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Administrative Assistant, Internal Audit
3 months ago
Always there. Anywhere. That's us A team committed to delivering inspired solutions for a better world. We care for our communities and each other, and we are committed to showing up for those who need us. We value and encourage diversity, and we have the courage to do the right thing, even when it's hard.
We're looking for someone who cares about their work and strives for more each day. Someone who challenges the status quo, embraces change, and thrives in a collaborative work environment. If you are someone who approaches work with passion, curiosity and the courage to innovate, then this role is for you
We are looking for an Administrative Assistant to join us in the exciting work we do in the Internal Audit (IA) Team. This position manages the day-to-day administrative requirements of the Internal Audit team independently and through the application of sound knowledge of the business, strong technical skills, and good judgement. The position works closely with a large team of 10 people and is required to work in the office five days per week.
What Else You Get To Do:
- Coordinate departmental group activities and work with other administrative staff across all ATCO Group of Companies to coordinate cross company initiatives
- Provide meeting support by booking meetings and preparing meeting rooms, taking meeting minutes, and ensuring any required documentation is prepared and provided in advance of meetings
- Book travel including flights, hotel, and car rental where needed and prepare travel itineraries for the traveler
- Code and process invoices in the Inspyrus system and maintain expenses for team members
- Prepare, distribute, and compile the results of Client Surveys
- Disseminate final audit reports, including filing on Diligent Boardbooks
- Support team members with the timekeeping process, enter time exceptions, and run monthly and quarterly reports
- Document management of highly confidential and sensitive information, including management of the IA MS Teams site
- Support the compiling of information provided to key stakeholders, including the Audit and Risk Committee
- Coordinate IA employee onboarding and offboarding activities
Who You Are:
- Minimum of a High School Diploma
- 5+ years of experience in Corporate administrative support
- Proficient with Microsoft suite: Teams, Outlook, Word, Excel, PowerPoint and Sharepoint
- Balance conflicting priorities: exhibit sound judgment and demonstrate the ability to make reasonable decisions in the absence of direction
- Exceptional interpersonal, written, and verbal communication skills
- Meticulous self-starter who enjoys working in a team environment, needs minimum supervision, and is able to cope effectively under pressure with shifting priorities
- Strong attention to detail and organizational skills
- Strong work ethic with the flexibility to work overtime as required
- Proven track record to establish effective relationships across all levels of the business including Board members
- Demonstrated ability to perform maturely and professionally ensuring complete confidentiality of sensitive and confidential information.
What We Offer:
- A culture based on caring, integrity, agility, collaboration, and striving for excellence.
- Competitive compensation.
- Flex benefits.
- Tuition assistance program.
- Training and mentorship programs.
- Charitable donation matching.
We would like to thank everyone for their application; however, only those being considered for an interview will be contacted.
Canadian Utilities is part of ATCO Ltd. ATCO delivers inspired solutions for a better world. We are a diversified global corporation with investments in the essential services of Structures & Logistics, Utilities, Energy Infrastructure, Retail Energy, Transportation and Commercial Real Estate. Learn more about how we build communities, energize industries and deliver customer-focused solutions like no other company in the world at
At ATCO, we support a diverse and inclusive environment that values the contributions and perspectives of everyone on the ATCO team. We believe the ATCO team is the foundation of our business and our most valuable asset across our global operations. Without each team members' unique skills, strengths, and knowledge, we simply wouldn't be able to achieve our fundamental vision of delivering life's essential services to our customers around the world.
ATCO is an equal opportunity employer, and we do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status.
