Administrative Assistant

1 week ago


Vancouver, British Columbia, Canada Yearn To Learn Inc. Full time

Work Term:
Permanent

  • Work Language: English
  • Hours: 40 hours per week
  • Education: College/CEGEP
  • Experience: 1 year to less than 2 years
- or equivalent experience

Asset languages:

  • Mandarin

Tasks:

  • Record and prepare minutes of meetings, seminars and conferences
  • Determine and establish office procedures and routines
  • Schedule and confirm appointments
  • Answer telephone and relay telephone calls and messages
  • Answer electronic enquiries
  • Order office supplies and maintain inventory
  • Greet people and direct them to contacts or service areas
  • Open and distribute regular and electronic incoming mail and other material and coordinate the flow of information
  • Type and proofread correspondence, forms and other documents
  • Oversee the preparation of reports
  • Oversee development of communication strategies
  • Manage contracts
  • Establish and implement policies and procedures
  • Consult with clients after sale to provide ongoing support
  • Assign, coordinate and review projects and programs
  • Work with mínimal supervision
  • Organize and administer staff consultation and grievance procedures
  • Provide customer service
  • Advise senior management
  • Oversee the analysis of employee data and information
  • Work with the marketing department to understand and communicate marketing messages to the field
  • Plan, organize, direct, control and evaluate daily operations

Computer and technology knowledge:

  • Google Docs
  • MS Excel
  • MS Office
  • MS PowerPoint
  • MS Word
  • MS Windows
  • Adobe Acrobat Reader
  • Adobe Photoshop
  • Electronic mail
  • MS Outlook
  • Social Media

Technical terminology:

  • Business

Area of specialization:

  • Reports and records
  • Invoices

Transportation/travel information:

  • Own transportation

Work conditions and physical capabilities:

  • Work under pressure
  • Tight deadlines
  • Attention to detail
  • Large workload

Personal suitability:

  • Excellent oral communication
  • Excellent written communication
  • Flexibility
  • Organized
  • Reliability
  • Team player
  • Adaptability
  • Quick learner

Screening questions:

  • Are you available for the advertised start date?
  • Are you currently legally able to work in Canada?
  • Do you have previous experience in this field of employment?
  • Do you have the necessary equipment for remote work (i.e. internet, home office, etc.)?
  • What is the highest level of study you have completed?
  • What is your current field of study?
  • What is your current level of study?

Health benefits:

  • Health care plan

Financial benefits:

  • Commission

Long term benefits:

  • Group insurance benefits

Other benefits:

  • Paid time off (volunteering or personal days)
  • Parking available


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