Graduate Program Placement Coordinator

Staff - Non UnionJob CategoryM&P - AAPSJob ProfileAAPS Salaried - Student Management, Level AJob TitleGraduate Program Placement CoordinatorDepartmentClinical Practice Placement Unit | School of Nursing | Faculty of Applied ScienceCompensation Range$5, $7,709.92 CAD Monthly

The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.

Posting End DateAugust 15, 2024

Note: Applications will be accepted until 11:59 PM on the Posting End Date.

Job End Date

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Description Summary
The Graduate Practice Placement Coordinator co-ordinates all clinical practice placements in consultation with the course and program leadership in the School in graduate programs and visiting international research students. The incumbent engages in activities to support current placement experiences as well as those to create new opportunities. The Graduate Practice Placement Coordinator also supports clinical academic practice program development on and off site. In addition, the incumbent supervises systems for the effective tracking of clinical practice experiences in the program and participates in required clinical academic program activities to support the implementation and further development of tools to manage practice placements.

Organizational Status
The School of Nursing operates as an independent unit within the Faculty of Applied Science and prepares graduates for direct entry to nursing practice. As a degree-granting program for a distinct health profession, the undergraduate program is responsible for its own admissions and selections process, and must be consistent with preparatory, regulatory and certification guidelines specified by the College of Registered Nurses of BC.

This position reports administratively to the Manager, Clinical Practice Placement Unit (CPPU), and functionally to the Associate Director, Graduate Programs and works closely with the graduate program leadership team, faculty, other members of the CPPU team, clinical preceptors and students to provide appropriate practice experiences and related placement guidelines. The Graduate Placement Coordinator also liaises and troubleshoots with hospital, community health agencies, health authorities and community-based practitioners to ensure excellent, appropriate and safe clinical practice experiences for students in the School in graduate programs, as well as visiting international research students. This position also works collaboratively with the Student Services Team at the School of Nursing.

Work Performed
Researches and identifies appropriate clinical practice placement opportunities, works with practice partners & health authority stakeholders to develop appropriate professional practice based clinical placements for students

- Coordinates the resolution of complex clinical practice based placement issues in conjunction with faculty teaching practice based courses.

- Assists in the development of marketing plans for recruitment of placements and practice partners in program areas.

- Participates in the development of budgets for preceptor and practice partner retention and recognition.

- Acts as liaison with professional clinical practice partners internal and external to the university.

- Prepares reports for submission to outside agencies.

- Resolves complex issues related to clinical practice placements.

- Makes decisions regarding appropriate student placements with the direction of the CPPU Manager and academic program leaders.

- Responsible for advising placement preceptors concerning program-related clinical practice requirements.

- Develops and implements department policies and administrative procedures related to clinical placement in all graduate programs.

- Corresponds with practice partners for placement outreach and confirmation with physicians and health authority placement receiving coordinators.

- Manages data such as student and placement information, in internal School of Nursing Systems (such as Practice e-Portfolio, SharePoint, etc.), and national practice placement tracking systems (such as HSPnet), and runs routine reports interacting frequently with FSC and SISC.

- Manages databases to ensure regular and timely practice placement information is communicated to Program Coordinators, Course Leaders, and students;

- Manages rotational timelines and placement submission as per HSPnet and Nurse Inter-School requirements

- Orients and supports faculty in the use of HSPnet system;

- Develops and maintains ongoing professional relationships with clinical managers, staff and health authorities representatives, for example, actively participates in committees and other activities relative to the planning and implementation of clinical academic programs as may be required.

- In collaboration with the relevant Program Coordinator, negotiates for placement opportunities;

- Coordinates with the local graduate nursing programs (including University of Victoria and University of Northern BC) to share sites equitably among our graduate students.

- Participates in Interschool committees and negotiates for placement opportunities in the graduate programs and visiting international research students.

- Acts as a resource for the School of Nursing, university partners and other health science disciplines, as well as external preceptors & clinical instructors regarding HSPnet for all graduate clinical practice placements.

- Works closely with Information Technology (IT) to make changes to the evolution of Practice ePortfolio (PeP) as used to maintain course, student, faculty &/or preceptor information (e.g., to provide NP preceptor mailouts).

- Implements policies and guidelines related to practice placement administration and management

- Works closely with the graduate program leadership team on the quality and content of clinical practice experiences for students.

- Inter-city travel will be required for off-site visits and meetings

- Performs other related duties as required.

Consequence of Error/Judgement
Ineffective relations and negotiations with hospital, community health agencies, Health Authorities, community-based clinicians and clinical preceptors would result in inadequate or insufficient clinical learning opportunities for the undergraduate students, which in turn would impact the effectiveness of the School s program, impair critical opportunities for learning and/or compromise the School s reputation for elite standing among nursing schools in Canada.

Judgment, reliability, accuracy, and skilled communications are required for the timely arrangement of clinical groups, particularly in placing students who have experienced challenges in the practice setting in collaboration with the course/practice leaders. Judgment, accuracy, and skilled communications are required in responding to the multiple faculty requests for standard rotational placements and some alternate placements. Judgment is necessary in prioritizing the multiple and varied placements required.

In the clinical placement context, errors in judgment would also have an impact on the clinical performance of nursing students in providing safe care for patients, and in maintaining placement partnerships.

Supervision Received
This position reports administratively to the Manager, Clinical Practice placement Unit (CPPU), and works independently under direction of the graduate program leadership team in the management of their tasks. The incumbent works in close collaboration with and receives instructions (as needed) from the graduate Practice Course Leaders.

Supervision Given
No supervision given

Minimum Qualifications

- Willingness to respect diverse perspectives, including perspectives in conflict with one's own
- Demonstrates a commitment to enhancing one's own awareness, knowledge, and skills related to equity, diversity, and inclusion

Preferred Qualifications
Undergraduate degree in a relevant applicable discipline. Minimum of 1-2 years of related experience or the equivalent combination of education and experience. Experience in educational placement resourcing preferred (HSPnet); Knowledge of current placements in graduate and professional nursing and clinical education preferred; Experience with database maintenance; experience with database driven websites an asset; Ability to develop and maintain cooperative and productive working relationships with faculty and practice partners; Excellent ability to build rapport and relationships; Proficiency with MS Office Suite (Excel, Word, Outlook, and preferably OneDrive & PowerPoint); Excellent oral and written communication skills; Excellent ability to build rapport and relationships; Ability to analyze problems, identify key information and issues, and effectively resolve; Ability to effectively manage multiple tasks and priorities; Ability to be thorough, maintain a high level of accuracy in completing tasks, and attention to detail is an asset; Ability to work in a collaborative team approach s well as independently. Must be able to provide leadership and support as a team member as part of the Clinical Practice Placement Unit (CPPU) team as required depending on either team coverage, projects and process administration.

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