Contracts Coordinator

5 days ago

Victoria, British Columbia, Canada Capital Regional District Full time
Capital Regional District Contracts Coordinator

The Capital Regional District is seeking a highly organized and detail-oriented Contracts Coordinator to join our team. As a key member of our Integrated Water Services department, you will play a critical role in ensuring the smooth administration of contracts and tender packages.

Key Responsibilities:
  • Coordinate contract documents and maintain them throughout their lifecycle, ensuring compliance with contract administration procedures.
  • Prepare, edit, and proofread contracts, agreements, and other legal documents to ensure accuracy and compliance.
  • Attend tender openings, record, and verify bid amounts.
  • Manage contract financial and administrative records, including tracking processes and financial payments.
  • Support project managers with meeting arrangements, attendance confirmations, and agenda preparation.
  • Communicate with contractors and agencies regarding contract administration, and investigate and respond to inquiries.
  • Maintain records management systems and project files, including electronic files.
  • Provide exceptional customer service to internal and external clients.
Key Skills and Abilities:
  • Excellent communication, interpersonal, and customer service skills.
  • Proficiency in word processing, spreadsheets, and other software applications.
  • Demonstrated knowledge of grammar, spelling, and proper formats and styles for business correspondence.
  • Ability to analyze financial data and understand CRD financial procedures.
  • Ability to proofread with a high level of attention to detail.
  • Ability to work effectively under deadline pressures, take initiative, and problem-solve.
Qualifications:
  • High School Graduation
  • Post-secondary courses in a related discipline
  • A minimum of 3 years' directly related experience

The Capital Regional District is an equal opportunities employer and welcomes all qualified applicants to apply. We are committed to creating a diverse and inclusive work environment and encourage applications from underrepresented groups.

We thank all applicants for their interest in this opportunity. Only those candidates under active consideration will be contacted.

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