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Research Finance Officer
2 months ago
Administers complex sponsored research grants and specific purpose funded projects. Reconciles complex grants and projects; invoices sponsoring agencies; prepares financial reports on the use of grants and projects. Advises and informs research faculty on financial matters. The job requires exercise of judgment and knowledge of University, Granting Agency, and accounting policies and procedures.
Key Responsibilities:- Oversees own portfolio of complex research grants and specific purpose funded projects. Works independently with no direct supervision.
- Interprets Agency guidelines and University policies to ensure that the administration and use of funds are in compliance.
- Prepares invoices and financial statements to sponsoring agencies according to terms & conditions of Agency & University policies & procedures.
- Prepares complex reconciliation of grants and projects, reviewing & maintaining budgets, initiating and following up on collection of funds due to the University, inactivating grants and projects, and monitoring deposit of funds.
- Creates awards tasks in Workday to track and monitor progress for invoicing, financial statement preparation, and initiating refunds for research grants.
- Creates new subrecipients in Workday to facilitate advancing of funds to collaborating institutions.
- Reviews Supplier Invoices for payments to advance funds to collaborating institutions to ensure the appropriateness of transfer and that procedures are adhered to.
- Reviews expenditures & accounting journals as requested, exercising judgment in determining appropriateness of transaction in relation to University policy and Agency terms and conditions.
- Reviews research grant and budget set-up initiated from Research Services.
- Creates non-Canadian currency invoices for submission to sponsors.
- Identifies and reviews cash receipts, EFT and wire payments to ensure correct allocation of funds to the appropriate grant and project.
- Prepares foreign exchange budget adjustment report for non-Canadian currency payments received from sponsors.
- Reviews and approves Cash Sales Transactions in Workday and coordinates with Departments to reclassify unearned revenue to the appropriate spend category.
- Updates Grant Manager Role Assignments in Workday per written delegation of signing authority approvals received from Principal Investigators.
- Assists in over expenditure monitoring of grants and projects.
- Advises and provides authoritative advice to Faculty, Department Administrators, and Department Heads regarding: Financial information pertaining to their research grants and projects; granting agency policies and contract terms; University policies and procedures.
- Communicates with Research Services, Industry Liaison, Faculty, and administrative personnel.
- Answers non-routine enquiries concerning research grants and specific purpose projects.
- Trains new staff, provides training to departmental administrators and participates in Faculty visits.
- Assists internal and external auditors as required.
- Functions as a trainer in the Finance training program by providing training for faculty and staff at UBC and participates in site visits as needed. Conducts Finance Training workshops.
- Performs other duties related to the qualifications and requirements of the job.
- High school graduation, plus Diploma in Accounting or Payroll CPA Level 2, plus four years of related experience, or an equivalent combination of education and related experience.
- Willingness to respect diverse perspectives, including perspectives in conflict with one's own.
- Demonstrates a commitment to enhancing one's own awareness, knowledge, and skills related to equity, diversity, and inclusion.
Completion of 75% of the requirements for the CPA program, or post-secondary education and enrolment in a 3rd or 4th year professional accounting program. Experience and demonstrated ability in performing complex and detailed reconciliations is required. Experience in a complex operational accounting environment is required. Demonstrated proficiency of accounting principles. Good organizational skills and an ability to work effectively under pressure independently and within a team environment. High degree of analytical accuracy, thoroughness, dependability, and attention to detail. Excellent communication skills and assertiveness skills. Tact and discretion are essential. Must be able to multi-task and set appropriate priorities. Competent with the use of Microsoft Office software (Outlook, Word, Excel, MS-Teams, PowerPoint). Intermediate to Advanced MS Excel knowledge is required. Knowledge of Workday required.
