administrative assistant
4 months ago
- Work Term: Permanent
- Work Language: English
- Hours: 35 to 45 hours per week
- Education: Secondary (high) school graduation certificate
- Experience: 1 to less than 7 monthsWork setting
- Information technology (IT) consultingTasks
- Arrange and co-ordinate seminars, conferences, etc.
- Coordinate the activities of the HR department in order to ensure they meet the organization's goals
- Coordinate the flow of information within the team
- Evaluate daily operations
- Open and distribute mail and other materials
- Plan and organize daily operations
- Establish and implement policies and procedures
- Record and prepare minutes of meetings, seminars and conferences
- Schedule and confirm appointments
- Manage contracts
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Oversee the preparation of reports
- Order office supplies and maintain inventory
- Greet people and direct them to contacts or service areas
- Set up and maintain manual and computerized information filing systems
- Perform data entry
- Perform basic bookkeeping tasksComputer and technology knowledge
- MS Excel
- MS Outlook
- MS PowerPoint
- MS Windows
- MS Word
- MS Office
- Adobe Acrobat Reader
- LinkedInArea of work experience
- Purchasing, procurement and contractsArea of specialization
- Correspondence
- Reports and records
- Contracts
- Invoices
- Charts, tables, graphs and diagramsWork conditions and physical capabilities
- Ability to work independently
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Attention to detail
- Repetitive tasks
- Work with minimal supervisionPersonal suitability
- Ability to multitask
- Excellent oral communication
- Excellent written communication
- Flexibility
- Judgement
- Organized
- Team player
- Accurate
- Client focus
- Reliability
- Time management
- Adaptability
- Accountability
- Dependability
- Due diligence
- Quick learnerSupport for newcomers and refugees
- Assists with immediate settlement needs of newcomers and/or refugees (for example: housing, transportation, storage, childcare, winter clothing, etc.)
- Does not require Canadian work experienceSupport for youths
- Offers on-the-job training tailored to youth
- Offers mentorship, coaching and/or networking opportunities for youthSupport for Indigenous people
- Offers mentorship, coaching and/or networking opportunities for Indigenous workers Supports for visible minorities
- Provides diversity and cross-cultural training to create a welcoming work environment for members of visible minorities
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