Executive Assistant
1 week ago
EXECUTIVE ASSISTANT
Located at 3099 Barrington Street in Halifax, Nova Scotia, Canada, B3K 5M7, and 35 Micmac Boulevard, Dartmouth, Nova Scotia, Canada, B3A 4Y8, Irving Shipbuilding is proud to be Canada's National Shipbuilder.Over the next 30 years, our shipbuilders will construct 20+ modern patrol ships and surface combatants for the Royal Canadian Navy as part of the largestdefenceprocurement project in Canadian history.
We have built more than 80% of Canada's current combatant fleet and continue to perform maintenance and modernization work on these vessels.We are committed to building the best ships, with the best workforce in the best facilities. By joining our team of more than 2,300 shipbuilders, you can enjoy a dynamic, diverse, and family-friendly career with a company dedicated to your success, learning, health, wellness, and safety.
At Irving Shipbuilding,we'remaking history – why not make it with us?Learn more about careers at Irving Shipbuilding: .
Irving Shipbuilding Inc. is seeking an Executive Assistant.
Supporting the Vice President, Supply Chain & Quality and Vice President, Planning and the broader Supply Chain and Planning functions, the Executive Assistant will be a highly attentive, detail-oriented professional with the demonstrated ability to effectively multi-task and manage multiple time-sensitive priorities and support the efficient operation of the team. The Executive Assistant will maintain the integrity and confidentiality of information passing through the Vice President's office.
This is a permanent full-time role based in Halifax Regional Municipality, Nova Scotia. The primary language of work is English.We encourage applications from qualified African Nova Scotians, racially visible persons, women (applying for non-traditional positions), persons with disabilities, Aboriginalpersons,and persons of the 2SLGBTQ+ community. ISI encourages applicants to self-identifyin the cover letter/resumeportionof your application. Irving Shipbuilding Inc. is committed to the principle of equal opportunity in its employment practices and toprovidingan environment where all employees feel supported and valued.ISI is committed to working towards a barrier-free workplace and to expanding the accessibility of the workplace to persons with disabilities. Candidates who require accommodation during the selection process are invited to contact .
Qualifications:
· Education: Post-secondary certificate or diploma in business administration or relevant field
· Experience: 5-8 years of related experience required.
· Well-developed skills using Microsoft Outlook, SharePoint, Visio, Word, Excel, and PowerPoint, with the ability to learn new software and programs quickly.
· Experience in travel/event organization is an asset.
· Strong attention to detail and organizational skills with a displayed sense of urgency.
· Ability to work both independently and as a member of a high-performing team in an executive office setting.
All successful applicants must meet requirements for Canadian Controlled Goods Program (CGP), Canadian Government Security clearance, and U.S. International Traffic in Arms Regulations (ITAR).
Key Responsibilities:
· Provide administrative support to the VP, Supply Chain & Quality and VP, Planning and their immediate team including monitoring and responding to incoming communications, managing daily schedule, and coordinating the scheduling and execution of meetings.
· Prepare communications for internal meetings and all hands/town hall meetings and issue departmental correspondence. Includes preparing and editing presentations.
· Act as a primary point of contact between the VP and internal/external stakeholders. Manage, emails, calls and correspondence on behalf of the VP as required.
· Arrange travel when required and track and report on expenses.
· Collect departmental reports for review by the VP, Supply Chain & Quality and VP Planning
What We Offer:
Irving Shipbuilding is proud to offer a competitive salary and benefits package, including but not limited to:
· A flexible medical, dental, and vision plan
· Employee & Family Assistance Programs
· RRSP matching program
· Health & Wellness reimbursements
· Opportunities to take part in job related training and development.
· Growth and progression opportunities within Irving Shipbuilding and the larger network of the JD Irving group of companies
· Relocation costs (if eligible)
Please be advised that somepositions within our business have beendesignatedas 'Safety Sensitive' where the employee holding the position has a heightened responsibility for his/her own safety or the safety of others due to the nature of the job. If this is the case, you will be informed in the interview process.
For further details, please contact Talent Acquisition at .
To Apply for this Career Opportunity:
Please complete the online application form. An up-to-date resume ofexperienceand education isrequired.
All applications will be reviewed by one of our recruiters. If the recruiter sees a potential opportunity (current or future) that matches your skills and experience, you will be contacted to discuss your qualifications for a position with Irving Shipbuilding.
We thank all candidates for their interest, however, only those selected for interviews will be contacted.
To learn more about our products and services, click here .
Irving Shipbuilding Inc. is committed to the principle of equal opportunity in its employment practices and toprovidingan environment free from discrimination and harassment for all employees.
We do not accept unsolicited resumes from search firms or employment agencies, and we are not responsible for any fees related to unsolicited resumes.
Additional Information
- Posting Date: May 8, 2024
Original job Executive Assistant posted on GrabJobs . To flag any issues with this job please use the Report Job button on GrabJobs.
-
Executive Assistant
7 days ago
Toronto, Ontario, Canada Options Consulting Solutions Full timeEXECUTIVE ASSISTANTFULL-TIME/ 12-WEEK CONTRACTTORONTOHave you reached the ceiling in your current EA role?Do you have experience with Microsoft Office?Have you been lauded as a highly detail-oriented and dedicated Executive Assistant?The CompanyOur client is a leader in the insurance industry and is looking to add a new Executive Assistant to their team. Are...
-
Executive Assistant
1 week ago
Toronto, Ontario, Canada Options Consulting Solutions Full timeEXECUTIVE ASSISTANTFULL-TIME/ 12-WEEK CONTRACTTORONTOHave you reached the ceiling in your current EA role?Do you have experience with Microsoft Office?Have you been lauded as a highly detail-oriented and dedicated Executive Assistant?The CompanyOur client is a leader in the insurance industry and is looking to add a new Executive Assistant to their team. Are...
-
Executive Assistant
7 days ago
Toronto, Ontario, Canada Softchoice Full timeWe are a software-focused IT solutions and services provider that equips organizations to be agile and innovative, and for their people to be engaged, connected, and creative at work. That means moving them to the cloud, helping them build the workplace of tomorrow, and enabling them to make smarter decisions about their technology. By doing these things we...
-
Executive Assistant
1 week ago
Toronto, Ontario, Canada CEI Fleet Collision and Safety Full timeWe are re-defining the fleet management industry to be people first, then business – delivering on our promise of a superior client experience. We are looking for a proven and experienced Executive Assistant (EA) with a passion for supporting a c-suite executive. This EA will serve as a strategic and tactical partner supporting an Executive Vice President...
-
Executive Assistant
1 week ago
Toronto, Ontario, Canada Mttalentgroup Full timeJob Title: Executive Assistant Work Model: Hybrid (1-2 days in office, downtown Toronto) Client Overview: We are hiring on behalf of our esteemed client who is seeking a Rockstar Executive Assistant to partner with one of their top Executives. Job Description: As an Executive Assistant, you will play a crucial role in supporting executive functions...
-
Executive Assistant
7 days ago
Toronto, Ontario, Canada EightSix Network Inc Full timeHave you reached the ceiling in your current EA role? Do you have experience with Microsoft Office? Have you been lauded as a highly detail-oriented and dedicated Executive Assistant? The Company Our client is a leader in the insurance industry and is looking to add a new Executive Assistant to their team. Are you a highly organized, dedicated and...
-
Executive Assistant
7 days ago
Toronto, Ontario, Canada York University Full timePurpose:York University's department of Athletics and Recreation is on a mission to transform the people we engage by leading the creation of a proud engaged campus. Dedicating ourselves to excellence. Investing in leaders and championing physical activity, sport and wellness. One Lion At A Time. Working within a fast paced, changing environment the...
-
Executive Assistant
7 days ago
Toronto, Ontario, Canada Equinix Full timeWho are we?Equinix is the world's digital infrastructure company, operating over 250 data centers across the globe. Digital leaders harness Equinix's trusted platform to bring together and interconnect foundational infrastructure at software speed. Equinix enables organizations to access all the right places, partners and possibilities to scale with agility,...
-
Executive Assistant
1 week ago
Toronto, Ontario, Canada Equinix Full timeWho are we? Equinix is the world's digital infrastructure company, operatingover 250 data centers across the globe.Digital leaders harness Equinix's trusted platform to bring together and interconnect foundational infrastructure at software speed. Equinix enables organizations to access all the right places, partners and possibilities to scale with...
-
Executive Assistant
3 weeks ago
Toronto, Ontario, Canada Equinix Full timeWho are we?Equinix is the world's digital infrastructure company, operating over 250 data centers across the globe. Digital leaders harness Equinix's trusted platform to bring together and interconnect foundational infrastructure at software speed. Equinix enables organizations to access all the right places, partners and possibilities to scale with agility,...
-
Executive Assistant
7 days ago
Toronto, Ontario, Canada CB Canada Full timeRef ID: Classification: Executive AssistantCompensation: $25.00 to $32.00 hourlyThis Executive Assistant position at a growing, dynamic firm in the Healthcare/NHS industry is for professional, highly-skilled candidates. You might be right for this Executive Assistant role, if you feel you can maintain various administrative duties for executive management....
-
Executive Assistant
1 week ago
Toronto, Ontario, Canada EightSix Network Inc Full timeContract Period: 05/21/2024 to 10/31/2024Hours: Monday- Friday (9AM to 5 PM) Responsible for providing administrative support to executive-level individuals. Responsibilities include assisting assigned executive in the management of schedules, handling calls from both internal and external sources, typing correspondence including letters, memos, forms,...
-
Executive Assistant
7 days ago
Toronto, Ontario, Canada The Ontario Secondary School Teachers' Federation District 12 Toronto Full timeONTARIO SECONDARY SCHOOL TEACHERS' FEDERATION TORONTO1482 Bathurst Street, Suite 300, York, Ontario M5P 3H1Job Posting for the position of Executive AssistantOVERALL EXPECTATIONSThe OSSTF Toronto office is a professional environment serving members of three Bargaining Units - Occasional Teachers (supply teachers), Professional Support Staff Personnel and...
-
Executive Assistant
1 week ago
Toronto, Ontario, Canada Family Day Care Services Full timeExecutive AssistantWork with us at Family Day. Put your training, experience, and passion for quality Child Care and Early Learning to work at Family Day.Position Available: Executive Assistant, Permanent Full TimeLocation: 155 Gordon Baker Road, Suite 400, Toronto, Ontario, M2H 3N5Hybrid with a minimum of two days a week in officeStart Date:...
-
Executive Assistant
1 week ago
Toronto, Ontario, Canada Element Fleet Management Full timeGet started on an exciting career at ElementElement employees make a difference in the lives of others every day. We are re-defining the fleet management industry to be people first, then business – delivering on our promise of a superior client experience. This takes hard work and innovation, and we need more like-minded people on our team.What We NeedWe...
-
Executive Assistant
1 week ago
Toronto, Ontario, Canada CEI Fleet Collision and Safety Full timeGet started on an exciting career at Element Element employees make a difference in the lives of others every day. We are re-defining the fleet management industry to be people first, then business – delivering on our promise of a superior client experience. This takes hard work and innovation, and we need more like-minded people on our team. What We...
-
Executive Assistant
7 days ago
Toronto, Ontario, Canada Leon's Furniture Full timeLFL Group is Currently Hiring an Executive Assistant This demanding role requires a dynamic, experienced, detail-oriented individual with a high energy level and a positive attitude. This is a fully in-office (non-remote) role based out of our Corporate Home Office at 401 & Black Creek Drive. Providing executive-level support while building and sustaining...
-
Executive Assistant
7 days ago
Toronto, Ontario, Canada Legislative Assembly Full timeDo you thrive in a challenging role in a fast-paced environment? Do you wish to contribute to our compelling mission of advancing Ontarians' privacy and information rights?If so, consider this exceptional, full-time opportunity with the Information and Privacy Commissioner of Ontario (IPC).The Executive Assistant reports to the Assistant Commissioner,...
-
Executive Assistant
1 week ago
Toronto, Ontario, Canada Ontario Health Full timeAt Ontario Health, we are committed to developing a strong organizational culture that connects and inspires all team members across the province. Our vision is that together, we will be a leader in health and wellness for all. Our mission is to connect the health system to drive improved and equitable health outcomes, experiences and value.How we work...
-
Executive Assistant
7 days ago
Toronto, Ontario, Canada 123Dentist Full time123Dentist is Canada's oldest and largest dentist-owned network of dental practices with more than 425 locations nationwide and more than 5,000 employees and growing. We provide Canadian dentists anddental practices with an array of non-clinical support and resources, including accounting, HR, marketing, as well as supply & equipment procurement. By...