health Authority Full time

    **Req ID**:152404** **Company: Nova Scotia Health** **Location**:Central** Zone, **Centennial Building - QEII** **Department**:OPCZ Motp-Regist & Transport** **Type of Employment**:Permanent** **Hourly FT** (**100%** FTE) x **1** position(s)** **Status: NSGEU** **Admin Professionals** Position** **Posting Closing Date**:3-Apr-23** Nova Scotia Health is the...

  • Secretary 2 - Administrative Assistant

    2 weeks ago

    Halifax, Canada Province of Nova Scotia Full time

    **Department**:Human Rights Commission **Location**:HALIFAX **Type of Employment**:Permanent **Union Status**:NSGEU - NSPG **Closing Date**:3/31/2023 (Applications are accepted until 11:59 PM Atlantic Time) **About Us**: The Nova Scotia Human Rights Commission (“the Commission”) is an independent government agency mandated with administering the...

  • Secretary 3 (Designated)

    3 weeks ago

    Halifax, Canada Province of Nova Scotia Full time

    **Department**:African Nova Scotian Affairs **Location**:HALIFAX **Type of Employment**:Term **Union Status**:NSGEU - NSPG **Closing Date**:30-Nov-23 (Applications are accepted until 11:59 PM Atlantic Time) **Designation Status**: Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve. Under the...

  • Administrative Assistant

    3 weeks ago

    Halifax, Canada Province of Nova Scotia Full time

    **Department**:Education & Early Childhood Development **Location**:HALIFAX **Type of Employment**:Permanent **Union Status**:NSGEU - NSPG **Closing Date**:5/19/2023 (Applications are accepted until 11:59 PM Atlantic Time) **About Us**: The Department of Education and Early Childhood Development is leading the transformation of the early years and...