purchasing analyst

5 days ago

Toronto, Ontario, Canada City of Toronto Full time

Job Summary: Seeking a skilled purchasing professional to provide research and analytical support, advice, and training to assigned divisions in Infrastructure and Development Services.

Job Description:

Job Category: Finance, Accounting & Purchasing

Division & Section: Public Health, Operation and Business Services

Job Type & Duration: Permanent, Full-Time

Hourly Rate: $42.88

Shift Information: Monday to Friday, 35 hours per week

Affiliation: L79 Full-Time

Number of Positions Open: 1

Major Responsibilities:

  • Provides research and analytical support, advice and training for assigned divisions in Infrastructure and Development Services relating to purchasing procedures and automated systems.
  • Monitors divisional compliance with City, Provincial and Federal purchasing regulations and requirements.
  • Provides purchasing support in preparing, issuing, receiving, evaluating and awarding of Divisional Purchase Orders (DPOs), and RFQ / RFP / Tenders.
  • Leads contact for the client division(s) with the City of Toronto Purchasing Division (PMMD).
  • Monitors existing blanket contracts and co-ordinates commodity and services estimates across the assigned division(s).
  • Provides support in the development and implementation of purchasing practices for the client division(s).
  • Assists in the development and maintenance of a technical specifications library.
  • Reviews and makes recommendations on divisional stores.
  • Prepares and writes reports and/or purchasing documents for Division staff, Committee and Council concerning purchasing related issues.
  • Attends committees/meetings dealing with procurement matters.
  • Reviews updated statistical techniques of trend analysis including the consumer and industrial price indexes for market information and specific commodity information.
  • Recommends possible time frames, annual estimates, product specifications for term quotations and blanket contracts scheduling.
  • Maintains a running evaluation of the divisional purchasing activities.
  • Researches information on price changes of specific commodities for estimating of future inflation costs and feasibility of extending contracts.
  • Researches and conducts benchmarking studies, and surveys regarding policies, procedures and practices used by other Purchasing functions throughout North America.
  • Researches and prepares reports on corporate issues.
  • Updates and monitors information in databases used for divisional statistics on purchasing activity and policies and procedures.
  • Extracts information from the Financial Information System (SAP) to compile information relating to purchasing activity, history, benchmarking and information.

Key Qualifications:

  • Post-Secondary Education in a related field and/or a purchasing designation or an equivalent combination of education and experience.
  • Considerable experience in practical buying in a municipal or private sector environment.
  • Considerable experience in performing purchasing and materials management functions and analysis related to the areas listed above.
  • Considerable experience in working with large amounts of data and the ability to apply analysis methodologies to complete projects of various terms and complexities.
  • Considerable experience using Microsoft Office Suite to develop and maintain reports, spreadsheets and database information.
  • Considerable experience with the Financial System - SAP logistics module or an equivalent financial information system involving purchasing.

Requirements:

  • Ability to organize and prioritize multiple projects and to work effectively in a fast-paced, consistently changing environment.
  • Ability to work independently with minimum supervision to plan and execute tasks or assignments and work under strict time constraints to meet deadlines.
  • Highly developed interpersonal skills and demonstrated ability to interact effectively with all levels of staff in the organization, outside service agencies and the public in a professional manner.
  • Excellent written and oral communication skills.

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