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Finance & Administration Manager

3 months ago

Kelowna, British Columbia, Canada KF Aerospace Full time


FINANCE AND ADMINISTRATION MANAGER

The KF Aerospace Centre for Excellence Association is a not-for-profit organisation the purposes of which include the promotion and advancement of excellence and innovation in the field of aerospace. At present, its principal activity is the operation of the KF Aerospace Centre for Excellence, a museum and meeting facility that celebrates the rich history of aerospace in British Columbia and the Okanagan Valley and serves to inspire people of all ages to discover and connect with the world of aviation.

JOB OVERVIEW

The Finance and Administration Manager is a full-time hands-on position, reporting to the Executive Director. Acting as the sole finance resource, the successful candidate will be responsible for all financial reporting and accounting functions, provide administrative support to the Executive Director, and may provide administrative oversight to other staff members. Additionally, the successful candidate will work closely with the Executive Director to fulfill and advance the legacy objectives of the Centre, including plans for growth.

DUTIES AND RESPONSIBILITIES

  • Timely and accurate reporting of all accounting and financial matters consistent with the approved budget and Generally Accepted Accounting Principles (GAAP)
  • Manage the organisation's financial affairs in accordance with approved budgets
  • Ensure adherence to board approved Financial Controls policy
  • Ensure compliance with all tax, legal and gov't matters
  • Preparation of budgets and forecasts for both operational and capital needs
  • Preparation of monthly and quarterly financial reports
  • Preparation of quarterly funding request for board approval and to support the Centre's operations
  • Attendance at meetings of the board of directors to present financial information upon request
  • Liaise with external accountants with respect to preparation of financial statements
  • Act as point of contact for staff, customers and suppliers on financial enquiries, payments, and collections, including the service agreements with KF Aerospace
  • Compilation and analysis of statistics and preparation of related reports
  • Provision of administrative support to the Executive Director, including organisation of internal and external meetings, ordering supplies, and assistance with correspondence, presentations, and reports
  • Development and maintenance of filing systems
  • Such other duties and accounting support as may be required

SPECIFIC ACCOUNTING RELATED DUTIES

  • Timely and accurate recording of accounts payable, accounts receivable, invoicing, banking, cash management and all other financial transactions
  • Maintenance of accounting structure to support operations
  • Maintenance, adjustment, and reconciliation of general ledger accounts
  • Processing, drafting and Issuing invoices for events and related activities
  • Management of cash and collections
  • Reconciliation and remittance of PST and GST returns
  • Management of damage deposits
  • Payment of suppliers and vendors
  • Management and reconciliation of bank accounts
  • Collection and input of relevant data in accounting system
  • Inventory tracking

REQUIREMENTS

  • CPA designation or equivalent
  • At least three years' equivalent experience, preferably with a not-for-profit organization

COMPETENCIES

  • Attention to detail
  • Strong communication skills
  • Demonstrated ability to work as a member of a team and follow direction
  • Computer literacy, including familiarity with Sage Bookkeeping software, advanced skills in Excel and proficiency in Word
  • Ability to work independently but collaboratively
  • Ability to respect and maintain confidential information

BENEFITS

Benefits include (but are not limited to):

  • Health and Dental
  • Short & Long-Term Disability
  • Health and Wellness Spending Account
  • Paid Vacation and Personal Time Off
  • The opportunity to work additional hours, including banking any overtime
  • Pension matching plan and voluntary RRSP
  • Employee & Family Assistance Program

HOW TO APPLY

Apply for the Finance and Administration Manager position at today

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