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Procurement and Supply Chain Manager

2 months ago


Sault Ste Marie, Ontario, Canada Ombudsman Ontario Full time
About the Role

We are seeking a highly skilled Procurement and Supply Chain Manager to join our team at Ombudsman Ontario. As a key member of our procurement team, you will be responsible for ensuring the effective and cost-efficient procurement of parts and supplies for our Aviation, Forest Fire and Emergency Services (AFFES) Branch.

Key Responsibilities
  • Develop and implement a streamlined procurement process to acquire all aviation aircraft material purchases.
  • Assist in the development of procurement planning and acquisitions, ensuring compliance with government guidelines.
  • Identify and recommend strategies to lower total costs of product purchases.
  • Conduct analysis and prepare inventory reports to determine stock parts replacement requirements.
  • Prepare annual cost estimates and maintenance reports.
  • Consult with management, staff, and specialists regarding procurement processes, requirements, specifications, procedures, and best practices.
RequirementsProcurement Knowledge
  • Thorough knowledge of procurement and financial administration policies and procedures.
  • Thorough knowledge of supply management policies and procedures, including Vendor of Record arrangements, competitive and non-competitive buying protocols, vendor qualifications, evaluation requirements, and Delegation of Authority (DOA).
  • Thorough knowledge of contract administration, procurement processes, and fiscal planning to manage vendor performance and oversee contracts with vendors.
Aviation Industry Knowledge
  • Good understanding of the aviation industry in Canada, North America, and Europe, and awareness of trends impacting availability or cost in the provision of services.
  • Ability to follow Transport Canada Regulations and industry standards to anticipate impacts on operations in regards to aircraft being unserviceable financially impacting AFFES.
  • Knowledge of the Canadian Aviation Regulations, as applicable to the procurement and use of aircraft parts and repair/overhaul of aircraft components, to ensure adherence to legislation/regulations and verify suitability of potential aircraft part suppliers.
  • Ability to follow aviation store procedures, records retention requirements, age control, and certification of aircraft parts and the guidelines governing the trade-in of inventory to obtain new aircraft parts, to investigate parts availability, delivery schedules, and pricing.
  • Knowledge of parts catalogues (IPC) and locations of various parts on aircraft, requisition and purchase order procedures, as well as aircraft component forecasting, to analyze spending trends and buying habits as well as future forecasts.
  • Understanding of the role of aircraft parts and warranties as they apply to new aircraft, new parts, and newly overhauled components, to ensure that value is obtained from warranties and credit is received for in-house work on components under warranty.
Communication and Interpersonal Skills
  • Well-developed communication, consultation, and interpersonal skills to respond to queries and explain in specific detail, product specifications or contract requirements.
  • Interpersonal skills to consult/liaise with internal and external clients.
  • Written communication skills to prepare complex correspondence/documentation related to procurement activities, including reports for ministry senior management.
Relationship Management, Advisory, and Consultation Skills
  • Ability to consult and advise management of opportunities to incorporate aviation resources and realize efficiencies and cost-saving reductions (i.e., material holding costs/bulk buys).
  • Advisory skills to advise management and their staff on the preparation of complex proposals/quotations and ensure that they are complete, clear, and adhere to policies.
  • Liaise with tact and sensitivity and ensure confidentiality with vendors/agencies and staff/managers.
Analytical Skills
  • Proven analytical skills to assess quotations and tender submissions and make recommendations where direct cost savings may be achieved.
  • Work experience to perform post-contract evaluations, create, and maintain audit-ready procurement records.
  • Ability to read and interpret technical schematics and drawings.