Executive Assistant to the CEO
3 weeks ago
Vista Projects is an integrated industrial engineering firm that helps clients navigate the digital transformation of their projects and operations. Our proven project execution process is based on a "single source of truth" model that eliminates the potential for inefficient engineering designs, cost overruns and project completion delays.
Why We Do ItWe believe the world needs industrial projects and that intelligent engineering data can increase the likelihood of innovative solutions getting to market. Over the years, our multi-discipline teams have conceptualized and designed some of the most challenging and successful industrial processing projects in the North American energy sector. Vista has established itself as a trusted industrial engineering partner for all types of projects, from conceptual studies and pilots to large-scale commercial expansions.
Where We WorkThe benefits of our approach apply to new asset developments and brownfield optimization projects across several industrial markets. This includes biofuels and produced water treatment to natural gas and petrochemical processing. While we are headquartered in Calgary and maintain a satellite office in Houston.
Job functions- Optimize the CEO's time while ensuring their comprehensive awareness of business aspects.
- Handle general administration for the CEO, including filing, electronic filing, printing, and dossier preparation.
- Develop strong understanding of CEO functions resulting in the ability to anticipate CEO's needs
- Maintain high-degree of confidentiality and discretion in all aspects of role.
- Manage executive's mail, emails, and calendars; schedule appointments, meetings, and events.
- Attend Senior Management team meetings.
- Be prepared to work beyond standard hours, including occasional extended days.
- Arrange travel and accommodations for the executive team; handle expense claims and reconcile corporate credit card statements with appropriate budget codes.
- Engage in special projects as directed by the CEO.
- Draft correspondences, presentations, communications, and reports.
- Provide backup for other administrative assistants and corporate services as needed.
- Serve as a liaison between executives and other stakeholders.
- Support other executives within the organization as needed.
- Demonstrate excellent time management and organizational skills in fast-paced settings.
- Employ strategic thinking and robust, solution-oriented problem-solving abilities.
- Adapt swiftly to dynamic environments.
- Initiate tasks proactively with a clear understanding of the executive's purview.
- Commit to helping the executive foster a positive, respectful work environment.
Working with Vista is a chance to contribute to the type of challenging municipal and industrial projects that the world requires. If that doesn't excite you, this role likely won't be a fit.
Challenging projects require focus and we enable our people to do their best work with modernized project systems that are based on our leading use of intelligent data-centric execution architecture. Our staff and clients like that it gives them real-time access to validated data shared across all project departments. This fosters project design and business decisions based on a single, authoritative source of truth and provides increased transparency and collaboration with team members and clients, leading to improved engineering quality and a product we can all take pride in.
What We OfferAn opportunity with Vista is not just a job; it is a chance to tackle challenging projects with colleagues who are among the most recognized and accomplished in their disciplines.
Vista offers all employees
- A stimulating, fast-paced and challenging work environment where you will contribute to the interesting municipal and industrial engineering projects
- A robust and consistent recruitment process that ensures your colleagues are likeminded and comparably capable
- An opportunity to be a part of an entrepreneurial, technically skilled team which has established leadership in innovative engineering solutions
- A strong value-based philosophy that provides an informal, close-knit team environment, where you and your family feel like a part of our organization, and not just an employee number
- Competitive compensation and benefits, including a performance-linked variable pay program
- Company-sponsored social events and team sports
- Flexible work schedules, half-day Fridays and free parking
- An organization that values and encourages diversity
Please complete the application form below and include a cover letter concisely demonstrating how your skills and experience align with our job posting. By submitting this application, you consent to our Privacy Policy, and you consent to receive transactional electronic messages from Vista and third parties acting on our behalf.
Note: As part of the interview process there may be a technical testing component that will take up to two hours and can be completed at home on your own timeline. Candidates may be required to complete a security clearance procedure prior to receiving an offer.
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