Admissions and Recruitment Assistant

Found in: beBee jobs CA - 2 weeks ago

Halifax, Nova Scotia, Canada NSCAD University Full time

Reporting to the Manager, Admissions and Recruitment Services, the Admissions and Recruitment Assistant is responsible for assisting with the efficient operation of the admissions and recruitment functions. This includes providing accurate information about admissions requirements and procedures to prospective students and updates to applicants on the status of their application throughout the admissions process. The primary function is to help receive and process a high volume of student application materials, respond to inquiries and aid in the preparation digital applications for adjudication.

Qualifications

Bachelor's degree required and at least two (2) years of related experience or (an equivalent combination of education and experience). Previous expereince in a post secondary environment is an asset. Proficiency in the use of Microsoft Office. Experience using the administrative functions of a student information system (Colleague, Banner, Datatel, PeopleSoft, etc.) or similar enterprise database system, and experience in the use of a CRM is an asset. Excellent organizational skills, ability to work independently, meet deadlines and provide information accurately and quickly upon request. Excellent interpersonal skills, ability to work effectively in cooperation with colleagues in a team environment.

Responsibilities
  • Answers questions regarding: admission criteria and deadlines, academic programs, and general enquiries.
  • Refers prospective students to Recruitment staff for meetings as appropriate. Updates contact records and helps maintain automatic correspondence protocols through a CRM.
  • Assists with the application and admission process, including dissemination of information, receiving application materials and fees, ongoing correspondence with applicants throughout the application process, data entry.
  • Assists with the creation and maintenance of digital records for applicants and students using ezRecruit and leadsquared CRM/application and Elucian Colleague.
  • Assists in the coordination of virtual and in-person events related to admissions and recruitment.
  • Assists with NSCAD Tours, including monitoring the online tour booking system.
  • Reception, responding to inquiries, appointments, screening mail, telephone messages, and faxes.
  • Prepares correspondence, and other materials using word processing, spreadsheet and database applications.
  • Provides general office support as needed


The University will begin considering applicants on April 22, 2024 and continue until the position is filled. We appreciate all applicants, however only those selected to move forward in the competition will be contacted. This position is being advertised internally and externally concurrently. Bargaining unit employees for NSGEU Local 82 are given first consideration.

All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents of Canada will be given priority in this search. NSCAD university encourages applications from Indigenous persons, racially visible persons, persons with a disability, women, and all candidates who would contribute to the diversity of our community.

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