Bilingual Document Control Coordinator
4 weeks ago
Build Your Career at Aecon
Aecon is known for delivering impactful infrastructure projects that shape our generation. From connecting communities with roads and transit systems, to linking us coast-to-coast with communication networks, and supplying businesses and homes with water infrastructure. Our work involves constructing pipelines for energy transportation, and building airports and ports for national connectivity. Aecon is dedicated to building a sustainable future, prioritizing purpose in leading the infrastructure industry. Our success depends on the diversity, expertise, and teamwork of our employees.
Exciting Opportunity at Aecon Civil
Aecon Civil excels in the market with strong local presence in key markets, contributing to the expansion and enhancement of Canada's infrastructure and transportation networks. We are currently looking for a skilled Document Control Coordinator to join our civil east team in Montreal.
Your Responsibilities:
Document Control System
- Ensure efficient functioning of the document control system for the project
- Create and manage project distribution matrix
- Provide training on document control practices to project team members and external users
- Identify and escalate system issues promptly
- Identify opportunities for process improvement and explore software solutions
Reporting
- Assist in implementing a reporting system to track critical documentation throughout the project lifecycle
- Aid in creating reports in EDMS systems
- Support in preparing the end of project report
- Manage contract submittals and track RFI milestones
Documentation Management
- Oversee project document receipt, control, and access
- Allocate document numbers as per project requirements
- Ensure accurate metadata capture in the EDMS system
- Coordinate document storage process among all parties
- Meet processing and distribution turnaround specifications
- Manage post-construction document archival as per specifications
Requirements:
- 1-5 years of document control experience in a construction environment
- Experience with ACONEX and electronic document management systems
- Proficiency in file management and PDF software
- Intermediate to advanced knowledge of MS Office Applications
- Ability to interpret and implement workflows and standards
- Strong communication skills in French and English
- Organizational skills with an ability to meet deadlines
What Sets Aecon Apart:
- Engaging and inclusive workplace culture
- Commitment to sustainability and becoming a net-zero company by 2050
- Investment in employee development programs
- Wellness benefits and healthcare access
- Tuition reimbursement and recognition programs
- Employee Stock Options and Retirement Savings Plan
Aecon promotes diversity, inclusion, and belonging. We encourage applications from all backgrounds and provide accommodations for the application process if needed.
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