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Administrative Assistant

1 month ago

Sydney, Nova Scotia, Canada Government of Nova Scotia Full time
About Us

Join the team at the Department of Community Services (DCS), where we offer a variety of programs and services to support Nova Scotians, focusing on areas such as Child and Family Wellbeing, Employment Support Services, Income Assistance, Homelessness and Supportive Housing, and Disability Support Program.

We strive to empower vulnerable individuals to lead independent, self-reliant, and secure lives, working collaboratively across the province to achieve positive outcomes for all.

About Our Opportunity

Excited to be part of a dynamic clerical team?

As a Secretary, you'll play a crucial role in the department's administrative operations, supporting staff and ensuring efficiency.

You'll be the friendly face at the front desk, assisting visitors and backing up your team with reliable support. If you're passionate about maintaining smooth operations and creating a positive first impression, we want you on our team.

Primary Accountabilities

In this role, you'll need to be efficient, confidential, and adaptable in a fast-paced environment. Your tasks will be essential in meeting deadlines and ensuring seamless operations. Your key responsibilities will include:

  • Maintaining and organizing files using the STAR/STOR system for quick and accurate information retrieval.
  • Managing documents - faxing, copying, scanning, and filing.
  • Handling Freedom of Information and Protection of Privacy requests promptly.
  • Efficiently processing incoming and outgoing mail.
  • Responding to inquiries and directing calls to the right contacts.
  • Ensuring confidentiality when handling various documents, including typing reports and entering client notes into the system.
  • Keeping files and documentation organized and up-to-date.
  • Scheduling meetings and managing calendars effectively.
Qualifications and Experience

You should have a one-year business course and at least two years of administrative support experience or an equivalent combination of training and experience. You excel in a team environment, are proficient in Microsoft programs, and can work autonomously in a fast-paced setting. Your attention to detail, organizational skills, and ability to maintain positive relationships are key. Familiarity with the Integrated Case Management system is a plus.

Equivalency

We value diverse backgrounds and consider equivalent combinations of training, education, and experience. Equivalencies may include additional years of experience, a relevant diploma combined with experience, or a related bachelor's degree. Applicants must demonstrate their equivalencies.

Benefits

Government employees in Nova Scotia enjoy benefits such as a Defined Benefit Pension Plan, Health, Dental, Life Insurance, Disability coverage, Vacation time, and Family Assistance Programs.

Working Conditions

You'll primarily work in a comfortable office environment, with occasional lifting or moving of objects. You'll interact with the public, various government departments, and local agencies. The standard workweek is 35 hours, with flexibility as needed.

What We Offer
  • Access to Career Development resources and ongoing training.
  • An engaging workplace with progressive policies.
  • Various career paths and flexible working schedules.

Pay Grade: CL 14

Salary Range: $1,684.00 Bi-Weekly

Employment Equity Statement

We aim to have a diverse workforce that reflects the community we serve, following an Employment Equity Policy. We encourage applications from underrepresented groups, including Indigenous People, African Nova Scotians, Persons with Disabilities, and Women.

This position is for current civil service employees under the Nova Scotia Government Employees Union. External applicants must follow the correct application process to be considered.

Candidates must complete background checks and credential verification successfully before employment. Only selected candidates will be contacted for interviews. For inquiries, please contact us directly.

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