Judicial Clerk

4 months ago

St Paul, Canada Government of Alberta Full time

Role Responsibilities

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Court and Justice Services also offers Judicial Clerk roles that are bilingual and require the ability to read, translate and clearly communicate both verbally and in writing for trials and other court related matters where the accused has chosen to have their trial heard in French as allowed by the Criminal Code of Canada. You will represent the administration of court in a responsible and professional manner that reflects the fair and equitable delivery of justice in Alberta.

Your key responsibilities will include court, counter and office duties and will be the following but are not limited to: 

Organizing and managing administrative processes within the courtroom for both civil and criminal proceedings.  Maintaining the court record, including operation of the digital recording system; maintaining the decorum of the court. Entering and being responsible for exhibits entered into the record. Liaising with judiciary, lawyers, police and the general public, including explaining court documentation to the public. Reviewing and filing documents in adherence with the Alberta Rules of Court and various Provincial and Federal statutes. Providing assistance to the public and legal community at the counter and on the phone General office duties, including telephone, scanning, fax and incoming mail. Data entry, production, and processing of all civil and criminal court orders. Exercising your role as a non-presiding Justice of the Peace, by conducting administrative bail releases, explaining terms of release to offenders in custody and completing bail assignments. Providing assistance to the public and legal community.  Commissioner of Oaths duties, by conducting oaths and affirmations. A test is required to obtain this designation.  Managing various databases and programs.  Facilitating multiple forms of appearances which could include in-person or various web-based technologies.

Qualification

Judicial Clerk: A high school diploma plus a minimum of six months of workplace experience. If you do not meet the minimum requirements, we still encourage you to apply as many skill sets are transferrable.

Senior Judicial Clerk: A high school diploma plus a minimum of two years of related experience, including 18 months of directly related experience as a Judicial Clerk, as well as the successful completion of the departmental para-legal program. 


Only candidates possessing Judicial Clerk experience may be considered at the higher classification level and salary.


Equivalency: Related experience or education considered on the basis of one year of experience for one year of education or one year of education for one year of experience.


Related experience that will be considered is as follows:

Experience as a Court or Counter Clerk  Experience in an administrative role working in a Courthouse  Experience working in a legal environment in roles such as a Paralegal, Legal Assistant or Administrative Support  Experience in office administration  Experience in administrative support  Experience working in a customer service role where you had to de-escalate situations. For example, with an airline, banks, hospitals, schools or as a first responder. Experience handling cash or accepting payments in roles such as a cashier or clerk

 
Assets and Preferences will be considered as follows: 

Experience as a Judicial Clerk or Legal Assistant/Paralegal is preferred  A Legal Assistant or Paralegal Certificate or Diploma is considered an asset. Experience with Civil and Sheriff Entry System (CASES), the Justice On-Line Information Network (JOIN), or with the digital recording system (FTR) are assets.  Experience handling cash or accepting payment from clients as a cashier, or at a counter at a registry or bank will be considered an asset.  Experience using cloud-based conferencing technology will be considered an asset (for example Cisco based platforms, Microsoft 365, etc.).  Experience working for at least six months in a bi-lingual customer service or administrative role will be considered an asset. Experience using digital or cloud-based filing systems. 


This position may require the successful candidate to obtain a Non-Presiding Justice of the Peace appointment. Canadian citizenship is required in order to obtain a Non-Presiding Justice of the Peace appointment. A Commissioner for Oath appointment may also be required.

If you are considered for a bilingual Judicial Clerk position a French language proficiency test will be administered at the time of the interview to assess the candidate’s ability to speak, read and write fluently.

Candidates may be tested to confirm proficiency and accuracy with basic keyboarding skills. A minimum 36 words per minute typing speed is required.

Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

The link below will assist you with understanding competencies:

The successful candidate will demonstrate the following competencies:

Build Collaborative Environments: Leads and contributes to the conditions and environments that allow people to work collaboratively and productively to achieve outcomes.

Develop Networks: Proactively building networks, connecting and building trust in relationships with different stakeholders.

Creative Problem Solving: Ability to assess options and implications in new ways to achieve outcomes and solutions.

Systems Thinking: The work done within the APS is part of a larger integrated and inter-related environment. It is important to know that work done in one part of the APS impacts a variety of other groups/projects inside and outside the APS. Systems Thinking allows us to keep broader impacts and connections in mind.

Agility: Ability to anticipate, assess, and readily adapt to changing priorities, manage resilience in times of uncertainty and effectively work in a changing environment.

Other Relevant Attributes: Capability for public speaking; ability to navigate high-volume, fast-paced workloads; capacity to manage tight and coinciding timelines. 

Hours of Work: Full time Judicial Clerk positions work 36.25 hours per week, Monday to Friday. Overtime is often required with little or no notice as courts may run late. Locations: St. Paul base court with circuits of Bonnyville, Cold Lake and Lac La Biche on a rotational basis

Travel: 
A valid Driver’s Licence (class 5) and a reliable vehicle are required for travel to circuit Court locations in our regional offices. A driver’s abstract may be required. This may require travel in inclement weather. Some circuit locations also require the candidate to be comfortable flying in small aircrafts. Other Job Requirements: 
This position requires extended periods of sitting and/or standing and the ability to lift files/exhibits up to 25 lbs. Final candidates for this position will be asked to undergo security screening. Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in. 
Other Information: 
If you completed a practicum placement with Court and Justice Services, please document on your resume and include your practicum supervisor/manager as part of your reference when requested.
Internal candidates are encouraged to discuss the option of a temporary assignment with their current supervisor. Links and information on what the GoA has to offer to prospective employees. Working for the Alberta Public Service – Pension plans: Public Service Pension Plan (PSPP) – Leadership and mentorship programs Professional learning and development Positive workplace culture and work-life balance Research Alberta Public Service Careers tool –

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