Administrative Team Lead

4 weeks ago


Edmonton, Canada Government of Alberta Full time

Role Responsibilities

Expenditure Monitoring:

The incumbent takes a lead role in the monitoring and variance analysis of the worksite and performs tasks such as but not limited to: Reconciles monthly expenditure reports and develops and maintains various tracking systems for analytical purposes.  Must also maintain a sound knowledge of program policy in order to determine budgetary changes. 


Financial Processing: 

The incumbent takes a lead role in overseeing financial processing of the worksite and performs tasks such as but not limited to: Monitors financial processing to ensure expenditures are within policy and that support plans are in place to support extraordinary disbursements.  Accountable for all Accounts Payables / Receivables for the worksite.  Maintains Expenditure Officer signing authority for worksite programs. Prepares Expenditure Officer Designation requests or changes within the worksite and submits to Regional Finance. Requires sound knowledge of Ministry and GOA Payment and information systems used to disburse funds; CYFS, CMAS, CICIO, CYIM, Concur, 1GX Procurement Module and EPS. 


Human Resources:  

The incumbent takes a lead role in supporting recruitment and onboarding of new employees to the worksite and performs tasks such as but not limited to: Completion of Staffing Requests for all positions.  Commencement of all employees as per the Ministry’s Humans Resource Services and Payroll and Benefits regulations, policies and procedures.  Recruiting, screening, interviewing and hiring of Administrative Support staff resources. Responds to employees regarding payroll and benefit enquiries. 


Accommodation/Facilities Management:  

The incumbent takes a lead role in accommodations and facilities management for the worksite and performs tasks such as but not limited to: Consult with and maintain liaison with Alberta Infrastructure, building management and other tenants regarding building issues and services require under lease agreements. Responsible for the accommodation of staff by identifying and arranging employee office needs. 


Leadership/Supervision:  

Responsible for the direct supervision, coaching and mentoring of administrative staff at the worksite and performs tasks such as but not limited to: Assesses staff training needs and supports development of individual training plans.  Maintain all position management for the site, including 1GX. Assist and support with site IT requirements and needs, including but not limited to, cell, desk top and laptops.


Records Management:  

Provides oversight and supervision of all Records Management within the worksite including the maintenance, retention, scheduling disposal, archiving and storage of program and administrative records as per the GOA Records Management policies and procedures A.R.D.A. (Alberta Records and Disposition Authority.  Ensures staff are trained on Record Management System Policies and Procedures, including file transfers with updates of file locations in CICIO.  Ensures random audits of files are completed in accordance with the GOA File standards (A.R.D.A). 

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