Assistant to Councillors

3 weeks ago

Vancouver, British Columbia, Canada City of Vancouver Full time
Assistant to CouncillorsRequisition ID: 41552

Organization
Located on the traditional, ancestral and unceded lands of the xwməθkwəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and səlilwətaɬ (Tsleil-Waututh) Peoples, Vancouver has a commitment to becoming a City of Reconciliation. Vancouver consistently ranks as one of the world's most liveable cities and is working towards being the greenest city in the world. Named among Canada's Top 100 Employers, BC's Top Employers, and Canada's Greenest Employers, the City of Vancouver seeks colleagues who can help shape and embody our core commitments to sustainability, reconciliation, equity and outstanding quality of life for all residents.

Consider joining our committed team of staff and being part of an innovative, inclusive and rewarding workplace.

Main Purpose and Function
As a member of the Council Support Office team, this position plays a key role in providing confidential administrative support to assigned Council members so that Councillors are able to focus on their duties as members of Council.

Specific Duties/Responsibilities
This position is responsible for providing a range of complex administrative support to their assigned members of Council.Provides confidential, proactive administrative support to their assigned Councillors;Manages multiple calendars, and supports assigned Councillors with the planning, organization and management of the Councillor's daily schedules to prioritize meetings, events and other requests that optimizes the Councillor's available time;Formats and supports the submission process of members' motions on behalf of their assigned members of Council;Ensures that Councillors have access to relevant information including invitations, detailed instructions related to scheduled commitments and speaking engagements, background materials, reports and presentations in preparation for meetings, conferences and events;Manages and coordinates responses to incoming correspondences addressed to Councillors;Receives, tracks and coordinates the resolution of enquiries and complaints from the public and/or media for the Councillors;Conducts research related to conferences, community events and engagements, travel and training events, and assembles research information in a manageable context which includes digital and hard copies;Supports and coordinates Freedom of Information requests with their assigned Councillors;Arranges travel and accommodation for their assigned Councillors;Tracks and reconciles Councillors' expenses;Manages time effectively and efficiently. The work requires the use of tact, discretion, confidentiality and considerable independence of judgment and action to be exercised within established policy and guidelines. Accuracy and attention to detail are also essential;On a daily basis, balances the individual and competing requests for service from multiple Councillors;Works closely with other Councillors' Assistants as a member of the Council Support team, and maintains liaisons with all Members of Council including the Mayor, staff in the Mayor's Office and the City Manager's Office, both frontline and senior City staff, and external parties such as the media, the public, and other government organizations.Other duties/responsibilities as assigned
Minimum Qualification Requirements
Education and Experience:
Courses in Office Administration and considerable experience in a progressively senior executive assistant role in a municipal government or an equivalent combination of education and experience.

Knowledge, Skills and Abilities:Considerable knowledge of local government and the role of the Mayor and Council, the City's organizational structure, and function of the City's departments, the Mayor and Council Expense By-law, other pertinent by-laws and policies, and records management practices.Thorough knowledge of Microsoft Office applications, SAP, EmPro, Chrome River.Ability to effectively and efficiently work for multiple officials.Ability to maintain effective working relationships with elected and appointed officials, staff and members of the public.Ability to exercise tact and discretion in a variety of complexity including enquiries and complaints received by phone, in person, or written correspondence from the public and media with little supervision.Excellent organizational skills and proven ability to handle multiple projects.Ability to anticipate and plan in advance solutions to problems and issues so they are managed in an efficient and effective manner.Ability to manage multiple tasks and projects and including the ability to change priorities in a high demand environment;Excellent customer service skills and strong attention to details, accuracy and timeliness;arrange and coordinate meetings of various sizes and complexity involving both internal and external parties.Ability to work calmly and effectively under pressure, while exercising tact, diplomacy, and excellent judgment;Ability to research issues by locating, compiling, and summarizing relevant information.Excellent interpersonal skills.Proven team member skills.Excellent written and verbal skills with a thorough knowledge of business English including sentence structure, grammar and punctuation.
Where operationally appropriate and subject to change, the City of Vancouver has a Flexible Work Program. This program allows staff to work remotely 1 – 4 days a week from locations that are a daily commutable distance from their work at a City worksite. At this time this position is eligible to be part of the Flexible Work Program.

Business Unit/Department: City Clerk's Office

Affiliation: CUPE 15 Non Pks

Employment Type: Temporary Full Time

Position Start Date: June, 2024

Position End Date: January 3, 2025

Salary Information: Pay Grade GR-019: $34.3 to $40.34 per hour

Application Close: May 31, 2024

At the City of Vancouver, we are committed to recruiting a diverse workforce that represents the community we so proudly serve. Indigenous peoples, people of colour, 2SLGBTQ+ persons including all genders and persons with disabilities are encouraged to apply. Accommodations will be provided upon request during the selection process. Learn more about our commitment to diversity and inclusion.

Before you click Apply now

Once you start your application you can save your work and leave the applications page, however please remember to submit your profile to the specific job requisition before the posting closing date.

In addition to uploading your cover letter and resume, part of the application process may include answering application questions related to the preferred requirements of the role which may take approx. 5-10 minutes. Cover letters should express interest and highlight additional information relevant to the position and resumes should include a summary of skills and experience related to the position.

Apply here

  • Assistant to Councillors

    1 week ago

    Vancouver, British Columbia, Canada The City of Vancouver Full time

    Requisition ID:41552OrganizationLocated on the traditional, ancestral and unceded lands of the xwməθkwəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and səlilwətaɬ (Tsleil-Waututh) Peoples, Vancouver has a commitment to becoming a City of Reconciliation. Vancouver consistently ranks as one of the world's most liveable cities and is working towards...

  • Assistant to Councillors

    1 week ago

    Vancouver, British Columbia, Canada City of Vancouver Full time

    Main Purpose and Function As a member of the Council Support Office team, this position plays a key role in providing confidential administrative support to assigned Council members so that Councillors are able to focus on their duties as members of Council. Specific Duties/Responsibilities This position is responsible for providing a range of...

  • Assistant to Councillors

    1 week ago

    Vancouver, British Columbia, Canada The City of Vancouver Full time

    Requisition ID:37766CompanyLocated on the traditional, ancestral and unceded lands of the xwməθkwəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and səlilwətaɬ (Tsleil-Waututh) Peoples, Vancouver has a commitment to becoming a City of Reconciliation. Vancouver consistently ranks as one of the world's most liveable cities and is working towards being...

  • administrative assistant

    1 week ago

    Vancouver, British Columbia, Canada Yearn To Learn Inc. Full time

    Durée de l'emploi: PermanentLangue de travail: AnglaisHeures de travail: 40 hours per weekEducation: Expérience: EducationCollege/CEGEP or equivalent experienceAsset languagesMandarinTasksArrange and co-ordinate seminars, conferences, etc.Assist with staff consultation and grievance proceduresCoordinate the activities of the HR department in order to...

  • construction worker

    1 week ago

    Vancouver, British Columbia, Canada To, Michael Full time

    Education: Expérience: EducationNo degree, certificate or diplomaWork site environmentOutdoorsAt heightsNoisyDustyWork settingVarious locationsConstruction siteTasksLoad, unload and transport construction materialsClean and lubricate cranesErect and dismantle concrete forms, scaffolding, ramps, catwalks shoring and barricadesMix, pour and spread materials...

  • Construction Worker

    1 week ago

    Vancouver, British Columbia, Canada To, Michael Full time

    Education: Expérience:Education: No degree, certificate or diplomaWork site environment: Outdoors At heights Noisy DustyWork setting: Various locations Construction siteTasks: Load, unload and transport construction materials Clean and lubricate cranes Erect and dismantle concrete forms, scaffolding, ramps, catwalks shoring and barricades Mix, pour and...

  • Administrative Assistant

    1 week ago

    Vancouver, British Columbia, Canada Yearn To Learn Inc. Full time

    Work Term: Permanent Work Language: English Hours: 40 hours per week Education: College/CEGEP Experience: 1 year to less than 2 years- or equivalent experienceAsset languages: MandarinTasks: Record and prepare minutes of meetings, seminars and conferences Determine and establish office procedures and routines Schedule and confirm appointments Answer...

  • Driver

    1 week ago

    Vancouver, British Columbia, Canada Bumper to Bumper Full time

    Job Description:At Bumper to Bumper, we offer challenging and rewarding career opportunities and are proud to be Canada's leader in the distribution of automotive parts, tools and equipment to the automotive aftermarket. Our culture is built on professional excellence, collaboration, innovation and entrepreneurialism. We provide the tools and opportunities...

  • Counter Sales Representative

    1 week ago

    Vancouver, British Columbia, Canada Bumper to Bumper Full time

    At Bumper to bumper, we offer challenging and rewarding career opportunities and are proud to be Canada's leader in the distribution of automotive parts, tools and equipment to the automotive aftermarket. Our culture is built on professional excellence, collaboration, innovation and entrepreneurialism. We provide the tools and opportunities to help our...

  • Administrative Assistant

    1 week ago

    Vancouver, British Columbia, Canada Ready to go moving Services Inc Full time

    Education: Secondary (high) school graduation certificate Experience: 1 year to less than 2 yearsTasks: Record and prepare minutes of meetings, seminars and conferences Answer telephone and relay telephone calls and messages Compile data, statistics and other information Order office supplies and maintain inventory Greet people and direct them to contacts or...

  • Program Coordinator: Supported Child Development

    1 week ago

    Vancouver, British Columbia, Canada Sea to Sky Community Services Full time

    Location:downtown Squamish, BCCompensation:$40.32/hour or $73,382/yearHours of Work: 35 hrs/week, Mon-Fri, 8:30-4:30 with flexible hours as neededTerm: Permanent position, no end dateABOUT SSCS:SSCS is a leading social service provider in BC's Sea to Sky Corridor. We provide high quality programs to enhance the lives of residents at every age and stage of...

  • Budtender

    1 week ago

    Vancouver, British Columbia, Canada Sea to Sky Cannabis Dispensary Full time

    About usSea to Sky Cannabis Dispensary is a small business in Vancouver, BC V5X 3T5. We are professional, agile, innovative, and our goal is to Be the best dispensary, Canada-wide.Our work environment includes: Growth opportunities Relaxed atmosphere Company perks Lively atmosphere Casual work attire Safe work environmentResponsibilities: Provide customer...

  • Association Management Coordinator

    1 week ago

    Vancouver, British Columbia, Canada Sea To Sky Meeting Management Inc. Full time

    ABOUT SEA TO SKY MEETING AND ASSOCIATION MANAGEMENT INC:Sea to Sky Meeting and Association Management Inc. (Sea to Sky) is an award-winning company founded in 2001. Our core business is providing conference, event and association management services to associations and organizations around the world. Our clients include individuals, provincial, national and...

  • IT Support

    3 weeks ago

    Vancouver, British Columbia, Canada Sea to Sky Network Solutions Full time

    About Us Sea to Sky is a leading Managed Service Provider based in Vancouver, working with a cross section of businesses, municipalities, and communities across British Columbia. We are a small team of fantastic people, providing the best IT Support possible to the best customers in the city (and beyond). We work hard, we have fun, and we're growing - so...

  • IT Support

    1 month ago

    Vancouver, British Columbia, Canada Sea to Sky Network Solutions Full time

    About Us Sea to Sky is a leading Managed Service Provider based in Vancouver, working with a cross section of businesses, municipalities, and communities across British Columbia. We are a small team of fantastic people, providing the best IT Support possible to the best customers in the city (and beyond). We work hard, we have fun, and we're growing - so...

  • Community Engagement

    1 week ago

    Vancouver, British Columbia, Canada Power To Be Adventure Therapy Full time

    Overall Purpose:Power To Be is a non-profit organization that creates access to nature for youth, families, and adults living with cognitive, physical, financial, and social barriers. We support the discovery of limitless abilities through nature-based programs. Working with Power To Be is an opportunity to be part of impactful and lasting societal change.We...

  • Behaviour & Welfare Coordinator

    1 week ago

    Vancouver, British Columbia, Canada The British Columbia Society for the Prevention of Cruelty to Animals (BC SPCA) Full time

    Thursday, March 28, 2024 If you are up for the challenge and would like to be considered for this position, we would like to hear from you. The British Columbia Society for the Prevention of Cruelty to Animals (BC SPCA) is looking to fill the following career opportunity: STATUS: Permanent; Full-Time SHIFT: 35 hours per week CLASSIFICATION: Exempt ...

  • Cosmetic Injector

    1 week ago

    Vancouver, British Columbia, British Columbia, Canada Road To Hana Counselling and Wellness Full time

    About The RoleWe are looking for an experienced Cosmetic Injector to join our team! We are not looking for someone who wants to make sales, but someone who wants to make people feel their best. This role needs to be filled by someone who will be very honest and open with our clients so they can choose the treatments that genuinely are the best for them. If...

  • Assistant to Councillors

    3 weeks ago

    Vancouver, Canada The City of Vancouver Full time

    **Requisition ID**:39433 **Organization** Located on the traditional, ancestral and unceded lands of the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and səlilwətaɬ (Tsleil-Waututh) Peoples, Vancouver has a commitment to becoming a City of Reconciliation. Vancouver consistently ranks as one of the world’s most liveable cities and is...

  • Assistant to Councillors

    1 week ago

    Vancouver, Canada The City of Vancouver Full time

    **Requisition ID**:41552 **Organization** Located on the traditional, ancestral and unceded lands of the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and səlilwətaɬ (Tsleil-Waututh) Peoples, Vancouver has a commitment to becoming a City of Reconciliation. Vancouver consistently ranks as one of the world’s most liveable cities and is...

  • Assistant to Councillors

    1 month ago

    Vancouver, Canada City of Vancouver Full time

    Main Purpose and Function As a member of the Council Support Office team, this position plays a key role in providing confidential administrative support to assigned Council members so that Councillors are able to focus on their duties as members of Council. Specific Duties/Responsibilities This position is responsible for providing a range of...

  • Assistant to Councillors

    3 weeks ago

    Vancouver, Canada The City of Vancouver Full time

    **Requisition ID**:37766 **Company** Located on the traditional, ancestral and unceded lands of the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and səlilwətaɬ (Tsleil-Waututh) Peoples, Vancouver has a commitment to becoming a City of Reconciliation. Vancouver consistently ranks as one of the world’s most liveable cities and is working...

  • Assistant to Councillors

    1 month ago

    Vancouver, Canada City of Vancouver Full time

    Assistant to CouncillorsRequisition ID: 41552 OrganizationLocated on the traditional, ancestral and unceded lands of the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and səlilwətaɬ (Tsleil-Waututh) Peoples, Vancouver has a commitment to becoming a City of Reconciliation. Vancouver consistently ranks as one of the world’s most liveable...

  • Assistant to Councillors

    1 month ago

    Vancouver, Canada City of Vancouver Full time

    Requisition ID: 41552  OrganizationLocated on the traditional, ancestral and unceded lands of the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and səlilwətaɬ (Tsleil-Waututh) Peoples, Vancouver has a commitment to becoming a City of Reconciliation. Vancouver consistently ranks as one of the world’s most liveable cities and is working...

  • Assistant to Councillors

    1 month ago

    Vancouver, Canada City of Vancouver Full time

    Requisition ID: 41552    Organization Located on the traditional, ancestral and unceded lands of the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and səlilwətaɬ (Tsleil-Waututh) Peoples, Vancouver has a commitment to becoming a City of Reconciliation. Vancouver consistently ranks as one of the world’s most liveable cities and...

  • Assistant to Councillors

    1 month ago

    Vancouver, Canada City of Vancouver Full time

    Requisition ID: 41552 Organization Located on the traditional, ancestral and unceded lands of the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and səlilwətaɬ (Tsleil-Waututh) Peoples, Vancouver has a commitment to becoming a City of Reconciliation. Vancouver consistently ranks as one of the world's most liveable cities and is working...

  • Mayor's Office Administrative Assistant

    3 weeks ago

    Vancouver, Canada The City of Vancouver Full time

    **Requisition ID**:37991 **Company** Located on the traditional, ancestral and unceded lands of the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and səlilwətaɬ (Tsleil-Waututh) Peoples, Vancouver has a commitment to becoming a City of Reconciliation. Vancouver consistently ranks as one of the world’s most liveable cities and is working...

  • Speaker of Council

    3 weeks ago

    Vancouver, Canada Alma Mater Society of UBC Vancouver Full time

    **Position title**: Speaker of Council **Length of Term**: December 2023 - April 2024 **Reports to**: Human Resources Committee **Employee status**: Term, Appointed **Hours per week**: 10 **Compensation**: Tier 5 - $20.00 per hour Position Purpose The Speaker of Council is a non-voting member of Council who facilitates AMS Council...

  • Part Time Nanny- Short Term

    2 months ago

    Vancouver, Canada Sunhouse Babysitting Agency Full time

    Sunhouse Babysitting Agency is hiring a part time nanny **ABOUT THE FAMILY**: Mom is a councillor running a holistic practice in East Vancouver working with families, youth, perinatal birthing people and the neurodiverse population. She has 2 children and is currently looking for a part time nanny to help run her busy household and also assist with the...

  • Administrative Assistant

    4 weeks ago

    Vancouver, Canada Yearn To Learn Inc. Full time

    Work Term: Permanent - Work Language: English - Hours: 40 hours per week - Education: College/CEGEP - Experience: 1 year to less than 2 years - or equivalent experience **Asset languages**: - Mandarin **Tasks**: - Arrange and co-ordinate seminars, conferences, etc. - Assist with staff consultation and grievance procedures - Coordinate the activities of the...

  • Speaker of Council

    6 days ago

    Vancouver, Canada Alma Mater Society of UBC Vancouver Full time

    The Alma Mater Society (AMS) is the University of British Columbia’s (UBC) student society, and works to improve the academic, social and personal lives of the 56,000 UBC students at its Vancouver campus. The AMS also runs nine food and beverage outlets, a catering and conference operation, and the AMS Student Nest, providing on-campus employment...

  • administrative assistant

    3 weeks ago

    Vancouver, Canada Yearn To Learn Inc. Full time

    Durée de l'emploi: PermanentLangue de travail: AnglaisHeures de travail: 40 hours per weekEducation: Expérience: EducationCollege/CEGEP or equivalent experienceAsset languagesMandarinTasksArrange and co-ordinate seminars, conferences, etc.Assist with staff consultation and grievance proceduresCoordinate the activities of the HR department in order to...

  • administrative assistant

    4 weeks ago

    Vancouver, Canada Yearn To Learn Inc. Full time

    Durée de l'emploi: PermanentLangue de travail: AnglaisHeures de travail: 40 hours per weekEducation: Expérience: EducationCollege/CEGEP or equivalent experienceAsset languagesMandarinTasksArrange and co-ordinate seminars, conferences, etc.Assist with staff consultation and grievance proceduresCoordinate the activities of the HR department in order to...

  • administrative assistant

    4 weeks ago

    Vancouver, Canada Yearn To Learn Inc. Full time

    Work Term: PermanentWork Language: EnglishHours: 40 hours per weekEducation: College/CEGEPExperience: 1 year to less than 2 years or equivalent experienceAsset languagesMandarinTasksArrange and co-ordinate seminars, conferences, etc.Assist with staff consultation and grievance proceduresCoordinate the activities of the HR department in order to ensure they...

  • administrative assistant

    2 weeks ago

    Vancouver, Canada Yearn To Learn Inc. Full time

    Work Term: PermanentWork Language: EnglishHours: 40 hours per weekEducation: College/CEGEPExperience: 1 year to less than 2 years or equivalent experienceAsset languagesMandarinTasksArrange and co-ordinate seminars, conferences, etc.Assist with staff consultation and grievance proceduresCoordinate the activities of the HR department in order to ensure they...

  • Construction Worker

    3 weeks ago

    Vancouver, Canada To, Michael Full time

    Education: - Expérience: **Education**: - No degree, certificate or diploma **Work site environment**: - Outdoors - At heights - Noisy - Dusty **Work setting**: - Various locations - Construction site **Tasks**: - Load, unload and transport construction materials - Clean and lubricate cranes - Erect and dismantle concrete forms, scaffolding, ramps,...

  • construction worker

    4 weeks ago

    Vancouver, Canada To, Michael Full time

    Education: No degree, certificate or diplomaExperience: Experience an assetWork site environmentOutdoorsAt heightsNoisyDustyWork settingVarious locationsConstruction siteTasksLoad, unload and transport construction materialsClean and lubricate cranesErect and dismantle concrete forms, scaffolding, ramps, catwalks shoring and barricadesMix, pour and spread...

  • construction worker

    3 weeks ago

    Vancouver, Canada To, Michael Full time

    Education: No degree, certificate or diplomaExperience: Experience an assetWork site environmentOutdoorsAt heightsNoisyDustyWork settingVarious locationsConstruction siteTasksLoad, unload and transport construction materialsClean and lubricate cranesErect and dismantle concrete forms, scaffolding, ramps, catwalks shoring and barricadesMix, pour and spread...