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Administrative Assistant

2 months ago

Bowmanville, Ontario, Canada Ontario Power Generation Full time
Job Title: Administrative Assistant

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team in the role of Administrative Assistant. This is an exciting opportunity to work in an environment where you will contribute to OPG's public outreach, engagement and education efforts as part of the company's commitment to growing its social license.

Key Responsibilities:
  • Provide comprehensive administrative support to Senior Managers and their departments, including managing schedules and calendars, scheduling meetings and booking travel arrangements.
  • Maintain leader's calendar regarding meetings, appointments and screen calls and visitors, being mindful of established priorities.
  • Schedule and make all necessary arrangements for meetings and conferences such as the preparation and distribution of agenda and handouts, acquiring of meeting room, accommodation, notification of participants, arranging for audiovisual or other equipment, preparing and issuing meeting notices, typing of minutes of the meeting covering numerous items such as corporate business plans, organization changes, executive appointments, labour relations and bargaining strategy, etc.
  • Participate with Senior Manager in the setting of priorities and the scheduling of Senior Manager's work projects and activities, advising relative to the status of current work, target dates, scheduled actions/meetings etc., and other related demands on Senior Manager's time.
  • Maintain referral and follow up control logs to keep Senior Manager informed of impending actions, progress etc.
  • Coordinate all access to Senior Manager. Set up priority for requests and, where possible and prudent, refer same to other knowledgeable staff for action or, within prescribed limitations, respond personally to request providing required information or service.
  • Prepare and edit correspondence, reports, presentations, and other documents.
  • Handle confidential and sensitive information with the utmost discretion and professionalism.
  • Manage expense reports, budgets, and other financial documents.
  • Perform other administrative duties as required to support the leadership team.
Requirements:
  • Post secondary diploma/degree in Business Administration, Communications, or a related field preferred.
  • Minimum of 2 years of experience in an administrative support role.
  • Exceptional organizational skills and attention to detail.
  • Strong written and verbal communication skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
  • Ability to prioritize and manage multiple tasks and deadlines in a fast-paced environment.
  • High level of discretion and confidentiality.
  • Strong problem-solving skills and the ability to work independently.
  • Excellent interpersonal skills and the ability to work effectively with all levels of the organization.
What Makes a Career at OPG Different?

As Ontario's largest clean energy generator, we're building, expanding, and innovating the equipment and technology that keeps Ontario powered with clean, reliable energy.

At OPG, our values are our strengths. They are fundamental truths about our organization that don't change:

  • Safety – it's our business
  • Integrity – always lead with integrity
  • Excellence – never satisfied with good enough
  • Inclusion – working together for powerful outcomes
  • Innovation - creativity accelerates possibility

We are committed to fostering an inclusive, equitable, and accessible environment where all employees feel valued, respected, and supported. If you require accommodation during the application or interview process, please advise us as soon as possible so appropriate arrangements can be made.

We support employment equity, diversity and inclusion. We encourage applicants from equity-seeking communities (Indigenous Peoples, racialized persons, persons with disabilities, and women). We strongly believe that alleviating the under-representation of equity-seeking individuals will create a stronger OPG team and allow us to better serve the needs of our diverse communities.