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Administrative Support

2 months ago

Edmundston, New Brunswick, Canada Vitalité Health Network Full time

Administrative Support Role at Facilities Maintenance and Operations

Under the direction of the Manager of Facilities Management, the successful candidate works as part of a multidisciplinary team to deliver administrative support services involving clerical, reception and secretarial tasks.

The role involves creating and modifying documents, maintaining databases, receiving and transferring calls, managing invoices, preparing forms and writing minutes.

The successful candidate will work independently and as a team member, with a focus on good interpersonal relations, discretion and sense of responsibility.

The ideal candidate will have a strong administrative background, excellent communication skills and the ability to adapt to changing situations.

Key Responsibilities:

  • Provide administrative support to the facilities management team
  • Manage databases and maintain accurate records
  • Answer and transfer calls, and provide excellent customer service
  • Prepare and manage invoices, and maintain accurate financial records
  • Write minutes and create reports as required

Requirements:

  • High school graduation plus an Administrative Support Program of over one year and up to two years in length or equivalent
  • One year of recent related experience
  • Good knowledge of computer tools and office automation applications, including Microsoft Office Suite
  • Ability to create basic Excel files and to maintain complex Excel files
  • Excellent communication and interpersonal skills
  • Ability to work independently and as a team member
  • Physical ability to perform assigned duties
  • Good previous work history (performance and attendance)
  • Adherence to professional ethics principles, to the Network management philosophy and organizational values

Selection Process:

  • The above requirements may be verified through oral, written or practical tests during the selection process
  • Should there be no fully qualified applicants, this position will not necessarily be reposted
  • The employer reserves the right to shorten or extend temporary assignments for operational reasons