Office Administration Clerk

4 weeks ago

Vancouver, British Columbia, Canada Canadian Red Cross Full time

Title : Office Administration Clerk

Employee Working Location : In-person (Richmond, BC)

Employment Status : Temporary F ull-time (2 months)

Salary Band : $ 21.00 / hour

The Canadian Red Cross (CRC) - an inspirational not for profit organization, helps people and communities in Canada and around the world in times of need and supports them in strengthening their resilience. As a Canada's Best Employers 2024, we are committed to having an accessible, diverse, inclusive, and barrier-free work environment.

In this role, you will :

  • Review the Monthly Equipment Status Report (ESR) and follow up with clients or healthcare professionals regarding the ERSs that were not returned.
  • Confirm with clients that equipment is still in use and in good working condition, and advise the Assistant Coordinator when equipment needs return or repair.
  • Track the progress of ESR follow-up on the shared ESR spreadsheet; regarding returned ESR letters by contacting the client/family or the health care professional to update records with current client information; respond to client incidents and prepare incident reports promptly.
  • Work in collaboration with the Partner Services Associate, interpret and follow the program policies and contract provisions and communicates them to health professionals and clients as required.
  • Report and consult with Assistant Coordinator regarding vulnerable client needs.
  • Forward inquiries from clients, healthcare professionals, and the public to the Assistant Coordinator regarding program eligibility.
  • Integrate volunteer resources within the scope of responsibilities, as required.
  • Participate in disaster planning, preparation and response, as required.

What we are looking for :

  • One year of administrative work and office procedures and one year of customer service experience.
  • Experience working with vulnerable clients and their families. Experience working with volunteers is considered an asset.
  • Fluency in English is required. French is an asset.
  • Computer proficiency with Windows, Outlook, and Microsoft Office.
  • Ability to effectively prioritize, organize and execute tasks in a high-pressure and fast-paced environment.
  • Strong interpersonal skills including the ability to manage conflict and difficult situations and show empathy.
  • Standard First Aid training, or willingness to take training.
  • Knowledge of medical equipment and the ability to lift and carry 23 kg (50 lbs) would be considered assets.

Working conditions :

  • The typical work week will be from Monday to Friday 8 am to - 4 pm (may be flexible) with 35 hours per week.
  • The majority of the work is performed in an office and warehouse environment.
  • The candidate must be between 18 and 30 years of age (inclusive) at the start of employment.
  • The candidate must be a Canadian Citizen, permanent resident, or person on whom refugee protection has been conferred under the Immigration and Refugee Protection Act*. International students are not eligible.
  • Eligibility to work in Canada: At this time, we welcome applications from candidates eligible to work in Canada. If you are not a citizen or permanent resident of Canada, we encourage you to carefully review your visa to find out whether you are eligible to work in the job you are considering applying for. Refer to our FAQ for more information.
  • If you are selected for this role, you will be required to complete a successful pre-employment screening process which includes a satisfactory Enhanced Police Information Check (E-PIC).
  • Full vaccination against COVID-19 is mandatory for this position and operation.

#RegularRecruitment #SummerJobs

Salary Band:
$21.00

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