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Office Manager

1 month ago

Richmond, British Columbia, Canada Teldon Full time
Salary: From $65,000 annually

Teldon Media Group (Teldon) was established in 1969 in Vancouver, BC and our history is firmly rooted in the production of personalized promotional wall calendars - our innovative design and outstanding quality redefined the industry standard and is now the keystone of the company's growth. With over 50 years of industry-leading expertise, Teldon works with many Fortune 500 companies and individuals throughout North America to help businesses connect with their clients, agents, dealers, and prospects.

Position Overview:

We are currently seeking an experienced Office Manager to oversee the daily operations of our office and manufacturing location, managing various administrative tasks and ensuring the smooth functioning of facilities. This role provides comprehensive support to employees, managers, and the President, and acts as the primary contact for vendors, suppliers, and building management. Our ideal candidate is highly organized and a detail-oriented jack-of-all-trades who excels in a fast-paced environment with shifting priorities.

At Teldon, our culture is central to who we are. We strive hard to foster an inclusive, open workplace where every team member feels supported and valued. This position is vital in ensuring our environment not only runs efficiently but also remains a place where our team loves to work. If you're passionate about delivering outstanding service and creating an organized yet fun workplace, we encourage you to apply for this position.

This is an in-office role located at our office in Richmond, BC. Candidates are required to have a valid BC driver's license and a personal vehicle for this position.

What We Offer:

  • A competitive compensation package
  • Extended benefits package (including medical, dental, and paramedical coverage), from day one, with no waiting period
  • Annual Health Spending Account
  • Employer matching RRSP program
  • 3 weeks of vacation per year to start
  • Monday to Friday schedule
  • Onsite gym and access to a personal trainer
  • Free onsite parking
  • A vibrant company culture and lively office environment that values both work and play

Key Responsibilities:

  • Oversee daily administration and facilities management for the office and manufacturing locations, maintaining high service and efficiency standards
  • Manage general administration tasks, including ordering supplies, mail handling, and deliveries coordination
  • Coordinate and maintain office services such as aesthetics, equipment, furniture, supplies, assets, parking, and cleaning
  • Serve as the primary contact for building management, supplies, and vendors
  • Organize internal and external meetings, handling logistics like room setup, technology needs, and catering
  • Plan and execute company events (including office functions, team-building activities and training, holiday parties, and executive retreats), managing logistics, budgets, and deadlines, with meticulous coordination with vendors and stakeholders
  • Monitor administrative expenses, inventory and budgetary controls; assist in preparing the operating budget
  • Coordinate travel itineraries, accommodations, and transportation for team members and executives ensuring seamless experiences
  • Identify and propose ways to improve procedures and efficiencies, researching and recommending vendors and services
  • Contribute to company culture by executing initiatives set forth by senior leadership and Human Resources
  • Complete additional related duties as assigned by leadership

Required Skills & Qualifications:

  • 3+ years of experience as an Office Manager or similar role is required
  • Valid BC Class 5 or 7 driver's license with a clean abstract and a personal vehicle is mandatory for this role
  • Advanced proficiency in MS Office suite (Outlook, Word, Excel, PowerPoint, SharePoint)
  • Exceptional organizational and time management skills, with the ability to prioritize effectively and meet deadlines
  • Strong attention to detail and problem-solving abilities, ensuring accuracy and quality in all activities
  • Excellent verbal and written communication skills in English
  • Strong interpersonal skills with the ability to build relationships with internal and external stakeholders
  • Ability to maintain professionalism, confidentiality, handling sensitive information with discretion
  • Flexibility to adapt to changing priorities and work under pressure in a fast-paced environment
  • Proactive and self-motivated with a commitment to delivering high-quality results

Salary Range: The salary range for this position starts from $65,000 annually. Final compensation will be commensurate with applicable experience and skill level.

We appreciate the interest of all candidates in this position. Please note only those candidates selected for an interview will be contacted.