Summer Public Affairs Officer

3 weeks ago

Ottawa, Ontario, Canada The First Nations Financial Management Board (FMB) Full time

THIS IS A TEMPORARY FULL TIME ROLE - 8 WEEKS

Position Overview

As part of FMB's Public Affairs team, the Summer Public Affairs Officer will support one or more areas in Events, Communications or Government Relations.

Accountabilities

Events

  • Supports the coordination of events including conferences, seminars, dinners, and training sessions;
  • Ensures that events progress seamlessly by following established procedures, collaborating with other employees, and ensuring accuracy;
  • May be asked to source venues and obtain quotes,
  • May be asked to assist liaising with caterers, exhibitors, delegates, and speakers;
  • Maintains detailed and accurate event files such as exhibitor databases, contract, and financial information;
  • Supports the co-ordination of materials and delivery of materials to events;
  • Collaborates with other staff to help develop promotional materials for the event;
  • Delivers excellent client service throughout the client or potential client experience.
  • Provides administrative support to other members of event planning staff.

Communications

  • Supports the gathering, research, and preparation of corporate communications materials;
  • Maintains calendars and media lists;
  • Assists in organizing and execution of campaigns; Participates in brainstorming and planning sessions;
  • Assist in tracking media coverage or Public Relations metrics;
  • Builds and maintains strong relations with FMB Business lines;
  • Strong understanding of our audience; ability to utilize key demographics to target communications efforts;
  • Keeps aware of external partners/business environment and industry news;
  • Supports preparation of marketing materials including presentation kits, direct mail, print and web advertising, newsletters, articles, blogs, e-mail campaigns, and internal marketing messages;
  • Provides support maintaining FMB's social media channels, including content development monitoring, issues management, scheduling and analytics;
  • Undertakes general administrative and clerical duties.

Government Relations

  • Supports the Public Affairs team in FMB's engagement with governments and politicians;
  • Assists in monitoring, analysing, and curating media for sector issues and matters relating to FMB and its relationship with government.
  • Monitors news media and government sources for potential changes in regulatory and legislative areas to ensure that FMB reacts effectively to impacts on its operations;
  • Assists in cultivating cultural awareness initiatives to strengthen relationships between First Nations organizations, government officials, and key stakeholders
  • Works collaboratively with internal and external partners, to support a substantial calendar of government and government-related events.
  • May be asked to support organizing and coordinating meetings, presentations and special events;
  • Prepares reports and presentations;
  • Undertakes general administrative and clerical duties.

Qualifications

  • Must be aged years to participate in the Canada Summer Jobs program;
  • Must be a permanent resident of Canada, a Canadian Citizens or legally permitted and protected under the Immigration and Refugee protection during the period of employment;
  • Understanding of public affairs in an area of Events, Communications or Government Relations;
  • Willingness to follow industry trends and current methods;
  • Experience working with Indigenous Governments, organizations and communities considered a strong asset;
  • Strong communicator with a strong command of written and spoken English; French language skills considered an asset;
  • Well-organized, with the ability to work within deadlines; analytical mind with attention to detail;
  • Effective working skills in Microsoft Suite.

Work Conditions

  • This position is based in Ottawa, Ontario. Hybrid work may be considered.

What We Offer

  • $25 per hour
  • Flexible 35-hour work week
  • Supportive work environment with work-life balance
  • Hybrid work arrangements
  • Professional development & career growth opportunities
  • Enriching and meaningful work with a passionate and dedicated team

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